Office Manager

Lerch Bates; Greenbelt (MD); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

401(k) with employer match

ESOP

Job summary

Lerch Bates is seeking an Office Manager to support our East Coast team in Greenbelt, MD. This role serves as a key operational partner to the Regional Director and East Coast Area Business Manager while ensuring the office functions efficiently, professionally, and in alignment with business needs.

As an Office Manager, you will oversee daily office operations, provide administrative and project support, coordinate office resources, and help maintain a highly organized and welcoming work

Qualifications

• High school diploma or equivalent required; degree preferred.
• 3+ years in office management or similar role.
• Experience supporting multiple teams in a fast-paced environment.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage day-to-day office operations and maintain a professional workplace.
• Coordinate inventory, supplies, and vendor relationships.
• Provide scheduling, calendar management, and correspondence support.
• Support equipment maintenance and mailbox/logistics.
• Greet visitors and maintain a welcoming reception area.
• Assist with project administration and document processes.

Skills

Office management

Administrative support

Communication skills

Organization

Vendor coordination

Microsoft Office

Multitasking

Discretion

Education

Associate or Bachelor’s in Business Administration

Tools

Microsoft Office

Bluebeam

Job description

Job Details

Location: Greenbelt, MD
Salary Range: $65,000 - $75,000 per year
Department: Building Science

About the Role

Lerch Bates is seeking an Office Manager to support our East Coast team. This role serves as a key operational partner to the Regional Director and East Coast Area Business Manager while ensuring the office functions efficiently, professionally, and in alignment with business needs.

As an Office Manager, you will oversee daily office operations, provide administrative and project support, coordinate office resources, and help maintain a highly organized and welcoming work environment. You will collaborate closely with office staff, leadership, clients, consultants, and vendors to support business operations and contribute to a positive employee and client experience.

Responsibilities

• Manage day‑to‑day office operations to maintain an organized, efficient, and professional workplace.
• Monitor and maintain office and project‑related inventory, supplies, and vendor relationships.
• Provide administrative support including scheduling, calendar management, meeting coordination, and correspondence.
• Support office equipment, copier maintenance, and service coordination.
• Handle incoming and outgoing mail, shipping, deliveries, and related logistics.
• Maintain organization and presentation of common areas, conference rooms, kitchens, and reception areas.
• Partner with the Regional Director, East Coast Area Business Manager, and office staff to support daily business needs and operational priorities.
• Assist with client and consultant project administration activities.
• Support contract administration and project documentation processes.
• Coordinate meetings, team events, meals, and other office activities.
• Support internal processes and project tracking efforts to improve efficiency and alignment with company standards.
• Assist with special projects and cross‑functional initiatives.
• Maintain front desk operations, greet visitors, and create a professional, welcoming environment.
• Serve as a point of contact for vendors, service providers, and building management.
• Coordinate vendor services, office maintenance activities, and facility‑related needs.
• Ensure communications reflect Lerch Bates' commitment to professionalism and client service.
• Foster positive relationships with employees, clients, consultants, vendors, and stakeholders.
• Prepare workstations, materials, and office resources for new employee onboarding.
• Support office readiness and operational efficiency through proactive planning and coordination.
• Identify opportunities to improve office processes, organization, and overall workplace experience.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field preferred.
• 3+ years of experience in office management, administrative support, or a related operational role.
• Experience supporting multiple teams or departments within a fast‑paced, client‑facing environment.
• Demonstrated ability to manage office operations with high organization, accountability, and attention to detail.
• Strong communication and interpersonal skills.
• Experience supporting administrative, operational, project, or marketing‑related initiatives.
• Strong planning, coordination, and project tracking capabilities.
• Sound judgment and discretion when handling confidential and sensitive information.
• Ability to manage multiple priorities simultaneously while maintaining a high standard of quality and professionalism.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Experience with Bluebeam or similar software platforms preferred.
• Proactive, solutions‑oriented mindset with the ability to anticipate needs and improve processes.
• Self‑directed, adaptable, and capable of operating with a high degree of ownership and initiative.
• Strong organizational skills with a commitment to efficiency, collaboration, and continuous improvement.

Benefits

• Competitive compensation
• 100% Employee‑Owned ESOP (company‑funded retirement benefit)
• Health, dental, and vision insurance
• Paid time off (starting at 17 days annually)
• 10 paid holidays
• 401(k) with employer match
• Paid parental leave
• Professional development and tuition reimbursement
• Performance‑based incentives and bonuses
• Employee assistance and wellness programs

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Employment is contingent upon the successful completion of a pre‑employment background check and drug test, including screening for marijuana. A conditional offer of employment will be rescinded if a candidate fails either the background check or the drug test. This requirement is mandated by federal regulations applicable to government contracting obligations.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, marital status, or any other characteristic protected by law.