Executive Assistant III

100 Everfox Holdings, LLC; Herndon (VA); Hybrid; USD 99,000 - 144,000; Full time

Benefits offered by this job

401k match

Flexible PTO

Healthcare coverages

Job summary

Everfox is seeking an experienced executive administrator in a hybrid Herndon, VA environment. The role provides support to the CEO and executive team, coordinates operations, and prepares board materials with discretion and professionalism.

The ideal candidate will manage confidential information, build cross-functional relationships, and contribute to strategic initiatives within a fast-paced cybersecurity-focused company.

Qualifications

• University degree and 4-6 years of related experience, or equivalent work experience.
• Requires in-depth knowledge of company operations, policies, and procedures.
• Experience working with senior level executives and handling confidential information.

Responsibilities

• Provides administrative support to executive officers, the CEO or President.
• Prepares presentation materials for board of director meetings.
• Makes high level contacts of a sensitive nature inside and outside the company.
• Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.

Skills

Administrative support

Executive coordination

Confidentiality

Data gathering

Presentation preparation

High-stakes liaison

Problem solving

Organization skills

Education

University degree

4–6 years related experience

Tools

Microsoft Office

Job description

Company Overview

Trusted Connectivity for AI-Powered Dominance. Everfox delivers trusted connectivity to protect the world’s most critical environments and safeguard the sensitive data powering decision advantage. Built for mission-critical operations, Everfox protects what matters most by securing how data moves, how users access it, and how threats are neutralized across every domain. We enable mission speed and secure collaboration across networks, domains, and allies, while ensuring the data powering AI and advanced analytics remains trusted and protected. We don’t just defend systems; we deliver decision dominance. Our Purpose. Protect what matters most by enabling organizations to operate security in the most complex and high-risk digital environments. Our Vision. To be the most trusted authority in high-assurance cybersecurity, enabling secure collaboration across every domain. Our Belief. Security should never limit mission success – it should enable it. Our Promise. We deliver absolute confidence in environments where failure is not an option.

Location

Herndon, VA. This is a hybrid role. You will work on-site with your team several days each week (typically 2–3), with the specific days set by your manager. Because regular in-person collaboration is central to this job, we look for candidates who live within about 50 miles of the office. Everfox will consider reasonable accommodation as required by law.

Key Responsibilities

• Provides administrative support to executive officers, the CEO or President.
• Requires in-depth knowledge of company operations, policies, and procedures.
• Handles details of a highly confidential and critical nature.
• Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.
• Prepares presentation materials for board of director meetings.
• Makes high level contacts of a sensitive nature inside and outside the company.
• Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors.
• Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
• Requires a professional certification or equivalent experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries.

Key Knowledge and Skills

• Provides administrative support to executive officers, the CEO or President.
• Requires in-depth knowledge of company operations, policies, and procedures.
• Handles details of a highly confidential and critical nature.
• Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.
• Prepares presentation materials for board of director meetings.
• Makes high level contacts of a sensitive nature inside and outside the company.
• Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors.
• Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
• Requires a professional certification or equivalent experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries.
• A seasoned, experienced professional with a full understanding of area of specialization; resolves a wide range of issues in creative ways.
• Broad application of principles, theories and concepts in applicable discipline, plus working knowledge of other related fields.
• Provides resolution to a diverse scope and range of complex problems where analysis of data requires evaluation of identifiable factors.
• Demonstrates good judgment in selecting methods and techniques for obtaining solutions.
• Networks with senior internal and external personnel in own area of expertise.
• Normally receives little instruction on day-to-day work, general instructions on new assignments.
• Determines and develops approach to solutions; work is evaluated upon completion to ensure objectives have been met.
• Contributes to the development of organization’s goals and objectives.

Qualifications

University degree and 4-6 years of related experience, or equivalent work experience.

Salary & Benefits

A reasonable estimate of the base salary range for this role is: $98,800.00-143,700.00 USD. The actual salary offered may vary within the range based on a candidates' unique experience, locale, and business needs.

In addition to a base salary and bonus plans, Everfox offers a generous benefits package including flexible PTO, a 401k match, and contribution to healthcare coverages. Our Talent Acquisition team will provide specific information regarding bonus eligibility and benefits offerings.

Equal Employment Opportunity

Everfox is an equal employment opportunity employer and complies with all applicable federal, state, and local laws prohibiting discrimination. Everfox does not discriminate against any employee or applicant based on race, color, religion, sex, age, national origin, disability, veteran status, marital status, medical condition, or any other category protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by sending an email to [e-mail].

Other Information

Everfox is a Federal Contractor. Certain positions with Everfox require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum. Applicants must have the right to work in the location to which you have applied.