Office Manager

Uncommon Schools; Boston (MA); On-site; Full time

Job summary

Uncommon Schools is seeking an Office Manager who plays a key role in school operations, ensuring students, families, and staff have essential resources. The role requires effective communication skills, organization, and the ability to manage various administrative tasks. With responsibilities spanning across communications, data management, and finance, this position is crucial for maintaining a seamless school environment.

Benefits

Generous paid time off

Comprehensive health, dental, and vision insurance

403(b) retirement savings program

Mental health and counseling support

Qualifications

• 1 to 3 years of teaching or school administrative office experience.
• Ability to maintain systems such as attendance and student documentation.
• Bilingual skills preferred, but not required.

Responsibilities

• Serve as the primary contact for school constituents.
• Manage student attendance and school operational systems.
• Handle bill pay and accounting for the finance office.

Skills

Communication

Organization

Time Management

Interpersonal Skills

Education

Bachelor's degree

Job description

3 days ago Be among the first 25 applicants

Company Description

Uncommon Schools is a nonprofit network of high-performing public charter schools dedicated to providing an exceptional K-12 education in economically disadvantaged communities. Operating in Boston, Camden, New York City, Newark, and Rochester, we are committed to closing the college completion gap and preparing every student for college and beyond. Our

Company Description

Uncommon Schools is a nonprofit network of high-performing public charter schools dedicated to providing an exceptional K-12 education in economically disadvantaged communities. Operating in Boston, Camden, New York City, Newark, and Rochester, we are committed to closing the college completion gap and preparing every student for college and beyond. Our students consistently exceed national benchmarks, reflecting our dedication to their success. We invest deeply in our educators, offering weekly coaching, feedback, and professional development to ensure excellence in teaching and leadership. Join us to work hard, do good, and make a lasting difference!

Job Description

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. In our schools, we have three Office Managers: Office Manager – Communications, Office Manager - Data & Systems, and Office Manager – Finance. All Office Managers coordinate day-to-day operations systems and routines that allow the school to run seamlessly.

Responsibilities of the Office Manager – Communications include, but are not limited to, the execution of:

• Serving as the primary contact for all of the school’s constituents in person, over the phone, and via email.
• Enrollment of new students and re-enrollment of current students
• Daily student attendance and daily student operational systems
• Maintaining up-to-date student information and student files
• Planning and supporting logistics and set up for school events and activities as needed
  
  

Responsibilities of the Office Manager – Data & Systems include, but are not limited to, the execution of:

• Bill pay and accounting
• Procurement and supply management for all student, staff, and event supplies
• Maintaining accurate Student Information Systems for the school and local school system
• Serving as the secondary contact for all of the school’s constituents in person, over the phone, and via email.
• Planning and supporting logistics and set up for school events and activities as needed
  
  

Responsibilities

Responsibilities of the Office Manager – Finance include, but are not limited to, the execution of the following for our largest K-8 campuses and High Schools:

• Bill pay and accounting
• Procurement and supply management for all student, staff, and event supplies
• Planning and supporting logistics and set up for school events and activities as needed
  
  

Qualifications

• Ability to communicate effectively verbally and in writing while demonstrating strong interpersonal skills with teammates, teachers, students, families, and additional stakeholders.
• Organized and able to maintain key systems such as attendance, vendor deliveries, student documentation and paperwork.
• Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures.
• Strong time management skills; ability to manage multiple tasks at the same time and meet tight deadlines.
• Achieves accuracy and thoroughness when completing a task
• 1 to 3 years of teaching or school administrative office experience
• Bilingual language skills preferred, but not required
• Bachelor’s degree required
• Spanish speaking preferred
  
  

Additional Information

Our people are what make us Uncommon. We offer competitive compensation and comprehensive benefits that support the personal health, wellness, and finances of our staff and their families. Our compensation philosophy values equity & fairness and attracting & retaining top talent.

Compensation

Compensation for this role is between $19.00 to $26.01 per hour. Most candidates who meet job description requirements will receive an offer of $19.00 - $20.55 per hour.

Starting pay is determined using various factors including but not limited to relevant professional development, education certifications, and tenure with Uncommon Schools.

Benefits

• Generous paid time off inclusive of sick time, paid holidays, and 10 weeks of paid breaks (Spring, Winter, and Summer).
• Extensive, best-in-class training and development
• Comprehensive health, dental, and vision insurance plans + pre-tax flexible spending (FSA), dependent care (DCFSA), and health saving accounts (HSA)
• Financial Planning
• Pension through Mass. Teachers Retirement System
• 403(b) retirement savings program
• Paid leave of absence options (parental, medical, disability, etc.)
• Mental health and counseling support + wellness benefits
• A detailed list of all benefits is located HERE.
  

At Uncommon, we believe that a supportive and welcoming environment helps our students, staff, and community thrive. We are dedicated to building a team that brings a wide range of perspectives and experiences, reflective of the communities we serve---with over 70% of our staff identifying as people of color. Our organization values respect and open dialogue on important topics that shape our school culture.

As an equal opportunity employer, Uncommon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We also ensure that individuals with disabilities receive all privileges and benefits associated with employment and are provided reasonable accommodations for the interview process and to perform core job functions. If you would like to request an accommodation, please email [e-mail].

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Education

• Industries

  Education Management

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