Office Manager

Zelis Healthcare, LLC; Creve Coeur (MO); On-site; USD 42,000 - 65,000; Full time

Job summary

Zelis is seeking an Office Manager for the St. Louis office to open and maintain the reception area, manage visitors, and coordinate daily facilities operations. You will partner with Facilities to ensure a clean, organized workspace and support onboarding for new hires.

You will handle supplies, lunch vouchers, and logistics for meetings, while upholding Zelis protocols and contributing to a safe, efficient work environment.

Responsibilities

• Opens and maintains the reception and lobby areas.
• Distributes visitor badges and collects them at the end of each visit.
• Manages all visitors, vendors, and other guests in accordance with Zelis protocols for entering Zelis office space. Provides monthly visitor logs to the Security team for reporting and auditing purposes.
• Tracks, orders, and stocks all kitchen and office supplies.
• Works with Facilities leads to update Facilities documents and compose communications.
• Manages and maintains first aid kit supplies.
• Manages weekly lunch vouchers.
• Processes requisitions for supplies and equipment for non-project-related needs.
• Orders designated supplies and services using the corporate P-card and completes monthly expense reporting.
• Handles all incoming and outgoing USPS mail and carrier packages.
• Scans designated departmental mail, including Legal, Tax, and other applicable correspondence.
• Conducts weekly walkthroughs of the entire office space to ensure areas are clean, organized, and properly maintained. Reports identified issues to the Facility Manager.
• Stocks larger conference rooms with necessary supplies, including notepads, pens, and other materials.
• Cleans out and prepares workstations and offices as needed.
• Submits work orders to Property Management and follows through until completion.
• Coordinates new hire onboarding requirements, including workspace preparation, building access, signage, and other facility-related needs.
• Manages day-to-day facility activities for the location.
• Assists with in-office meetings, including meeting setup, catering coordination, food deliveries, and other logistical needs.
• Coordinates and maintains office floorplans.
• Collaborates with Facilities team members on policies and procedures.
• Serves as an Emergency Evacuation Team member/coordinator.
• Distributes relevant Zelis and building-related communications to the location's distribution list.
• Supports the Facilities team with projects and special initiatives as needed.
• Assists other Zelis teams, including Zelis Cares and Executive Assistants, with in-office needs as necessary.
• Assists the Facility Manager with projects and special initiatives as assigned.

Job description

At Zelis, we Get Stuff Done. So, let's get to it!

A Little About Us

Zelis is modernizing the healthcare financial experience across payers, providers, and healthcare consumers. We serve more than 750 payers, including the top five national health plans, regional health plans, TPAs and millions of healthcare providers and consumers across our platform of solutions. Zelis sees across the system to identify, optimize, and solve problems holistically with technology built by healthcare experts - driving real, measurable results for clients.

At Zelis, AI is woven into the fabric of how we work. Every associate is expected - and empowered - to partner with AI to challenge the status quo, accelerate innovation, and amplify their impact. This is a place for builders with a growth mindset who act with agility, embrace change, and use modern technology to shape smarter solutions, exceptional experiences, and the future of our industry for our clients, customers, and our culture.

A Little About You

You bring a unique blend of personality and professional expertise to your work, inspiring others with your passion and dedication. Your career is a testament to your diverse experiences, community involvement, and the valuable lessons you've learned along the way. You are more than just your resume; you are a reflection of your achievements, the knowledge you've gained, and the personal interests that shape who you are.

Position Overview

St. Louis Office - Office Manager

• Opens and maintains the reception and lobby areas.
• Distributes visitor badges and collects them at the end of each visit.
• Manages all visitors, vendors, and other guests in accordance with Zelis protocols for entering Zelis office space. Provides monthly visitor logs to the Security team for reporting and auditing purposes.
• Tracks, orders, and stocks all kitchen and office supplies.
• Works with Facilities leads to update Facilities documents and compose communications.
• Manages and maintains first aid kit supplies.
• Manages weekly lunch vouchers.
• Processes requisitions for supplies and equipment for non-project-related needs.
• Orders designated supplies and services using the corporate P-card and completes monthly expense reporting.
• Handles all incoming and outgoing USPS mail and carrier packages.
• Scans designated departmental mail, including Legal, Tax, and other applicable correspondence.
• Conducts weekly walkthroughs of the entire office space to ensure areas are clean, organized, and properly maintained. Reports identified issues to the Facility Manager.
• Stocks larger conference rooms with necessary supplies, including notepads, pens, and other materials.
• Cleans out and prepares workstations and offices as needed.
• Submits work orders to Property Management and follows through until completion.
• Coordinates new hire onboarding requirements, including workspace preparation, building access, signage, and other facility-related needs.
• Manages day-to-day facility activities for the location.
• Assists with in-office meetings, including meeting setup, catering coordination, food deliveries, and other logistical needs.
• Coordinates and maintains office floorplans.
• Collaborates with Facilities team members on policies and procedures.
• Serves as an Emergency Evacuation Team member/coordinator.
• Distributes relevant Zelis and building-related communications to the location's distribution list.
• Supports the Facilities team with projects and special initiatives as needed.
• Assists other Zelis teams, including Zelis Cares and Executive Assistants, with in-office needs as necessary.
• Assists the Facility Manager with projects and special initiatives as assigned.

Please note at this time we are unable to proceed with candidates who require visa sponsorship now or in the future.

Location and Workplace Flexibility

Zelis is headquartered in the U.S., with multiple locations across the country and in Hyderabad, India. Check out our locations to learn more about our offices. All employee work locations are based on the needs of the position and are determined by the Leadership team. In-office work and activities vary based on work and team objectives in accordance with Company policies.

While location expectations vary by role, candidates within approximately 50 miles of a U.S. office are generally preferred to support collaboration when needed. Our hybrid approach is flexible, and in-office presence is guided by team and business needs rather than a fixed weekly schedule.

Equal Employment Opportunity

Zelis is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We welcome applicants from all backgrounds and encourage you to apply even if you don't meet 100% of the qualifications for the role. We believe in the value of diverse perspectives and experiences and are committed to building an inclusive workplace for all.

Accessibility Support

We are dedicated to ensuring our application process is accessible to all candidates. If you are a qualified individual with a disability or a disabled veteran and require a reasonable accommodation with any part of the application and/or interview process, please email [e-mail].

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities, duties, and skills from time to time.