Office Manager

Herberger Construction Company, Inc.; Indianola (IA); On-site; USD 55,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Office Manager with a focus on accounting to join their team in Indianola, Iowa. This role is pivotal in ensuring smooth office operations and accurate payroll processing. The ideal candidate will be a master multi-tasker with strong communication skills and a proactive attitude. You will handle various responsibilities, including benefits administration, employee relations, and policy development, while fostering a positive work environment. Join a company with over 60 years of experience in heavy highway construction and become part of a team that values commitment, teamwork, and ethical practices.

Benefits

Paid Vacation

Holidays

Profit Sharing Retirement Program

Qualifications

• Knowledge of accounting software and payroll processing.
• Excellent verbal and written communication skills.

Responsibilities

• Manage office tasks including filing and scheduling appointments.
• Process weekly payroll and maintain personnel records.

Skills

Communication Skills

Multi-tasking

Problem Resolution

Analytical Skills

Education

Associate Degree in Accounting or Related Field

Bachelor’s Degree in Accounting or Related Field

Tools

ComputerEase Accounting System

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Herberger Construction Company, Inc. is primarily a heavy highway construction company based in Indianola, Iowa. Our primary focus is bridge construction, but we also drive piling and construct flood and retaining walls, pump stations, and culverts. Herberger Construction received an AGC award from a committee of peers, based on quality of work, job particulars, budget, and other criteria.

Like a road’s base installation, Herberger Construction employees form the foundation of our business.

We are a 3rd generation company that has been in business in Iowa for over 60 years. While we primarily operate in central Iowa, we have built bridges in all 99 Iowa counties and completed a bridge in Lawrence, Kansas in 2009.

Herberger Construction Company, Inc. is urgently seeking an Office Manager (with emphasis on accounting) as well as weekly payroll processing. Areas of focus for this role are benefits administration, employee relations, policy/procedure development, and accounting functions. This position will answer routine questions and serve as a resource for employees and managers.

You will be successful in this position if you consider yourself a master multi-tasker with excellent communication skills. A positive, go-getter attitude is also a plus!

ESSENTIAL DUTIES/RESPONSIBILITIES:

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

Office Management

• Handling office tasks, such as filing, sending/receiving faxes, scheduling appointments, and setting up meetings.

Accounting

• Weekly payroll entry and paycheck processing using ComputerEase accounting system.
• Maintain personnel and payroll files, including benefits, deductions, garnishments, etc.
• Maintains records and reports.
• Responsible for all payroll tax processing, bi-weekly, monthly, and quarterly reporting.
• Data entry of vendor invoices after matching with purchase orders.
• Generates checks to pay bills in a timely manner.
• Process daily bank deposit.
• Works with customers to collect overdue accounts.
• Monthly sales and use tax reporting and filing.
• Reconciliation of company credit card statements.
• Performs year-end closing including generation of 1099’s, W-2’s, etc.
• Works closely with the company’s outside accountants to provide information for corporate tax preparation.

MINIMUM QUALIFICATIONS:

• Knowledge of related accounting software.
• Associate degree in related field or equivalent work experience.
• Excellent verbal, written, and presentation/communication skills.
• Excellent computer skills in Microsoft Windows environment. Must include knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.

PREFERRED QUALIFICATIONS:

• Bachelor’s Degree in related field or equivalent work experience.
• Accounting / Office Manager experience: 2 years.

PREFERRED SKILLS/KEY COMPETENCIES:

• Ability to work in a fast-paced environment.
• Delivers on commitments.
• Action-oriented and energetic.
• Approachable and team member oriented.
• Highly ethical.
• Analytical, strategic, and visionary.
• Problem resolution.
• Strong sense of teamwork.
• Strong work ethic.
• Desire to be proactive and create a positive experience for others.
• Commitment to the company’s mission, vision, and values.

SCHEDULE:

• Monday – Friday typically 8:00am to 5:00pm, depending on needs and workload.

PAY:

• Based on qualifications.

BENEFITS:

• Paid vacation and holidays.
• Profit Sharing Retirement Program.

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Equal Opportunity Employer, including disabled and veterans.