Office Manager

Hawthorne Gardening Co.; Carrollton (KY); On-site; USD 67,000 - 79,000; Full time

Benefits offered by this job

401K match

Health benefits

Employee Resource Groups

Diversity & Inclusion

Job summary

ScottsMiracle-Gro is seeking an Office Supervisor to oversee office staff, coordinate shipping and payroll, and ensure efficient operation of the plant. The role emphasizes leadership, multitasking, and strong communication within a fast-paced manufacturing environment.

The position offers competitive pay in the Kentucky area with eligibility for corporate bonus programs and a robust benefits package. Remote work is not indicated; local onsite presence is expected.

Qualifications

• High School Diploma required.
• Three to five years of office experience in a manufacturing or warehouse environment, including supervisory experience.
• Experience in logistics and/or dispatching.
• Working knowledge of customer service, purchasing, distribution, marketing and financials.
• Ability to work extensive overtime.
• Excellent communication and leadership skills.
• Ability to multi-task and problem solve in a fast-paced environment.
• Excellent computer skills.
• Associate’s Degree in Business or Accounting preferred.

Responsibilities

• Supervise work activities of the office staff.
• Direct and assign work, interview and hire, train employees, evaluate performance, and recommend compensation or disciplinary action.
• Develop team rapport among office staff.
• Provide secretarial support including typing, data entry, filing, reporting, and answering phones.
• Handle customer service for growing media orders and process inquiries.
• Maintain personnel and payroll records; enter payroll data.
• Prepare shipping documents for growing media products and manage freight documentation.
• Coordinate freight rates, and communicate with carriers and customers for delivery scheduling.
• Maintain accounts payable/receivable at plant level; process invoices and purchase orders.
• Maintain inventory receipts and physical inventories; assist in plant operations and special projects.

Skills

Communication

Leadership

Multitasking

Problem solving

Microsoft Office

Education

Associate’s Degree in Business or Accounting

High School Diploma

Tools

Data entry

Job description

Here at ScottsMiracle-Gro there is no such thing as a typical day. Our culture is constantly energized by new and exciting growth opportunities and at a rapid pace.

Responsibilities

• Supervise work activities of the office staff.
• Assign and direct work, interview and recommend hiring, train employees, evaluate work performance, recommend compensation levels and disciplinary action as appropriate.
• Develop and encourage team rapport among office staff.
• Provide and direct secretarial support which may include typing, data entry, record filing, reporting, and answer phone calls.
• Provide and directs customer service functions for the growing media orders including processing orders and responds to inquiries.
• Maintain plant personnel records, workers compensation records, accident and OSHA logs, and enter data for the payroll system.
• Provide and direct the preparation of all shipping documents necessary to legally ship growing media products.
• File and tracks freight rates, fuel taxes, insurance certificates and maintain the Gelco account.
• May also perform dispatching duties such as contacting carriers to pick up and deliver Hyponex, Scotts and Miracle Gro products, contact customers to arrange delivery appointments, prepare daily shipping logs, and respond to inquiries.
• Responsible for the maintenance of all accounts payable and receivables at the plant level.
• Process logs and file invoices and purchase orders, maintain and reconcile accounts payable accounts, petty cash fund and customer debits and credits.
• Maintain and generates inventory goods receipts, physical inventory documents and reports.
• Assists other supervisors and/or Plant Manager in the overall operation of the facility; performs special projects as requested.

Requirements

• A High School Diploma
• Three to five years of office experience in a manufacturing or warehouse environment, including prior supervisory experience
• Experience working in the logistics field and or dispatching
• Working knowledge of all facets of customer service, purchasing, distribution, marketing and financials.
• The ability to work extensive overtime
• Excellent communication and leadership skills are required.
• Must be able to effectively multi-task, problem solve in a fast paced environment and direct others to achieve required goals.
• Excellent computer skills are required.
• Other nice to haves: An Associate’s Degree in Business or Accounting would be preferred Knowledge in freight cost controls, dispatching, LTL carriers, accounts payable and payroll.

The starting budgeted pay range for this role will generally fall between $67,100.00 - $78,900.00 per year.

In addition to the determined base salary, this role is also incentive eligible under our corporate bonus programs.

For remote roles where the final candidate resides in Alaska, California, Colorado, Illinois, New York, Oregon or Washington, state required pay thresholds will be factored into base salary.

Benefits

• Our Live Total Health program provides you with options to align to your personal needs.
• Selections range from medical, dental and vision coverage for you, your spouse/domestic partner and dependents to an outstanding wellness reimbursement program to an unbelievable 401K match (up to 7.5%) as well as a 15% discount on company stock and much more.
• Maven Family Planning and up to $30,000 to accommodate for adoption, fertility and surrogacy.
• Be part of something bigger by joining one of our Employee Resource Groups focusing on diversity and inclusion, family, education and sustainability: Scotts Women’s Network, Scotts Black Employees’ Network, Scotts Veterans Network, Scotts Young Professionals, Scotts Pride Network (GroPride), Scotts Associates for a Greener Earth (SAGE), Scotts Family TREE and our Associate Boards.
• Scotts is an EEO Employer, dedicated to a culturally diverse, drug free workplace. EEO/AA Employer/Minority/Female/Disability/Veteran/Sexual Orientation/Gender Identity.

Culture & Development

Career growth at our company is not always a ladder. It’s much more like a rock climbing adventure. Grow through exploration and experiences rather than a predictable linear path.

We value the importance of family.

Join a company with a strong belief in giving back to the communities where we live and work. We have a shared passion for service and volunteerism and believe participating in community service benefits our communities and strengthens our team.