Executive Assistant II

Zelis Healthcare, LLC; Atlanta (GA); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Zelis Healthcare, LLC is seeking an experienced Executive Assistant II to provide high‑level administrative support to three senior executives. The role involves scheduling, meeting coordination, correspondence, and confidential tasks, with a proactive, autonomous approach and partnerships across offices.

The position is hybrid (2+ in-office days) with potential travel, support for board materials, expense processing in Workday, and collaboration with multiple stakeholders.

Qualifications

• 5+ years of experience in an executive assistant or administrative support role supporting SVP or C-suite executives.
• Experience supporting multiple senior executives in a fast-paced environment.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite and Workday, Jira, ChatGPT, Claude; Mac experience a plus.
• Experience managing and hosting large meetings both in person and virtual.
• Experience with survey tools such as Survey Monkey.
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail and accuracy.
• Autonomy and sound judgment; hybrid work with travel.

Responsibilities

• Manage executives' schedules, meetings, and travel.
• Maintain operating cadences for key deliverables for their teams.
• Prepare materials for meetings, including board presentations and rereads.
• Handle emails and correspondence with timely responses.
• Process expense reports in Workday and invoices in Jira.
• Coordinate complex meetings and events, including agendas and minutes.
• Partner with office managers to set up rooms and tech.
• Act as liaison with internal and external stakeholders.
• Protect confidential information with discretion.
• Support special projects with research and analysis.
• Track project timelines and deliverables; ensure deadlines.
• Identify process improvements and implement best practices.
• Stay current with industry trends including AI and automation.

Skills

Executive support

Communication

Organization

Time management

Multitasking

Autonomy

Discretion

Meeting coordination

Travel coordination

Tools

Workday

Jira

ChatGPT

Claude

Mac / Apple devices

Job description

At Zelis, we Get Stuff Done. So, let's get to it!

A Little About Us

Zelis is modernizing the healthcare financial experience across payers, providers, and healthcare consumers. We serve more than 750 payers, including the top five national health plans, regional health plans, TPAs and millions of healthcare providers and consumers across our platform of solutions. Zelis sees across the system to identify, optimize, and solve problems holistically with technology built by healthcare experts - driving real, measurable results for clients.

At Zelis, AI is woven into the fabric of how we work. Every associate is expected - and empowered - to partner with AI to challenge the status quo, accelerate innovation, and amplify their impact. This is a place for builders with a growth mindset who act with agility, embrace change, and use modern technology to shape smarter solutions, exceptional experiences, and the future of our industry for our clients, customers, and our culture.

A Little About You

You bring a unique blend of personality and professional expertise to your work, inspiring others with your passion and dedication. Your career is a testament to your diverse experiences, community involvement, and the valuable lessons you've learned along the way. You are more than just your resume; you are a reflection of your achievements, the knowledge you've gained, and the personal interests that shape who you are.

Position Overview

The Executive Assistant II provides high-level administrative support to three senior executives, ensuring the efficient operation of their office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks. The Executive Assistant II must be highly organized, proactive, and capable of handling sensitive information with discretion. The ideal candidate will proactively anticipate needs, navigate ambiguity and build relationships with key partners and stakeholders.

What you'll do:

• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Help the leader maintain operating cadences for key deliverables for their teams.
• Coordinate and prepare materials for meetings, presentations including board presentations and reports, preparing rereads, consolidating materials, etc.
• Handle incoming and outgoing correspondence, including emails and messages, ensuring timely responses and follow-ups.
• Prepare and process expense reports in Workday, invoices in Jira and other financial documents.
• Schedule and coordinate complex group meetings, conferences, and events, including budgeting, arranging logistics, preparing agendas, and taking minutes.
• Partner with local office managers to ensure meeting rooms are set up and equipped with necessary materials and technology.
• Act as a point of contact between executives and internal/external stakeholders, maintaining professional and effective communication.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with special projects and initiatives as assigned by executives, providing research, analysis, and administrative support.
• Track project timelines and deliverables for teams, ensuring deadlines are met.
• Identify opportunities for improving administrative processes and implement best practices to enhance efficiency.
• Stay current with industry trends and technologies to support continuous improvement including AI and automations.

What you'll bring to Zelis:

• Minimum of 5+ years of experience in an executive assistant or administrative support role supporting SVP or C-suite executives.
• Experience supporting multiple senior executives in a fast-paced environment.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software such as Workday, Jira, ChatGPT, Claude; experience with Mac and Apple devices a plus.
• Experience managing and hosting large meetings both in person and virtual.
• Experience with survey tools such as Survey Monkey
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail and accuracy.
• Ability to operate with a high degree of autonomy and sound judgment, proactively anticipating needs, navigating ambiguity, and taking appropriate action with limited direction.
• This role is hybrid with 2+ in office days/week and some travel.

Please note at this time we are unable to proceed with candidates who require visa sponsorship now or in the future.

Location and Workplace Flexibility

Zelis is headquartered in the U.S., with multiple locations across the country and in Hyderabad, India. Check out our locations to learn more about our offices. All employee work locations are based on the needs of the position and are determined by the Leadership team. In-office work and activities vary based on work and team objectives in accordance with Company policies.

While location expectations vary by role, candidates within approximately 50 miles of a U.S. office are generally preferred to support collaboration when needed. Our hybrid approach is flexible, and in-office presence is guided by team and business needs rather than a fixed weekly schedule.

Equal Employment Opportunity

Zelis is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We welcome applicants from all backgrounds and encourage you to apply even if you don't meet 100% of the qualifications for the role. We believe in the value of diverse perspectives and experiences and are committed to building an inclusive workplace for all.

Accessibility Support

We are dedicated to ensuring our application process is accessible to all candidates. If you are a qualified individual with a disability or a disabled veteran and require a reasonable accommodation with any part of the application and/or interview process, please email [e-mail].

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities, duties, and skills from time to time.