Office Manager

JCSI; East Providence (RI); On-site; USD 1,000; Full time

Job summary

A growing contracting company seeks a tech-savvy and organized Office Support Specialist in East Providence. This integral role involves organizing job files, managing the owner's schedule, and providing general office support to ensure smooth operations. If you have strong attention to detail and prior administrative experience, this full-time position could be a great fit.

Qualifications

• Strong attention to detail and organizational skills.
• Comfort with technology and willingness to learn new systems.
• Prior office or administrative experience preferred.

Responsibilities

• Create and maintain a structured filing system for documents.
• Upload and label client information in JobTread.
• Answer phones and direct inquiries professionally.

Skills

Attention to Detail

Organizational Skills

Written Communication

Phone Presence

Adaptability

Tools

JobTread

Job description

Office Support Specialist

Location: East Providence, RI
Employment Type: Full-Time
Pay: $20/hour
Reports To: Assistant to the Company Owner

About Us:
We are a growing contracting company seeking a tech-savvy, organized, and detail-oriented Office Support Specialist to help keep our operations running smoothly. This role is vital to supporting daily office functions, organizing job files, communicating with clients, and helping manage the owner’s schedule.

What You’ll Do:

• Organize Files: Create and maintain a structured filing system for physical receipts, documents, and job-related paperwork.

• Manage Digital Records: Upload and properly label client information, photos, and documents in JobTread (our project management system).

• Support Scheduling: Keep the owner’s call schedule updated. Confirm next-day appointments via phone, email, or text. Ensure client profiles are complete.

• Handle Incoming Calls: Answer phones professionally and direct inquiries to the right team member.

• Send Newsletters: Assist with the preparation and sending of a weekly email newsletter (content provided).

• Provide General Support: Help with other administrative duties to keep the office and job flow organized.

What We’re Looking For:

• Strong attention to detail and organizational skills

• Comfort with technology and willingness to learn new systems (JobTread experience a plus)

• Clear and professional written communication

• Friendly phone presence

• Prior office or administrative experience preferred

• Ability to work independently and adapt to changing priorities

Compensation: $20/hour