Office & Facilities Coordinator

American Crane & Equipment Corporation; Douglassville (PA); On-site; USD 24,796 - 33,062; Full time

Benefits offered by this job

Health benefits from day one

401(k) retirement plan with company

Paid time off with rollover

10 paid holidays

Tuition reimbursement

Career growth opportunities

Job summary

American Crane & Equipment Corporation (ACECO) is hiring an Office & Facilities Coordinator to ensure smooth daily operations on-site at 531 Old Swede Road, Douglassville, PA. You will be the first contact for employees, customers, vendors, and visitors, handling calls, registrations, mail, and general office communications.

The role requires strong organization, customer service, and Microsoft Office skills, with opportunities to contribute to facilities projects and onboarding.

Qualifications

• High school diploma or GED required; associate degree in Business Administration, HR, Facilities Management, PM, or related field preferred.
• Two+ years of administrative/office coordination or customer service experience preferred.
• Experience in a professional office environment is required.
• Experience supporting facilities, HR, or workplace operations preferred.

Responsibilities

• Serve as the primary front‑office coordinator and first point of contact for visitors and employees.
• Answer incoming calls, direct inquiries, and manage visitor registration.
• Coordinate mail, deliveries, and office communications.
• Maintain reception area, conference rooms, and general workplace readiness.
• Support office supply inventory as needed.
• Track facility requests, maintenance activities, and work orders.
• Coordinate vendors, repairs, and facility improvement projects.
• Assist with workstation setup, office moves, and workplace planning.
• Maintain facility documentation, schedules, and records.
• Support onboarding readiness (workstations, supplies, furniture).
• Support employee engagement and workplace initiatives.
• Assist leadership with special projects and initiatives.

Skills

Customer service

Communication

Organization

Time management

Education

High school diploma or GED

Associate degree in related field

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

NOW HIRING: OFFICE & FACILITIES COORDINATOR

Location: On-site only | 531 Old Swede Road, Douglassville, PA 19518 (No remote work available)

Schedule: Full-time | Monday–Friday 8:00AM-4:30PM

Compensation: Starting hourly range $18-$24 based on experience, technical capability, education, and market data.

Job Overview

American Crane & Equipment Corporation (ACECO) designs, builds, and services custom engineered lifting solutions. We look for an Office & Facilities Coordinator who keeps the workplace running smoothly and serves as the first point of contact for employees, customers, vendors, and visitors.

Responsibilities

• Serve as the primary front‑office coordinator and first point of contact for visitors and employees.
• Answer incoming calls, direct inquiries, and manage visitor registration (including Visitly process, badge issuance, and log maintenance).
• Coordinate incoming and outgoing mail, deliveries, and office communications.
• Maintain reception area, conference rooms, common areas, and overall workplace readiness.
• Support office supply inventory as needed.
• Track facility requests, maintenance activities, and work orders.
• Coordinate vendors, repairs, and facility improvement projects.
• Assist with workstation setup, office moves, and workplace planning.
• Maintain facility documentation, schedules, and administrative records.
• Maintain organized files and documentation; assist departments with reporting and administrative projects.
• Support new hire onboarding readiness (workstations, supplies, furniture).
• Support employee engagement and workplace initiatives.
• Assist leadership with special projects and workplace initiatives.

Qualifications

• High school diploma or GED required; associate degree in Business Administration, Human Resources, Facilities Management, Project Management, or related field preferred.
• Two or more years of administrative, office coordination, receptionist, facilities coordination, or customer service experience preferred.
• Experience in a professional office environment required.
• Experience supporting facilities, HR, or workplace operations preferred.
• Excellent customer service and interpersonal communication skills.
• Strong organizational and time‑management abilities; ability to prioritize changing responsibilities.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication; ability to maintain confidentiality and professionalism.
• Ability to coordinate vendors, schedules, and administrative activities.
• Ownership mindset, strong attention to detail, professional presence, dependability, and follow‑through.
• Alignment with ACECO values: Safety, Quality, Continuous Improvement, and GRIT.

Benefits

• Competitive hourly pay based on experience and qualifications.
• Medical, dental, vision, and life insurance available day one.
• 401(k) retirement plan with company match.
• Generous paid time off with annual rollover.
• 10 paid company holidays.
• Tuition reimbursement and professional development opportunities.
• Opportunities for career growth within business support functions.

EEO Statement

American Crane & Equipment Corporation is an Equal Opportunity Employer. We maintain employment policies that do not discriminate on basis of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, age, ancestry, or any other protected class.

Other Information

All offers of employment are contingent upon the successful completion of a background check and drug screen subject to applicable laws and regulations.