Office Engineer

M&J Engineering P.C.; United States; On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and eye insurance

401(k) retirement plan

Life insurance

Job summary

M&J Engineering P.C. is seeking an Office Engineer to support construction administration on public-sector infrastructure projects in the United States. The role involves managing project documentation, aiding contract administration, and coordinating with construction teams. Qualified candidates should have a Bachelor's degree in Civil Engineering or related field and two years of relevant experience. The position offers benefits like medical, dental, and retirement plans, with salary depending on experience and credentials.

Qualifications

• Bachelor’s degree in Civil Engineering, Construction Management, Architecture or related field with two years of relevant experience.
• NICET Level II with four years of experience supporting construction administration on transportation, building or rail projects.

Responsibilities

• Review and reconcile daily inspection reports and documentation.
• Coordinate project activities with engineers, inspectors, contractors and agencies.
• Assist with verification and tracking of pay item quantities.

Skills

Project documentation management

Contract administration

Compliance tracking

Site coordination

Education

Bachelor's degree in Civil Engineering, Construction Management, Architecture

NICET Level II

Tools

AASHTOWare

COMPASS

ProjectWise

SharePoint

Job description

Overview

M&J Engineering, D.P.C. is a quality provider of multi-discipline consulting services with over 300 employees. Since its inception in 2004, M&J has grown into a diversified provider of engineering, construction management, construction inspection, technology, and environmental services to a broad range of clients, including federal, state and city/local agencies, private owners, architects, engineers and contractors.

M&J Engineering is a leader in construction management and inspection, ITS, mechanical, electrical, wastewater, water supply, tunnel airport, port, marine/coastal, environmental engineering, and design‑build services for both new infrastructure projects and renovations.

M&J bases its employment and personnel decisions on the principles of Equal Employment Opportunity, with the intent to further the Company’s affirmative action commitments. M&J does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, pregnancy, gender identity or expression, age, disability, genetic information, marital status, citizenship status, employment status, veteran or military status, or any other category protected by law. Our company vigorously pursues opportunities to recruit and develop job candidates who have the desire and potential for becoming qualified employees through our affirmative action plan.

M&J Engineering is seeking Office Engineers to support construction administration on public‑sector infrastructure projects. This role is responsible for managing project documentation, supporting contract administration and payment verification, and coordinating with the construction team, inspectors, contractors and client agencies using established digital document control systems.

Positions available in Lower Hudson Valley, Capital District (Albany), and Syracuse Division (west side).

Responsibilities

Documentation & Contract Administration

• Review and reconcile daily inspection reports, field computations, and supporting documentation.
• Receive, log, process, and archive project records, including submittals, RFIs, correspondence, shop drawings, construction orders, and estimates, in accordance with project procedures.
• Maintain project files and correspondence using agency‑approved systems (AASHTOWare, COMPASS, ProjectWise, SharePoint).
• Track contractor compliance documentation, including insurance, subcontractor approvals, labor/wage reports and safety certifications.
• Log and monitor material certifications, testing requirements and acceptance documentation.

Financial, Quantity & Project Support

• Assist with verification and tracking of pay item quantities and support preparation of progress payment estimates.
• Draft, log and track change orders, ensuring proper approvals and payment documentation.
• Maintain and update as‑built drawings as construction progresses.
• Prepare meeting agendas and minutes, track action items and assist with monthly reports and project closeout documentation.

Coordination & Field Support

• Coordinate with the resident engineer, inspectors, contractors and agency representatives to support project activities.
• Conduct site visits as needed to verify quantities, observe work progress and resolve documentation discrepancies.

Qualifications

• Bachelor’s degree in Civil Engineering, Construction Management, Architecture or related field with two (2) years of relevant experience.
• NICET Level II with four (4) years of experience supporting construction administration on transportation, building or rail projects.

Benefits

M&J is a leader in providing quality engineering consulting services to a diverse and exciting client base. We attract experienced professionals who understand proactive client service, safety, risk management and loss prevention practices, quality control, teamwork and the development of younger staff. We seek employees who enjoy their work, desire continuous improvement and want to contribute to the vision and growth of a quality, employee‑owned, professional firm. To all full‑time employees we provide a comprehensive package of benefits, including medical, dental and eye insurance, 401(k) retirement plan, life insurance and more. Salary will depend on experience and credentials.