Office & Facilities Management II

Everfox; Salt Lake City (UT); Hybrid; USD 64,000 - 89,000; Full time

Benefits offered by this job

Flexible PTO

401k match

Healthcare coverage

Job summary

Everfox in Salt Lake City, UT, is seeking an Office and Facilities Management II to oversee daily workplace operations on a hybrid schedule. The role focuses on space management, moves, supplies, onboarding, and a high level of service to employees.

You’ll coordinate with vendors, manage records, support safety and security tasks, and assist with budget tracking while contributing to a professional, efficient office environment.

Qualifications

• 2-4 years in office administration or facilities coordination.
• Strong organizational and customer service skills.
• Proficiency with Microsoft Office (Outlook, Teams, Excel, Word).

Responsibilities

• Support day-to-day office operations to maintain a safe, functional, and welcoming workplace.
• Assist with office moves, seating changes, and workplace logistics.
• Coordinate office supplies and workplace resources.
• Support onboarding and offboarding activities, including workspace setup.
• Respond to employee facilities requests and escalate issues as needed.
• Help maintain a positive and professional office environment.
• Coordinate conference room readiness, mail, shipping, and office amenities.
• Track invoices, purchase requests, and workplace expenses.

Skills

Organization

Customer service

Communication

Multitasking

Education

Associate's degree, bachelor's degree, or equivalent relevant experience

Tools

Microsoft Office (Outlook, Teams, Excel, Word)

Job description

Office & Facilities Management IIThis site uses cookies, as explained in our Privacy Policy. If you use this site without adjusting your cookies settings, you agree to our use of cookies.### Office & Facilities Management IIApply: USA\\_TX\\_Richardson: Full time: Posted Yesterday: JR500949**Trusted Connectivity for AI-Powered Dominance.** Everfox delivers trusted connectivity to protect the world’s most critical environments and safeguard the sensitive data powering decision advantage. Built for mission-critical operations, Everfox protects what matters most by securing how data moves, how users access it, and how threats are neutralized across every domain. We enable mission speed and secure collaboration across networks, domains, and allies, while ensuring the data powering AI and advanced analytics remains trusted and protected. We don’t just defend systems; we deliver decision dominance. * **Our Purpose.** Protect what matters most by enabling organizations to operate security in the most complex and high-risk digital environments.* **Our Vision**. To be the most trusted authority in high-assurance cybersecurity, enabling secure collaboration across every domain.* **Our Belief.** Security should never limit mission success – it should enable it. **Our Promise.** We deliver absolute confidence in environments where failure is not an option. We’re hiring for a hybrid role. You’ll work on-site with your team several days each week (typically 2–3), with the specific days set by your manager. Because regular in-person collaboration is central to this job, we look for candidates who live within about 50 miles of the office. Everfox will consider reasonable accommodation as required by law. **Job Title:** Office and Facilities Management II**Location:** Salt Lake City, UT (Hybrid, 3 days per week) **Position Summary**The Workplace Operations Manager II supports the daily operations of Everfox office locations by helping maintain safe, organized, and business-ready work environments. This role serves as a key point of contact for workplace services, facilities requests, office logistics, and employee support activities. Working closely with the Facilities team, local site leadership, vendors, and employees, the Workplace Operations Coordinator helps ensure office operations run smoothly and workplace-related issues are addressed in a timely manner. Success in this role is driven by strong organization, customer service, communication, and attention to detail.Reporting to the Director of Global Facilities, this position supports workplace operations for one or more office locations and assists with facilities programs, office services, and employee-facing initiatives. **Key Responsibilities****Workplace Operations**Support day-to-day office operations to maintain a safe, functional, and welcoming workplace.* Assist with office moves, seating changes, and workplace logistics.* Monitor workplace conditions and report facilities-related issues.* Maintain office records, documentation, and workplace procedures.* Coordinate office supplies and workplace resources. **Employee Services & Office Support**Help deliver workplace services that support employees and business operations.* Coordinate conference room readiness, common areas, mail, shipping, and office amenities.* Support onboarding and offboarding activities, including workspace setup and coordination.* Respond to employee facilities requests and escalate issues as needed.* Help maintain a positive and professional office environment. **Vendor & Facilities Coordination**Assist with routine facilities maintenance activities and vendor coordination.* Schedule and coordinate service visits with approved vendors.* Track maintenance requests and service completion.* Support communication with building management and property teams.* Maintain records related to vendor work and service activities. **Safety & Security Support**Assist with workplace safety and security processes.* Support emergency preparedness and workplace safety initiatives.* Help maintain visitor management and access-related processes.* Report workplace safety or facilities concerns to leadership.* Assist with compliance documentation and audit preparation activities. **Workplace Projects & Improvements**Support workplace initiatives and office improvement activities.* Assist with office moves, signage updates, and workspace changes.* Coordinate logistics for workplace improvement projects.* Help communicate workplace updates to employees and stakeholders. **Administrative & Financial Support**Support facilities administration and record keeping.* Track invoices, purchase requests, and workplace expenses.* Maintain facilities documentation and operational records.* Assist with purchasing office supplies and workplace-related materials.**Communication & Collaboration**Build positive working relationships across the organization.* Partner with employees, site leadership, IT, Security, and vendors to support office operations.* Communicate workplace updates and service impacts to employees.* Escalate issues appropriately and provide status updates as needed. **Key Qualification**s* Associate's degree, bachelor's degree, or equivalent relevant experience.* 2-4 years of experience in office administration, workplace operations, facilities coordination, hospitality, or a related field.* Experience supporting office operations in a corporate or professional environment preferred.* Strong organizational and customer service skills.* Effective written and verbal communication skills.* Proficiency with Microsoft Office products, including Outlook, Teams, Excel, and Word.* Ability to manage multiple priorities and respond to workplace needs in a timely manner.A reasonable estimate of the base salary range for this role is:$63,600.00-89,300.00 USD The actual salary offered may vary within the range based on a candidates' unique experience, locale, and business needs. In addition to a base salary and bonus plans, Everfox offers a generous benefits package including flexible PTO, a 401k match, and contribution to healthcare coverages. Our Talent Acquisition team will provide specific information regarding bonus eligibility and benefits offerings. \\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_ *Don’t meet every single qualification? Studies show people are hesitant to apply if they don’t meet all requirements listed in a job posting. If there is something slightly different about your previous experience, but it otherwise aligns and you’re excited about this role, we encourage you to apply. You could be a great candidate for this or other roles on our team.* *Everfox is an equal employment opportunity employer and complies with all applicable federal, state, and local laws prohibiting discrimination. Everfox does not discriminate against any employee or applicant based on race, color, religion, sex, age, national origin, disability, veteran status, marital status, medical condition, or any other category protected by applicable law. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by sending an email to* *[e-mail]**.* *Everfox is a Federal Contractor. Certain positions with Everfox require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be \"U.S. Persons,\" as defined in these regulations. Generally, a \"U.S. Person\" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.* *Applicants must have the right to work in the location to which you have applied.* #LI-DO1