Office Engineer — Construction Admin & Field Coordination

Dewberry; Rancho Cordova (CA); On-site; USD 48,000 - 69,000; Full time

Job summary

Dewberry is seeking an Office Engineer/Assistant Resident Engineer to join our Construction Management Group. The role is based in Rancho Cordova, CA or Manteca, CA, in a full-time field construction office setting.

The candidate will handle project administration, document control, and coordination for field activities, with duties spanning RFIs, submittals, pay applications, and change orders. We value strong communication and cross-disciplinary teamwork.

Qualifications

• Associate's or Bachelor's Degree preferred.
• 5-10 years of experience with diverse business operations, including accounting, marketing, and document control functions.
• Familiarity with construction vernacular, comfortable interfacing with construction personnel and working in field construction offices
• Strong interpersonal skills and experience collaborating with multi-disciplinary teams
• Exceptional written and oral communications skills
• Effective coordination skills, including planning, organization, communication, and resource management skills
• General accounting and project controls experience with enterprise resource planning software

Responsibilities

• Construction office and project administration management.
• Document management and electronic processing of field reports, technical data, pre-activity meetings, and materials test reports.
• Daily document control and management of contract documents.
• Prepare meeting agendas and minutes for distribution.
• Prepare and process RFI’s, submittals, progress pay applications, extra work billings, and contract change orders.
• Prepare contract change orders and transmittal memorandums/justification language based upon input provided by the Resident Engineer/Construction Manager.
• Support CM project managers with coordination and scheduling of field activities.
• Assist with processing monthly construction billings.
• File and archive both electronic and hard copy project-related documents. Ensure that all documentation is sufficient to meet legal requirements and policies.
• Receive and analyze extra work bills (EWBs) submitted by the contractor(s) for accuracy and advise of any discrepancies in the billings.
• Schedule meetings with customers/clients and project team members.

Skills

Interpersonal skills

Written and verbal comms

Coordination skills

Accounting experience

ERP software

Education

Associate's or Bachelor's Degree Preferred

Tools

ERP software

Job description

Dewberry is seeking an Office Engineer/Assistant Resident Engineer to join our Construction Management Group. The role is based in Rancho Cordova, CA or Manteca, CA, in a full-time field construction office setting.

The candidate will handle project administration, document control, and coordination for field activities, with duties spanning RFIs, submittals, pay applications, and change orders. We value strong communication and cross-disciplinary teamwork.