Office Manager

ESPO; Elk Grove Village (IL); On-site; USD 50,000 - 80,000; Full time

Job summary

An electrical contractor in Elk Grove Village is seeking an experienced Office Manager. The role involves financial account management, bookkeeping, and supporting office operations. Ideal candidates should be detail-oriented and possess strong communication skills. Competitive salary and comprehensive benefits are offered.

Benefits

Paid Time Off

100% Paid Medical Insurance

Life Insurance

Disability Insurance

401K with Matching Contributions

Voluntary Benefits

Qualifications

• Minimum of 3 years' experience in bookkeeping, administration, and office management.

Responsibilities

• Collaborate with Owner and Controller on various tasks.
• Maintain financial accounts and monitor cash flow.
• Prepare accounts receivable invoicing and progress billing.

Skills

Microsoft Office

QuickBooks

Communication

Organization

Attention to Detail

Job description

Job Title: Office Manager

Location: Elk Grove Village

Job Type and Duration: Direct Hire

Pay range: $50,000 - $80,000

Job Overview

Our client, an electrical contractor, is seeking an experienced Office Manager to join their close-knit team in Elk Grove Village. The ideal candidate will be diligent, detail-oriented, and discreet, with a strong background in bookkeeping and accounting, preferably within the construction industry.

Primary Responsibilities and Duties

1. Collaborate directly with the Owner and Controller on various tasks.
2. Maintain financial accounts, enter transactions, reconcile statements, and monitor cash flow, including scheduling banking transfers.
3. Prepare accounts receivable invoicing and progress billing for jobs.
4. Analyze monthly financial statements and ensure accuracy of GL accounts.
5. Manage insurance requirements, including audits and renewals, and track employee insurance eligibility.
6. Maintain employment files and coordinate with the accountant for tax purposes.
7. Calculate overhead costs for bidding and update company resources.
8. Ensure company manuals and safety materials are current.
9. Coordinate with the warehouse manager on material returns and credits.

Secondary Responsibilities

1. Assist with office operations, including answering phones and greeting visitors.
2. Update QuickBooks, manage accounts payable, and process weekly payments.
3. Ensure accurate job hour tracking and assist with payroll processing.
4. Maintain office organization, order supplies, and manage employee records.
5. Support onboarding and employee benefit administration.
6. Provide weekly job cost reports and manage expense tracking.
7. Maintain filing systems for all office and project documents.
8. Assist with contractor registrations and vendor credit applications.

Qualifications and Skills

• Advanced proficiency in Microsoft Office and QuickBooks, with experience in Contractor Edition preferred.
• Experience with payroll processing, ADP, and construction industry billing (AIA, lien waivers).
• Excellent communication, organization, and attention to detail.
• Reliable, trustworthy, and discreet.
• Ability to adapt quickly in a dynamic office environment.
• Outgoing, confident, and personable with a good sense of humor.

Other Requirements

Minimum of 3 years' experience in bookkeeping, administration, and office management.

What We Offer

• Competitive salary based on experience and qualifications.
• Comprehensive benefits including paid time off, 100% paid medical, life, and disability insurance.
• 401K with matching contributions.
• Additional voluntary benefits.

About ESPO Corporation

Visit us at www.espocorp.com or call 630-789-2525. View all open jobs at www.espocorp.com/jobs.

We are leaders in technical recruiting and staffing since 1965. ESPO offers a comprehensive benefits package after satisfying waiting periods. We are an Equal Opportunity Employer committed to diversity and inclusion. All qualified applicants will receive consideration regardless of race, color, religion, gender, gender identity and expression, national origin, disability, veteran status, or other protected characteristics.