Office / HR Manager

Anglo-Eastern; Miami (FL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation

Mentorship and professional development

Dynamic and inclusive work environment

Job summary

A global leader in ship management seeks a Senior Talent Acquisition Officer for their Miami office, responsible for overseeing HR benefits administration, ensuring compliance with laws, and facilitating smooth employee onboarding. The role requires at least 5 years of office management experience, strong organizational skills, and proficiency in Office 365. This full-time position offers a competitive salary within an inclusive workplace culture focused on professional growth and employee care.

Qualifications

• Minimum of 5 years of Office Management experience.
• HR experience is an asset.

Responsibilities

• Ensure compliance with employment laws and company policies.
• Oversee HR Benefits Administration and coordinate with senior management.
• Assist in external audits and manage HR operations.

Skills

Strong organizational skills

Excellent verbal communication

Attention to detail

People skills

Tools

Office 365

Job description

Senior Talent Acquisition Officer (EU & RoW) at Anglo-Eastern Ship Management

About Anglo-Eastern

Are you interested in joining a global leader in ship management and an industry powerhouse with a family feel? Headquartered in the vibrant city of Hong Kong, we've been at the helm of the maritime industry for 50 years, with our comprehensive suite of services encompassing all aspects of ship management, crew management, cruise management and technical services across all vessel types and sizes. Our reach is truly worldwide, with a presence in over 29 locations across Asia-Pacific, Europe, and the Americas. At Anglo-Eastern, we're more than just a service provider; we are innovators, problem-solvers, and pioneers, that are progressively setting the standard so that we can shape a better maritime future.

What You will Do

The Office / HR Manager ensures the smooth day-to-day running of the workplace. They handle administrative tasks such as managing office supplies, organizing meetings, and maintaining records. The role also involves coordinating with vendors, supporting staff needs, and ensuring a well-organized, efficient environment. Strong organizational and communication skills are essential for success. Working closely with the Managing Director of AECMI and the President of AELM, they help create an efficient and well-structured office environment.

The Office / HR Manager also oversees HR Benefits Administration and as well as various HR related Administrative Duties and is in close contact with the Sr. HR Manager EUR & RoW.

Roles and Responsibilities

• Act as Company Secretary for business licenses in USA
• Liaison with Office Management Company for Property Maintenance
• General Office Maintenance and programs
• Office supply contract and other office related matters as necessary

Office & HR compliance

• Ensure compliance with employment laws, regulations, and company policies
• Lead the application process for work visa (L1a)

Develop & implement employee engagement initiatives and proactively address issues to enhance job satisfaction and retention.

• Organize events for staff / clients

Assist in external audits and inspections by Authorities.

HR Administration

• Assist the Total Reward Payroll team with the payroll administration
• Follow up of Paid Time Off (PTO)
• Wages and 401K Pension Administration & Communication
• Health benefit insurance administration, including renewals
• Corporate insurance administrator

Manage local HR operations. Drive diversity, equity, and inclusion initiative within the organization.

• Facilitate smooth employee onboarding and guide new hires through the induction
• Facilitate offboarding process
• Offer support to employees on various HR matters and promptly address any concerns or problems that may arise – in close contact with the sr HR Manager EUR & RoW
• Ensure accurate and up-to-date maintenance of employee records, including new hire information and changes in employment status

What We Are Looking For

Experience:

• A minimum of 5-years Office Management experience
• HR experience is an asset

Specific (Business) Knowledge:

• Office 365
• Legal aspects of employment

Key Attributes

• The Office / HR Manager is always discreet and respects confidentiality. He or She understands and endorses the principles of Diversity, Equity and Inclusion.
• Strong organizational and people skills
• Excellent written and verbal communication skills
• Strong attention to detail and must be accountable for all assigned work
• Ability to interact with all levels of Management
• Strong work ethic with a positive, can-do attitude
• Strong team skills and flexibility to multi-task
• Support with other ad-hoc duties as requested

The ideal candidate will possess a solid foundation of the responsibilities/qualifications required in the role. In addition, they will exemplify Anglo-Eastern’s values, be a team player and exhibit passion for making a meaningful impact. The right behaviours can often outweigh a specific skill set or experience and we are committed to developing and providing the right training, coaching and experiences for candidates to be successful.

What We Offer

We aim to provide a dynamic, inclusive, and rewarding work environment where your ideas are valued, your professional growth is nurtured, and you are able contribute to shaping the future of the maritime industry and keeping the world connected. This meaningful and rewarding role provides:

• A unique opportunity to work with a global company with a family feel, who is a recognized leader in ship management
• Development and mentorship to support your professional aspirations
• A culture of professional excellence, employee care, well-being and fun
• A competitive compensation and benefits package

We believe in the potential of our team members and are dedicated to fostering careers, not just jobs. If the above energizes you, we invite you to apply and join our team!

Seniority Level: Entry level

Employment Type: Full-time

Job Function: Human Resources – Industries: Maritime Transportation