Office Engineer

Saylor Consulting Group; San Francisco (CA); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

401(k)

Medical Insurance

Dental Insurance

Job summary

Saylor Consulting Group seeks a Lead Office Engineer to support SFPUC’s Moccasin Dam long-term improvements. The role is in-person on the Moccasin project site in California, coordinating submittals, RFIs, and contract documents across CM/GC teams through late 2032.

The candidate will manage document control, schedules, and coordination with engineers, field staff, and environmental compliance, ensuring timely submissions and accurate records throughout construction.

Qualifications

• At least 5 years of construction management experience on heavy civil public utilities.
• Experience as Office Engineer on a completed heavy civil infrastructure project (dam/reservoir/spillway) with >$15M value in last 10 years.
• Bachelor's degree in Civil/Mechanical Engineering, or Construction Management from an accredited institution.
• Experience administering submittals and RFIs.
• Experience on CM/GC delivery projects.
• Current OSHA 10-hour safety training certificate.
• Familiarity with SFPUC procedures.
• At least 2 years using CM software (CMIS, Procore, e-Builder, Unifier) within last 5 years.
• Experience tracking and auditing contractor as-built drawings monthly.
• CA EIT or CAC/CMIT certification.
• Valid driver’s license in any U.S. state.
• Ability to obtain Cal/OSHA 10 within 30 days of notice to proceed.
• Strong ability to read and interpret plans and specifications.
• Organized, detail-oriented, and able to manage high document volumes and deadlines.
• Strong written and verbal communication skills.

Responsibilities

• Lead the submittal management: log, review for completeness, route to reviewers, return within contractual timeframes.
• Coordinate RFIs: verify format, coordinate with Project Engineer and design team, track responses.
• Coordinate RFS with Project Engineer and Client/Operations Representative; prepare detailed responses.
• Maintain controlled set of drawings and specifications; annotate approved changes.
• Audit monthly as-built drawings and track deficiencies for correction.
• Use CMIS for document control and records management.
• Prepare agendas and minutes for weekly progress meetings and Pre-Construction Conference; track action items.
• Support change management and update change order logs through certification.
• Verify contractor payments and assemble supporting SFPUC documentation.
• Contribute to monthly/quarterly progress reports and track schedule performance.
• Coordinate shutdowns, testing, startup documentation with SFPUC Operations.
• Coordinate with Environmental Inspector on environmental submittals.
• Support CM/GC pre-construction activities including constructability reviews.
• Oversee Assistant Office Engineer and coordinate with Administrative Document Control Specialist.
• Support project closeout: final as-built drawings, warranties, turnover docs, and archiving.

Skills

Communication skills

Reading plans & specs

Detail-oriented

Document management

Team coordination

Education

Bachelor's degree in Civil/Mechanical Eng or Construction Management

EIT / CAC / CMIT certification

Tools

CMIS

Procore

e-Builder

Unifier

Job description

Saylor Consulting Group is seeking a full-time Lead Office Engineer to support our client, the San Francisco Public Utilities Commission (SFPUC). The role provides office engineering and construction management services for the Moccasin Dam and Reservoir Long-Term Improvements Project, as part of an anticipated multi-year construction management contract. Work must be done in person. Under the contract, all services are performed onsite, full-time, at the project site in Moccasin, California (Tuolumne County), and remote work is allowed only at the SFPUC Regional Construction Manager's discretion.

The Lead Office Engineer will support construction management of a major water infrastructure project within the SFPUC's Hetchy Capital Improvement Program. The project will increase spillway capacity at Moccasin Dam, an earth and rockfill dam built in 1930. Planned work includes:

• access improvements and utility relocation
• heavy excavation and blasting
• retaining walls
• a new concrete spillway with underdrain systems
• a single-span concrete bridge over the spillway
• a temporary bypass of the Grizzly Gulch Canal

The project uses the Construction Manager/General Contractor (CM/GC) delivery method. Pre-construction runs through 2028, and construction is expected from late 2028 through 2032.

Working under the SFPUC Regional Construction Manager and the Resident Engineer, the Lead Office Engineer will manage the flow of contract documentation between the contractor, the SFPUC construction management team, design engineers, operations staff, and environmental compliance staff. The role is central to keeping submittals, RFIs, contract documents, and record drawings accurate and processed on time over the life of the project. All work follows the HCIP Construction Management Plan and SFPUC CM procedures.

