Office Manager

State of Ohio; Cleveland (OH); Hybrid; USD 52,000 - 70,000; Full time

Job summary

Auditor Of State in Ohio seeks an organized Office Manager to support daily regional operations in the Cuyahoga County area. The role involves supervising support staff, coordinating administrative functions, and ensuring efficient, accurate office procedures.

Responsibilities include budgeting support, preparing reports, managing correspondence, and serving as a liaison between staff and management. The position requires confidentiality, strong communication, and travel to audit site locations.

Qualifications

• Knowledge of supervisory principles, office practices, administrative procedures, and applicable agency policies and regulations.
• Proficiency with Microsoft Office Suite and standard office equipment.
• Ability to organize and prioritize multiple tasks in a changing work environment.
• Strong analytical, problem-solving, organizational, and communication skills.
• Ability to interpret instructions and prepare accurate, concise, professional documents.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work effectively with employees and management at all levels.
• Ability to travel to Audit Site locations.
• Government experience preferred.

Responsibilities

• Assist the Chief Auditor with daily office operations and administrative functions.
• Supervise support staff, coordinate workflow, and adjust assignments based on changing needs.
• Train staff on office procedures and participates in employee interviews and performance evaluations.
• Monitor compliance with agency policies, procedures, and personnel requirements.
• Assist with budget planning, management reports, inventory, purchasing, and IPA contracting.
• Format final audit reports for publication and edit files to ensure proper presentation.
• Prepare correspondence, reports, notices, and other business documents.
• Coordinate first- and last-day procedures for regional employees.
• Maintain files, retrieve information, and respond to routine inquiries.
• Coordinate facility maintenance needs and serve as a liaison between regional staff and management.
• Maintain confidentiality and perform other duties as assigned.

Skills

Operational support

Collaboration

Organizing and planning

Problem solving

Time management

Verbal communication

Written communication

Tools

Microsoft Office

Job description

Office Manager (260006LP)

Organization: Auditor Of State

Primary Location: United States of America-OHIO-Cuyahoga County

Compensation: Commensurate w/ Experience

Schedule: Full-time

Classified Indicator: Unclassified

Union: Exempt from Union

Primary Job Skill: Operational and Administrative Support

Technical Skills: Administrative support/services

Professional Skills: Collaboration, Organizing and Planning, Problem Solving, Time Management, Verbal Communication, Written Communication

Agency Overview

With a statewide staff of more than 800 auditors and other professionals, the Auditor of State's office is responsible for auditing all public offices in Ohio, (nearly 6,000 entities). This includes cities, counties, villages, townships and schools.

Job Description

The Auditor of State’s office (AOS) is seeking an organized and experienced professional to fill an Office Manager vacancy in the Cuyahoga County area. The Office Manager works directly with the Chief Auditor to support daily regional operations, supervise support staff, coordinate administrative functions, and ensure office procedures are completed efficiently and accurately. This position also serves as a liaison between staff and management and supports personnel, purchasing, reporting, facility, and contracting activities.

What You’ll Do

• Assist the Chief Auditor with daily office operations and administrative functions.
• Supervise support staff, coordinate workflow, and adjust assignments based on changing needs.
• Train staff on office procedures and participates in employee interviews and performance evaluations.
• Monitor compliance with agency policies, procedures, and personnel requirements.
• Assist with budget planning, management reports, inventory, purchasing, and IPA contracting.
• Format final audit reports for publication and edit files to ensure proper presentation.
• Prepare correspondence, reports, notices, and other business documents.
• Coordinate first- and last-day procedures for regional employees.
• Maintain files, retrieve information, and respond to routine inquiries.
• Coordinate facility maintenance needs and serve as a liaison between regional staff and management.
• Maintain confidentiality and perform other duties as assigned.

Why work for the Auditor of State?

The Auditor of State’s office is the state’s top financial watchdog. AOS Staff maintain the integrity of state fiscal operations while working in an unmatched flexible environment. Benefits include:

1. Hybrid work environment
2. Four- or Five-Day Flexible Work Schedule
3. Merit-Based Internal Promotion Structure
4. CPA and Professional Certification Reimbursement Program
5. Medical Benefits (Dental and Vision)
6. Retirement Planning
7. Work/Life Balance

These are just a few of the incredible benefits that the AOS has to offer you. We can offer you a meaningful career in public service!

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

Educational and Capability Requirements:

• Knowledge of supervisory principles, office practices, administrative procedures, and applicable agency policies and regulations.
• Proficiency with Microsoft Office Suite and standard office equipment.
• Ability to organize and prioritize multiple tasks in a changing work environment.
• Strong analytical, problem-solving, organizational, and communication skills.
• Ability to interpret instructions and prepare accurate, concise, professional documents.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work effectively with employees and management at all levels.
• Ability to travel to Audit Site locations.
• Government experience preferred.

You are organized, reliable, detail-oriented, and able to manage multiple priorities in a changing environment. You communicate effectively, both orally and in writing, work well with people at all levels, and demonstrate strong judgment, professionalism, and interpersonal skills.

The AOS is an Equal Opportunity Employer. It is the policy of the AOS to prohibit discrimination and harassment of applicants and employees, due to race, color, religion, sex (including sexual harassment), sexual orientation, gender identity or expression, genetic information, national origin, ancestry, disability, age (40 years or older), veteran status or military status, status as a parent during pregnancy and immediately after the birth of a child, status as a nursing mother, status as a parent of a young child, or status as a foster parent. Discrimination, harassment, and/or retaliation will not be tolerated.

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.