Office Manager

Element Materials Technology; Bend (OR); On-site; USD 60,000 - 90,000; Full time

Job summary

Element Materials Technology is seeking an Office Manager for our Bend, OR E&L testing center. You will serve as the General Manager’s right hand, overseeing administrative and financial operations in a cGMP-regulated lab.

You’ll manage accounts payable/receivable, prepare management reports, coordinate with vendors and staff, and ensure SOPs and GMP quality systems are followed. Strong organizational skills and ERP experience are essential.

Qualifications

• Demonstrated experience in office management, business administration, accounting, or a related role.
• Strong accounting skills and hands-on experience with accounts payable, accounts receivable, invoices, reconciliations, and financial recordkeeping.
• Exceptionally organized and detail-oriented with the ability to manage multiple priorities, deadlines, and competing demands without losing accuracy.
• Excellent written and verbal communication skills, with judgment and professionalism to interact effectively with employees, leadership, customers, and external partners.
• Excellent skills in Microsoft Suite software including Excel, Word, PowerPoint, OneDrive, Teams and ERP systems such as D365.
• Three to six years relevant experience; experience in GMP environment preferred.

Responsibilities

• Serve as a trusted partner and “right hand” to the General Manager, providing proactive support across administrative, financial, and operational activities.
• Manage day-to-day office operations, including purchasing, vendor relationships, supplies, facilities coordination, and administrative processes.
• Manage and support accounts payable and accounts receivable activities, ensuring transactions are accurate, timely, and properly documented.
• Prepare, organize, and maintain financial, operational, and management reports, records, and other business documentation with a high degree of accuracy.
• Anticipate needs, identify opportunities to improve processes, and independently take action to keep the organization running efficiently.
• Coordinate and communicate with employees, leadership, customers, vendors, and corporate partners, handling sensitive and time-critical matters with professionalism and discretion.
• Follow standard operation procedures (SOP) and work within the laboratory quality system (FDA GMP regulated environment).

Skills

Office management

Accounting

Financial reporting

Communication

GMP environment experience

ERP systems (D365)

Tools

D365

Microsoft 365

Job description

Overview

Element has an opportunity for an Office Manager at our Extractables & Leachables (E&L) testing Center of Excellence in Bend, OR. The primary responsibilities of this position are to manage the administrative and accounting aspects of a cGMP-regulated testing laboratory under the direction of the General Manager.

You can learn more about the Bend OR lab here: EMT Bend Oregon Site Page

Responsibilities

• Serve as a trusted partner and “right hand” to the General Manager, providing proactive support across administrative, financial, and operational activities.
• Manage day-to-day office operations, including purchasing, vendor relationships, supplies, facilities coordination, and administrative processes.
• Manage and support accounts payable and accounts receivable activities, ensuring transactions are accurate, timely, and properly documented.
• Prepare, organize, and maintain financial, operational, and management reports, records, and other business documentation with a high degree of accuracy.
• Anticipate needs, identify opportunities to improve processes, and independently take action to keep the organization running efficiently.
• Coordinate and communicate with employees, leadership, customers, vendors, and corporate partners, handling sensitive and time-critical matters with professionalism and discretion.
• Follow standard operation procedures (SOP) and work within the laboratory quality system (FDA GMP regulated environment).

Skills / Qualifications

• Demonstrated experience in office management, business administration, accounting, or a related role, ideally in a fast-paced professional or technical environment.
• Strong accounting skills and hands-on experience with accounts payable, accounts receivable, invoices, reconciliations, and financial recordkeeping.
• Exceptionally organized and detail-oriented, with the ability to manage multiple priorities, deadlines, and competing demands without losing accuracy.
• Excellent written and verbal communication skills, with judgment and professionalism to interact effectively with employees, leadership, customers, and external partners.
• Excellent skills in Microsoft Suite software including Excel, Word, PowerPoint, OneDrive, Teams and ERP systems such as D365, etc.; comfortable working with a variety of software platforms.
• Highly self-directed and resourceful; able to recognize what needs to be done, take initiative, and follow through with minimal direction.
• Creative, analytical, and solutions-oriented, with the ability to identify problems, develop practical solutions, improve processes, and adapt to changing business needs while collaborating with stakeholders.
• Three to six years relevant experience; experience in GMP environment preferred.

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Company Overview

Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to ‘Make tomorrow safer than today’.

When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.

While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.

Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.

Diversity Statement

At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world’s most trusted testing partner”.

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)