Daily Duties

• Lead the submittal management process: log submittals, review them for completeness and conformance with the contract documents, route them to the designated reviewers, and return them to the contractor within contractual timeframes.
• Manage contractor Requests for Information (RFIs): verify proper format, coordinate review with the Project Engineer and design team, and track responses to timely resolution.
• Coordinate review of contractor Requests for Substitution (RFS) with the Project Engineer and Client/Operations Representative, and prepare responses with thorough supporting documentation.
• Maintain the controlled set of contract drawings and specifications, and annotate all approved changes to the contract documents as they occur.
• Audit the contractor's as-built "red-line" record drawings every month and track deficiencies to correction.
• Use the Construction Management Information System (CMIS) to carry out document control and records management for all documentation received or generated during construction.
• Prepare agendas and meeting minutes for weekly construction progress meetings and the Pre-Construction Conference, and maintain action item logs and follow-up on open items.
• Support the Field Contract Administrator with change management by keeping change documentation current and supporting the change order log, from change order initiation through certification.
• Help verify contractor monthly applications for payment and assemble supporting documentation for SFPUC review.
• Contribute to monthly and quarterly progress and status reports, including tracking of contractor performance against the approved baseline schedule.
• Coordinate with SFPUC Operations staff and the Client/Operations Representative on system shutdowns, testing, and startup/commissioning documentation.
• Coordinate with the Lead Environmental Inspector to make sure environmental submittals and compliance documentation are tracked and routed correctly.
• Support CM/GC pre-construction activities, including document tracking for constructability reviews and trade package development.
• Direct and review the work of the Assistant Office Engineer and coordinate with the Administrative Document Control Specialist on document and records management.
• Support project closeout: track final as-built drawings, spare parts, warranties, and turnover documentation, help prepare the Project History and Lessons Learned Report, and transfer project files for archiving.
• Uphold the Project CM Safety Plan, Project Labor Agreement requirements, and site security procedures in all office and field activities.

Minimum Qualifications

• At least 5 years of experience in construction management of heavy civil construction projects for a public utility.
• Experience as the Office Engineer on at least one completed, verifiable heavy civil infrastructure project of similar type and scope (e.g., dams, reservoirs, spillways, or other water infrastructure). The project must have had a construction value over $15 million and been completed within the past 10 years.
• Bachelor's degree in Civil Engineering, Mechanical Engineering, or Construction Management from an accredited institution.
• Demonstrated experience administering construction contract submittals and RFIs.
• Experience on projects using alternative delivery methods, especially Construction Manager/General Contractor (CM/GC).
• Current OSHA 10-hour safety training certificate.
• Familiarity with SFPUC or other public agency construction management procedures.
• At least 2 years of experience using construction management software (e.g., CMIS, Procore, e-Builder, Unifier, or similar) within the last 5 years.
• Experience tracking and auditing contractor as-built drawings on a routine monthly basis.
• Registration as an Engineer-in-Training (EIT) in California, or certification as a Certified Associate Constructor (CAC) or Construction Manager-in-Training (CMIT).
• Valid driver's license issued by any U.S. state.
• Ability to obtain Cal/OSHA 10-hour safety training certification within 30 days of contract Notice to Proceed, if not already held.
• Strong ability to read and interpret plans and specifications.
• Organized, detail-oriented, and able to manage high document volumes and multiple deadlines at once.
• Strong written and verbal communication skills, and comfortable working with owner representatives, contractors, design engineers, and operations staff.

Featured Benefits

401(k), Medical Insurance, Dental Insurance, 100% employer paid premiums

Saylor Consulting Group (SCG) is a great place to work where your opinion matters, where you can grow with a supportive staff and make a difference in our project outcomes. We are proud to be an advisor on some of the largest, most technically complex projects in the nation. Our business is thriving and we offer unlimited opportunities for growth and career advancement. Additionally, we offer a competitive rate, flexibility, and an environment that recognizes and rewards hard work, with unlimited opportunities for professional development and advancement. Salary is commensurate to education and experience and we offer a competitive full benefits package to full-time employees.

We seek like-minded professionals who have a passion for estimating, drive to achieve results, creative problem-solving ability, and a dedication to client service and relationship management. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. Come join us and partner with our world-class team and do your best work.

Saylor Consulting Group is an equal opportunity employer and makes hiring decisions solely on the basis of merit.