Field & Documentation Engineer for Civil Projects

M&J Engineering; New York (NY); On-site; Full time

Benefits offered by this job

Medical insurance

401(k) retirement plan

Dental and eye insurance

Life insurance

Job summary

A leading engineering consulting firm in New York seeks a Project Support Engineer to manage documentation and compliance for construction projects. The ideal candidate will have a Bachelor’s degree in Civil Engineering or a related field, or NICET Level II certification with extensive construction administration experience. This role involves collaboration with various stakeholders, processing project records, and ensuring compliance with project procedures. M&J Engineering offers competitive benefits, including medical insurance and a retirement plan.

Qualifications

• Bachelor’s degree with 2 years experience in civil engineering or construction management.
• NICET Level II with 4 years experience in construction administration.

Responsibilities

• Review daily inspection reports and supporting documentation.
• Track contractor compliance documentation.
• Coordinate with engineers and agency representatives to support projects.
• Prepare meeting agendas and assist with project closeout documentation.

Skills

Civil Engineering

Construction Management

Documentation Skills

Project Coordination

Education

Bachelor’s degree in Civil Engineering, Construction Management, Architecture, or related field

NICET Level II

Tools

AASHTOWare

COMPASS

ProjectWise

SharePoint

Job description

M&J Engineering, D.P.C. is a quality provider of multi-discipline consulting services with over 300 employees. Since its inception in 2004, M&J has grown into diversified provider of engineering, construction management, construction inspection, technology, and environmental services to a broad range of clients, including federal, state and city/local agencies, private owners, architects, engineers and contractors.

M&J Engineering is a leader in construction management and inspection, ITS, mechanical, electrical, wastewater, water supply, tunnel airport, port, marine/coastal, environmental engineering, and design-build services for both new infrastructure projects and renovations.

M&J bases its employment and personnel decisions on the principles of Equal Employment Opportunity, with the intent to further the Company’s Affirmative Action commitment. M&J does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, pregnancy, gender identity or expression, age, disability, genetic information, marital status, citizenship status, employment status, veteran or military status, or any other category protected by law. Our Company vigorously pursues opportunities to recruit and develop job candidates who have the desire and potential for becoming qualified employees through our Affirmative Action Plan.

M&J Engineering is seeking Office Engineers to support construction administration on public-sector infrastructure projects. This role is responsible for managing project documentation, supporting contract administration and payment verification, and coordinating with the construction team, inspectors, contractors, and client agencies using established digital document control systems.

Positions available in Lower Hudson Valley, Capital District (Albany), and Syracuse Division (west side)

Responsibilities

Documentation & Contract Administration

• Review and reconcile daily inspection reports, field computations, and supporting documentation.
• Receive, log, process, and archive project records, including submittals, RFIs, correspondence, shop drawings, construction orders, and estimates, in accordance with project procedures.
• Maintain project files and correspondence using agency-approved systems (AASHTOWare, COMPASS, ProjectWise, SharePoint).
• Track contractor compliance documentation, including insurance, subcontractor approvals, labor/wage reports, and safety certifications.
• Log and monitor material certifications, testing requirements, and acceptance documentation.
  
  

Financial, Quantity & Project Support

• Assist with verification and tracking of pay item quantities and support preparation of progress payment estimates.
• Draft, log, and track Change Orders, ensuring proper approvals and payment documentation.
• Maintain and update as-built drawings as construction progresses.
• Prepare meeting agendas and minutes, track action items, and assist with monthly reports and project closeout documentation.
  
  

Coordination & Field Support

• Coordinate with the Resident Engineer, inspectors, contractors, and agency representatives to support project activities.
• Conduct site visits as needed to verify quantities, observe work progress, and resolve documentation discrepancies.
  
  

Qualifications

• Bachelor’s degree in Civil Engineering, Construction Management, Architecture, or related field with two (2) years of relevant experience
  
  

OR

• NICET Level II with four (4) years of experience supporting construction administration on transportation, building, or rail projects
  
  

Benefits

M&J is a leader in providing quality engineering consulting services to a diverse and exciting client base. We attract experienced professionals who understand proactive client service, safety, risk management and loss prevention practices, quality control, teamwork, and the development of younger staff. We seek employees who enjoy their work, desire continuous improvement, and want to contribute to the vision and growth of a quality, employee-owned, professional firm. To all full-time employees we provide a comprehensive package of benefits, including medical, dental and eye insurance, 401(k) retirement plan, life insurance, etc. Salary will depend on experience and credentials.