Office Manager

The Nature Conservancy (All); Boulder (CO); On-site; USD 68,000 - 72,000; Full time

Job summary

The Nature Conservancy is seeking an Office Manager to provide administrative and operational support for staff, volunteers, and visitors at our Colorado offices in Boulder and Denver. You will welcome visitors, coordinate mail and inquiries, manage meeting logistics, and serve as the onsite liaison for technology and facilities.

This full-time, on-site role requires travel within Colorado or the U.S. and lifting up to 25 pounds.

Qualifications

• Bachelor’s degree required or equivalent experience.
• Experience coordinating operational, administrative or business processes.
• Experience organizing meetings, events, or operational logistics.
• Experience in facilities, operations, procurement, fleet, safety, or administrative management.
• Experience generating reports and maintaining records.
• Experience in business writing, editing, and proofreading.

Responsibilities

• Welcome visitors and coordinate mail, phone, and email inquiries.
• Coordinate conference rooms, workspace, seating, and meeting/event logistics.
• Serve as onsite liaison for workplace technology needs and coordinate with technology teams.
• Manage office vendors, supplies, safety and access protocols, key cards and visitor processes.
• Provide administrative, coordination and project support to advance conservation priorities.
• Maintain Colorado Connect resources and serve as Records Retention Coordinator.
• Coordinate staff gatherings and engagement activities to support a positive staff experience.
• Identify and implement improvements to administrative processes and office operations.

Skills

Operations coordination

Administrative processes

Event logistics

Report generation

Business writing

Education

Bachelor’s degree

Job description

What We Can Achieve Together:

The Office Manager provides a variety of administrative and operational support functions that are foundational to creating a welcoming, inclusive, and well-organized workplace experience for staff, volunteers, and visitors at The Nature Conservancy's Colorado offices in Boulder and Denver.

In this role, you will:

• Welcome visitors; coordinate mail, phone, and email inquiries; and help staff navigate office operations.
• Coordinate conference rooms, workspace and seating arrangements, applicable office-use billing, and meeting and event logistics, including technology setup and onsite support.
• Serve as the onsite liaison for workplace technology needs and coordinate with TNC technology teams to resolve office and meeting-room issues.
• Manage office vendors, supplies, shared spaces, safety and access protocols, key cards, alarm-system needs, and visitor processes.
• Provide additional administrative, coordination, and project support as needed to advance conservation and organizational priorities.
• Maintain TNC Colorado Connect resources, including the organization chart, and serve as the Colorado Business Unit Records Retention Coordinator.
• Coordinate staff gatherings, recognition efforts, engagement activities, and other initiatives that support a positive and connected staff experience.
• Identify and implement practical improvements to administrative processes, office operations, workplace communications, and the staff experience.

We're Looking for You:

Are you someone who enjoys helping a workplace run smoothly and making it easier for people to do their best work? We’re looking for a thoughtful, organized, and service-oriented colleague who can manage the practical details of office operations while creating a welcoming experience for staff, volunteers, vendors, and visitors. You will be successful in this role if you communicate clearly, follow through reliably, use good judgment, and remain flexible when priorities shift. You do not need to arrive knowing every TNC system. Curiosity, comfort with technology, attention to detail, discretion, and a willingness to solve problems collaboratively are especially important.

Work Environment and Schedule:

• This is a full-time, salaried position required to be onsite five days per week at TNC’s Boulder office.
• The position requires occasional travel within Colorado or the United States and occasional long or flexible hours as needed.
• The position requires physical mobility, including the ability to lift up to 25 pounds, use stairs multiple times per day, bend and twist, and sit at a computer for extended periods.

What You’ll Bring:

• Bachelor’s degree and 2 years related experience or equivalent combination.
• Experience coordinating operational, administrative or business processes.
• Experience organizing meetings, events, or operational logistics.
• Experience in facilities, operations, procurement, fleet, safety, or administrative management.
• Experience generating reports and maintaining records.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing diverse activities to meet deadlines.
• Experience working across teams and communicating with a wide range of people.

This position requires a valid driver's license and compliance with TNC’s Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered 'high risk drivers.' To learn more about the Auto Safety Program, visit Auto Safety information page. Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.

Salary Information:

The starting pay range for a candidate selected for this position is generally within the range of $68,000 – 71,500. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

Who We Are:

The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s many reasons to love life inside TNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant’s unique experience.

What We Bring:

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our Benefits and Perks here.

We’re proud to offer a flexible work environment that supports the health and well-being of the people we employ.

Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to [e-mail] with Request for Accommodation in the subject line.