Office Manager

Socket.dev; Bozeman (MT); On-site; USD 48,600 - 59,400; Full time

Benefits offered by this job

Bonus based on performance

Company car

Competitive salary

Free uniforms

Opportunity for advancement

Paid time off

Training & development

Job summary

Floor Coverings International is hiring an Office Manager to lead the local franchise's operations, sales coordination, and marketing support. The role emphasizes customer management, scheduling, and financial upkeep to drive growth within the shop-at-home model.

Key duties include supervising showroom operations, managing proposals, and collaborating with sales and marketing teams to meet local goals. Full-time position with training and advancement opportunities.

Qualifications

• Excellent customer service skills.
• Strong communication skills, particularly over the phone.
• Organized, detail-oriented, and able to multi-task.
• Experienced in bookkeeping using QuickBooks is a plus.
• Able to work independently without supervision.

Responsibilities

• Customer management and building trust with clients by applying core values.
• Create raving fans by delivering extra-mile service.
• Convert leads to appointments by scheduling for the sales team.
• Follow up on open proposals as needed.
• Keep showroom and office organized and presentable.
• Assist in local marketing tactics development, management and delivery.
• Resolve customer conflicts.
• Support and implement local marketing efforts.
• Meet with sales staff weekly to discuss sales and order status.
• Update Salesforce/production board daily with job status and schedule.
• Order materials for jobs and coordinate delivery.
• Communicate with installers and customers on start dates and progress.

Skills

Excellent customer service

Strong communication

Organized, detail-oriented

Independence

QuickBooks experience

Tools

QuickBooks

Job description

Benefits

• Bonus based on performance
• Company car
• Competitive salary
• Free uniforms
• Opportunity for advancement
• Paid time off
• Training & development

Floor Coverings International is the #1 mobile flooring company in North America. With over 225 locations across the United States and Canada, our unique shop-at-home model allows customers to get perfect new floors without leaving their home. Our 400,000+ customers give us an average of 4.8-star rating.

As an Office Manager at Floor Coverings International, you are key to the growth and expansion of the local franchise. Your success will allow for more proposals to be written, lead the scheduling and installation of projects, assist with marketing efforts, and help maintain clean financials.

Office Manager Perks and Benefits:

• No experience is required, but 1-3 years of experience is preferred.
• Paid training.
• Full-time
• Annual company convention (determined by the owner and local structure goals)
• Use of the Mobile Showroom for work appointments when available (insurance and gas covered by the company).
• $54,000 in Base Salary
• Up to $6000 a year in bonus opportunities
• $50 a month cell phone stipend
• $50 a month work attire stipend
• $100 a month heath insurance assistance
• 10 days PTO a year

Office Manager Responsibilities:

• Customer Management
• Develop trust with customers by living our Core Values all day and every day.
• Creating raving fans by providing extra-mile service
• As soon as possible, convert leads to appointments by scheduling appointments for the sales team.
• Follow up on open proposals as needed.
• Keep the showroom and office organized and presentable.
• Assist in the development, management & delivery of local marketing tactics.
• Resolve customer conflicts.
• Marketing
• Ensure customers feel cared for by taking pride in what you do—providing extra-mile service by going above and beyond expectations.
• Strengthen emotional connections with customers and the community by engaging in the community and making it fun!
• Support and participate in home shows.
• Support and implement local marketing efforts as needed.
• Operations (Production)
• Meet with sales staff weekly to discuss recent sales and review customer expectations and product orders.
• Order all products needed for jobs accurately and follow up on delivery.
• Schedule the job to meet the schedule of customer and installers.
• Communicate with installers and customers on start dates and times.
• Update the customer with ongoing details of installation and job progress.
• Discuss and obtain written permission for any changes in contracted work.
• Confirm scope of work and compensation with installers prior to start of job.
• Update Salesforce/production board daily with status of job and upcoming schedule.
• Financials
• As a job is landed and produced, complete the job costing form with the pertinent details.
• Accurately update QuickBooks daily for all income and expenses.
• Track, prepare, and manage timely payment of business-related expenses.
• Continuous Improvement
• Attend weekly meetings with the owner at scheduled times.
• Submit the GS&R Prep form weekly via email.
• Work weekly and monthly to meet goals.
• Be available to attend training seminars at the owner’s discretion.
• Make decisions and act in accordance with Floor Coverings International's core values and mission.

Office Manager Qualifications:

• Excellent customer service skills
• Strong communication skills, particularly over the phone.
• Organized, detail-oriented, and able to multi-task.
• Experienced in bookkeeping using QuickBooks is a plus.
• Able to work independently without supervision.

Apply today!