Office Manager

The Beck Group; Atlanta (GA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

401k match

Paid family leave

Health insurance

Job summary

The Beck Group in Atlanta seeks an experienced Office Manager to support an exceptional team. You will provide administrative support, manage documents and travel, and assist with financial processes to keep the office running smoothly.

The ideal candidate has 5+ years of administrative experience, proficiency in Outlook/Word/Excel, and a background in accounting systems. Associates degree preferred; confidentiality and teamwork are essential in this role.

Qualifications

• 5+ years administrative experience
• High school graduate or GED
• Associates Degree preferred
• Proficient in Microsoft Outlook, Word and Excel
• Background in accounting systems is a plus
• Must maintain confidentiality

Responsibilities

• Ensure project documents, invoices and reports are uploaded and maintained
• Review and process invoices for payment
• Coordinate Accounts Payable as needed
• Support office operations in Atlanta region
• Plan and coordinate regional events and meetings
• Greet guests and manage front-desk duties
• Manage office supplies and equipment
• Coordinate travel for regional leaders and guests
• Assist HR with interviews and onboarding

Skills

Administrative skills

Microsoft Office

Attention to detail

Communication

Travel coordination

Education

Associates Degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Accounting systems

Job description

Who We Are

We're

Who We Are

We're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Lauderdale, Fort Worth, Mexico City, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest within our industry, and that's why we are seeking experienced professionals like you to help transform the industry and continue building Beck's respected reputation.

What You Bring To The Table

Beck is looking for a talented Office Manager to support an extraordinary team in Atlanta. The Office Manager will be responsible for providing administrative support for our office. This position requires technical proficiency, strong social skills, adaptability, confidentiality, and attention to detail.

The Job Involves The Following Essential Functions

• Ensure that Subcontracts, invoices, reports and all the other project required documents are being uploaded and maintained on Cmic
• Review and process invoices for payment
• Coordinate Accounts Payable as needed
• Support the day-to-day operations within the Fort Lauderdale office/region
• Help plan and coordinate regional events
• Welcomes guests and customers by greeting them in person or on the telephone; answering or directing inquiries, managing conference room schedules, distributing mail, and assisting with daily needs for the office
• Manage all office supplies and equipment
• Travel coordination for regional leaders, employees and guests
• Coordinate schedules, lunches and meetings
• Process expenses using corporate expense management tool Chrome River
• Partner with HR accommodating interviews and onboarding new hires

Who We Think Will Be a Great Fit

An analytical person with an understanding of administrative functions, a passion for getting things done, the initiative to resolve problems, and a positive attitude while possessing uncompromising authenticity and integrity. You will also meet the following requirements:

• High school graduate or GED
• Associates Degree preferred
• 5+ years administrative experience
• Forward thinking, trustworthy, reliable, responsible, intuitive, energetic, and focused on service
• Highly organized, detail-oriented, and self-motivated team player with the ability to prioritize workload
• Effective verbal and written communicator
• Proficient in Microsoft Outlook, Word, and Excel
• Background in accounting systems a plus
• Must maintain confidentiality

Physical Demands

Frequently required to sit, stand, and move about the office; frequently operates a computer and other office productivity equipment; frequently lift and move up to ten pounds and occasionally lift and move up to fifty pounds; constantly communicates with project and operations teams, Beck employees, and external vendors; ability to adhere to timely and consistent attendance.

Join our team and build your future with Beck.

The Beck Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Beck’s Benefits

At Beck our team member experience goes beyond your day-to-day work activities – we also want to support the rest of your life goals, milestones and challenges. We strive for thrive – we want you to thrive in your wellbeing, finances, and community.

Benefits

In addition to robust coverage for medical, dental, vision, life & disability benefits, Beck is pleased to offer its team members:

• 401k match and free SmartDollar program for financial wellness
• Free dedicated financial coach
• Personal health & fitness program for tracking activities & earning rewards
• Paid family leave
• Health discounts on medical premiums
• Free comprehensive health screenings
• Free health coach program for weight-loss & hypertension management
• Financial & behavioral support for family forming journeys (ex. Fertility, adoption, pregnancy, and parenthood).
• Free Life Coach
• Pet insurance discount
• Organized projects and events to support our communities

Join our team and build your future with Beck.

The Beck Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.