Office Manager

Steps To Recovery; Exton (PA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health benefits

401K with company match

HSA/FSA & DSA accounts

Dental & Vision plans

EAP emotional well-being support

Parental leave

Job summary

Steps To Recovery is seeking an organized Office Manager to support daily operations at our Exton, PA location. You will manage reception, scheduling, client check-ins, intake support, and coordinate with clinical staff to ensure smooth, compliant operations.

Ideal candidates have a high school diploma and 2+ years in human services or customer service, with strong communication skills and proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent is required.
• 2+ years in human services or customer service preferred.
• Strong communication and organization skills required.

Responsibilities

• Answer and direct phone calls and greet visitors.
• Assist with scheduling, intakes, and client needs.
• Maintain reception area and ensure orderly, stocked spaces.
• Collaborate withExecutive Director and staff to support operations.

Skills

Excellent organizational skills

Strong communication skills

Customer service

Microsoft Office (Word/Excel)

Education

High school diploma

2+ years experience in human services or customer service

Tools

Microsoft Office

Job description

Who We AreTo meet an ever-expanding need for mental health and substance use disorder treatment services in the region, we are excited to announce our new location coming soon in Chester County, PA. The approach at our treatment centers is firmly rooted in individualized, person-centered care to help clients uncover the why behind their disorders and help them build foundational relationships that help answer the how in moving forward. Our comprehensive programs provide expert care tailored to each individual’s recovery journey. We offer partial hospitalization (PHP) and intensive outpatient programs (IOP) led by psychiatric providers, licensed clinicians, and experienced professionals. Medication-assisted treatment (MAT) is also available at every level of care.What We Offer:Collaborative environment dedicated to clinical excellenceMultiple Career Development PathwaysCompany Supported Continuing Education & CertificationMultiple Health Plan Design Options AvailableFlexible Dental & Vision Plan Options100% Company Paid EAP Emotional Well-Being Support100% Company Paid Critical Illness (with health enrollment plan)100% Company Paid Life & ADD401K with Company MatchCompany-Sponsored HSA, FSA, & DSA Tax Savings AccountsGenerous Team Member Referral ProgramParental LeavePosition SummaryThe office manager assists the treatment program in daily functions around scheduling, making phone calls, and client care. This position is responsible for ordering and distributing supplies and assist with intakes as needed. The office manager helps support the Executive Director while maintaining relationships and contacts while ensuring the cleanliness and safety of clients and staff. Additionally, the office manager will create a welcoming atmosphere to all visitors and clients and promote a positive culture between staff, clients, and outside parties.Relationships and ContactsWithin the organization: Establish and maintain productive working relationships with peers and team members throughout Steps to Recovery and affiliated facilities.Outside the organization: Establish and maintain productive working relationships with third party vendors, as necessary.Position ResponsibilitiesEssential ResponsibilitiesWorking 40 plus hours a weekAnswer and direct phone callsSigning in all guests to the facilityAssist in documentation of client servicesAssist in client needsConduct client check insManage reception areaAssisting with new intakes and dischargesAssist NP/PA/Psychiatrist with scheduling and appointmentsFacilitating clinical groups as assigned by supervisorManage supply inventory and supply ordering including UA POC supplyEnsure supply/storage areas are kept orderly, organized, labeled and stockedManage and communicate facility tour scheduleUpdate facility slideshow to present current and up-to-date informationEnsure that facility presentations are set up on electronic devices (TVs), staff bios are updated and presentEnsure that client food/beverage/refreshments as well as reception/lobby areas and provider offices are appropriately stocked and kept orderlyEnsure that designated smoking areas are being used properly and are up to safety and fire codes and that clients, staff and visitors are using the designated smoking areasReport any maintenance/building issues to Executive Director and Property Manager in a timely mannerEnsure that group spaces, bathrooms, copy room, conference room and other common areas are neat, orderly and stocked with appropriate suppliesManage relationships with third party vendorsManagement of facility credit card and Regions updatesComplete Expense Report for facility credit card on a monthly basis. Collect client payments for OOP insurance costs and report collections to accounting department. Upload bills from 3rd party vendors to Accounts Payable.Open/close building to facility standards as assignedNavigate client issues and contact Executive Director with any acute or emergency situationsAPA interventions as neededPerform other duties as assignedAdditional ResponsibilitiesFunctions within the guidelines of the facility’s Code of Ethics and in accordance with corporate compliance.Represents the program within the community at local, regional, and national events, as requested.Assists in promoting and ensuring the organization’s values, mission, goals, and objectives are understood and actively supported by the employees.Performs other duties as assignedMinimum RequirementsEducation and ExperiencePosition Requires a Minimum of high school Diploma and 2 years’ experience in the human services or customer service field. Excellent Organization and communication skills. Strong attention to detail and proficient in Microsoft.Physical RequirementsWhile performing the duties of this job, the employee will be required to communicate with peers, clients, families’ other facilities and/or vendors.Tolerant to various noise levels: noise level in the work environment varies – may be very quiet to moderate.Performs duties that require the employee to sit or remain stationary for extended periods of time.Job performance will require the ability to move throughout the building and may require walking around facility grounds.While performing duties may be required to sit stationary for long periods of time.While performing the duties of this job, the employee may be required to talk or hear, sit, stand, walk,reach, climb or balance, stoop, kneel, crouch or crawl, taste, or smell.Ability to move up to 25 pounds.Additional RequirementsPosition requires incumbent to have a valid driver’s license, vehicle insurance and acceptable driving record.Clearance of TB test, and any other mandatory state/federal requirements.Current CPR and First Aid certification.Skill CompetenciesWork Standards - Sets high standards of performance for self; assumes responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.Communicating Effectively - Conveys information and ideas in a professional, clear, and timely manner; providing information to ensure understanding; soliciting input from the others during the communication. Provides input to the organization when requested.Building Collaborative Relationships - Generates alliances internally and externally by continuously identifying and acting on those things that will create success for our organization and the clients.Contributing to Team Success - Actively participates as a committed member of a team and works with other team members to help complete goals and deliverables.Practicing Resourcefulness – Contributes to small business environment by taking ownership of one’s position in the team and resolves productivity and efficiency problems by being seeking solutions.STR Behavioral Health provides equal employment opportunities without regard to race, color, creed, ancestry, national origin, ethnicity, sex, gender, sexual orientation, marital status, religion, age, disability, gender identity, genetic information, service in the military, or any other characteristic protected under applicable federal, state, or local law. Equal employment opportunity applies to all terms and conditions of employment. STR Behavioral Health reserves the rights to modify, interpret, or apply this job description in any way the organization desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. Reasonable accommodations may be made to reasonably accommodate qualified individuals with disabilities. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At-Will.”ISJP123