Office Manager

HCBeck, LTD.; Atlanta (GA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401k match

Health and wellness benefits

Paid family leave

Life coach and financial coaching

Job summary

The Beck Group is seeking an Office Manager in Fort Lauderdale to provide administrative support for the local office, manage daily operations, coordinate events, and handle accounts payable. The role requires confidentiality, strong organizational skills, and proficiency with Microsoft Office.

Candidates should have a high school diploma or GED, with an Associate's degree preferred and 5+ years administrative experience. Attention to detail and reliable teamwork are essential for success.

Qualifications

• High school graduate or GED.
• Associates Degree preferred; 5+ years administrative experience.
• Forward thinking, trustworthy, reliable, responsible, intuitive, energetic, and focused on service.
• Highly organized, detail-oriented, and self-motivated team player with the ability to prioritize workload.
• Effective verbal and written communicator.
• Proficient in Microsoft Outlook, Word, and Excel.
• Background in accounting systems a plus.
• Must maintain confidentiality.

Responsibilities

• Ensure that subcontracts, invoices, reports and all project documents are uploaded and maintained on Cmic Review and process invoices for payment.
• Coordinate Accounts Payable as needed.
• Support day-to-day operations within the Fort Lauderdale office/region.
• Help plan and coordinate regional events.
• Welcomes guests and customers and assists with inquiries and meeting logistics.
• Manage office supplies and equipment.
• Coordinate travel for regional leaders, employees and guests.
• Coordinate schedules, lunches and meetings.
• Process expenses using Chrome River.
• Partner with HR for interviews and onboarding new hires.

Skills

Administrative experience

Organizational skills

Communication skills

Confidentiality

Education

Associates Degree preferred

High school diploma or GED

Tools

Microsoft Office

Job description

Who we are We're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Lauderdale, Fort Worth, Mexico City, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest within our industry, and that's why we are seeking experienced professionals like you to help transform the industry and continue building Beck's respected reputation.

What you bring to the table

Beck is looking for a talented Office Manager to support an extraordinary team in Fort Lauderdale, Florida. The Office Manager will be responsible for providing administrative support for our office. This position requires technical proficiency, strong social skills, adaptability, confidentiality, and attention to detail.

Essential Functions

• Ensure that Subcontracts, invoices, reports and all the other project required documents are being uploaded and maintained on Cmic Review and process invoices for payment
• Coordinate Accounts Payable as needed
• Support the day-to-day operations within the Fort Lauderdale office/region
• Help plan and coordinate regional events
• Welcomes guests and customers by greeting them in person or on the telephone; answering or directing inquiries, managing conference room schedules, distributing mail, and assisting with daily needs for the office
• Manage all office supplies and equipment
• Travel coordination for regional leaders, employees and guests
• Coordinate schedules, lunches and meetings
• Process expenses using corporate expense management tool Chrome River
• Partner with HR accommodating interviews and onboarding new hires

Who we think will be a great fit

An analytical person with an understanding of administrative functions, a passion for getting things done, the initiative to resolve problems, and a positive attitude while possessing uncompromising authenticity and integrity.

Requirements

• High school graduate or GED
• Associates Degree preferred 5+ years administrative experience
• Forward thinking, trustworthy, reliable, responsible, intuitive, energetic, and focused on service
• Highly organized, detail-oriented, and self-motivated team player with the ability to prioritize workload
• Effective verbal and written communicator
• Proficient in Microsoft Outlook, Word, and Excel
• Background in accounting systems a plus
• Must maintain confidentiality

Physical Demands: Frequently required to sit, stand, and move about the office; frequently operates a computer and other office productivity equipment; frequently lift and move up to ten pounds and occasionally lift and move up to fifty pounds; constantly communicates with project and operations teams, Beck employees, and external vendors; ability to adhere to timely and consistent attendance.

The Beck Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Beck’s Benefits

At Beck our team member experience goes beyond your day-to-day work activities - we also want to support the rest of your life goals, milestones and challenges.

We stride for thrive - we want you to thrive in your wellbeing, finances, and community.

• 401k match and free SmartDollar program for financial wellness
• Free dedicated financial coach
• Personal health & fitness program for tracking activities & earning rewards
• Paid family leave
• Health discounts on medical premiums
• Free comprehensive health screenings
• Free health coach program for weight-loss & hypertension management
• Financial & behavioral support for family forming journeys (ex. Fertility, adoption, pregnancy, and parenthood).
• Free Life Coach
• Pet insurance discount
• Organized projects and events to support our communities

Every team member shapes life at The Beck Group. It's why we place top priority on recruiting and retaining the best talent. Our team of architects, engineers, builders, sustainability professionals, and technology experts value collaboration and strive to deliver the best work out there.