Office Manager

SunState Medical Specialists; Florida; On-site; USD 52,000 - 72,000; Full time

Job summary

SunState Medical Specialists in Florida is seeking an Office Manager to oversee the business operations of the assigned medical practice and supervise the support staff, ensuring efficient, compliant daily workflows.

Responsibilities include hiring and training staff, managing schedules, maintaining accurate patient records, coordinating with payer contracting, and liaising with Compliance, HR, and Billing. Regular regional site visits may require travel up to 50%.

Qualifications

• High School diploma or equivalent; college degree preferred.
• Experience with MS Office (Excel and Word).
• 5+ years of office supervisory experience.

Responsibilities

• Hire and train office staff; implement policies and billing systems.
• Manage staff schedules for efficiency and effectiveness.
• Ensure regulatory compliance and accurate patient records.
• Coordinate with payer contracting and credentialing teams.
• Monitor code capture and collections for the practice.
• Oversee accounts payable, accounts receivable and inventory control.
• Manage physician scheduling and on-call coverage.
• Coordinate facility maintenance and vendor relationships.
• Collaborate cross-functionally with Compliance, HR and Billing.
• Attend mandatory trainings and support site visits regionally.

Skills

Attention to detail

Self-motivated

Prioritization

Sit/stand

Customer service

Travel 50%

Education

High School diploma or equivalent

College degree preferred

Tools

MS Excel

MS Word

Job description

Why Join Us?

SunState Medical Specialists (SMS) is proud to be a part of OneOncology in delivering exceptional, community-based specialty care across Florida. With a team of 105 physicians spanning urology, radiation oncology, medical oncology, breast surgery, general surgery, and head and neck surgery, SMS is committed to providing high-quality, accessible care. Our practice continues to expand services by offering advanced radiation therapies, in-house pharmacy and laboratory capabilities, care management, theranostics, cutting-edge diagnostic imaging, and clinical research. We are dedicated to recruiting top-tier physicians to help increase access to affordable, high-quality care throughout the state.

Job Description:

Job Description

The Office Manager oversees the business operations of the assigned medical practice and supervises the support staff of that practice.

Essential Duties and Responsibilities:

• Hire and train office staff. Provide training and insight on policies, procedures, and billing systems.

• Manage staff schedules to maximize efficiency and effectiveness.

• Understand and implement all policies and procedures including regulatory compliance.

• Ensure that patient records are accurate and complete, and that patient confidentiality is strictly maintained.

• Coordinates with payer contracting and credentialing teams to oversee the maintenance of all physician licenses, CMEs, and other documents required for the physician(s) to practice.

• Responsible for monitoring of code capture and collections for practice.

• Coordinate and assist the Director of Operations with the financial aspects of the business unit including accounts payable, inventory control and accounts receivable.

• Responsible for Physician scheduling and on-call coverage.

• Oversee facility maintenance, operations issues and coordination of third party vendors

• Other duties as assigned by Physicians or Director of Operations

• Responsible for ordering of office supplies and materials for office(s)

• Acts as a liaison between office(s) and Support Center. Work cross-functionally with various departments such as Compliance, HR, Billing, etc. to ensure company objectives are met.

• Maintains attendance according to scheduled days and hours and appropriate dress and appearance standards, according to company policy.

• Attends mandatory company training sessions as required by state/federal law where applicable.

• Responsible for site visits throughout the region.

Qualification Requirements:

• Great attention to detail and accuracy; good observation and communication skills.

• Self-motivated.

• Able to set and change priorities as needed.

• Willingness and ability to stand as well sit for periods of time.

• Over five years of previous office supervisory experience.

• Excellent customer service skills.

• Ability to travel for site visits throughout the region. Approximate travel- 50%.

• Education and/or Experience:

• High School diploma or equivalent, college degree preferred.

• Experience with various types of MS Office Products, including MS Excel and MS Word

• Confidential and Sensitive Information:

• Must properly control the release of proprietary and confidential information.

Language Skills:

• Strong interpersonal skills.

• Ability to communicate in English, both verbally and in written form.