Office Engineer

ASLPM; San Francisco (CA); On-site; USD 48,000 - 62,000; Full time

Job summary

ASLPM’s Office Engineer role in the Airport Tenant Improvement Program is based in San Francisco, CA. You will manage documentation, RFIs/submittals, and change orders, supporting a high-security aviation project.

Ideal candidates will have 3–5 years in office engineering or project coordination within commercial or infrastructure construction, a CM/engineering degree or equivalent, and proficiency with Procore, Prolog, or e-Builder. Strong organization and communication are essential.

Qualifications

• Experience in Office Engineer or project coordination on construction sites.
• Proficient with RFIs, submittals, and contract administration.
• Experience in airport/construction environment is valued.

Responsibilities

• Documentation control: own and organize all project files.
• Manage RFIs and Submittals workflow and distribution.
• Log, track, and process Change Orders (PCOs/CCOs).
• Review monthly contractor pay applications with proper backups.
• Coordinate meetings and distribute minutes; track action items.
• Coordinate closeout documentation: warranties, O&M manuals, as-builts.
• Liaise with security, operations, and regulators to minimize disruption.

Skills

MS Office

Excel

Project coordination

Education

Bachelor's degree in Construction Management or Engineering

Tools

Procore

Prolog

e-Builder

Job description

Office Engineer, Airport Tenant Improvement Program

Location: San Francisco, CA

Industry: Aviation and Construction

Area of Specialty: Project Administration and Support / Airport Construction

Are you a highly organized and driven construction professional ready to take on a critical support role in a dynamic, high-security environment? Join our team and play an integral part in managing complex Tenant Improvement (TI) construction projects across a major international airport's operational facilities. This is a fast-paced role perfect for someone who thrives on process management, meticulous documentation, and coordinating diverse project stakeholders.

What You'll Do

• Documentation Control: Own the creation, maintenance, and organization of all project files—both electronic and hard-copy. Ensure complete and accessible records for contracts, drawings, specifications, and critical correspondence.
• Process Management: Lead the workflow for Requests for Information (RFIs) and Submittals, ensuring timely tracking, distribution, and review cycles between the contractor, design team, and program stakeholders.
• Change Management Support: Assist the Project Manager by logging, tracking, and processing all aspects of potential and executed Change Orders (PCOs/CCOs).
• Financial Administration: Review and process monthly contractor pay applications for accuracy and compliance with contract terms, ensuring proper backup documentation is provided.
• Coordination & Communication: Serve as the central hub for project communication. Schedule meetings, prepare agendas, distribute detailed meeting minutes, and actively track outstanding action items across all project participants.
• Closeout & Compliance: Coordinate the final project closeout phase, collecting essential documentation like warranties, O&M manuals, and as-builts.
• Liaison: Coordinate site access, logistics, inspections, and permitting with operational teams, security, and various regulatory agencies to minimize disruption to the active airport environment.

What You'll Bring

• Experience: 3-5 years of experience in an Office Engineer, Project Coordinator, Project Engineer, or similar administrative/technical role, preferably on commercial or infrastructure construction projects.
• Education: A Bachelor's degree in Construction Management, Engineering, or a related field, or equivalent, proven professional experience.
• Technical Proficiency: Expert knowledge of the Microsoft Office Suite (especially Excel) and proficiency with modern Construction Management Software (e.g., Procore, Prolog, e-Builder).
• Construction Acumen: A solid understanding of construction processes, terminology, documentation (RFIs, Submittals), and contract administration. Experience in an operational, high-security, or airport environment is highly valued.
• Soft Skills: Exceptional organizational skills, meticulous attention to detail, and a proven ability to manage multiple priorities simultaneously. Must have excellent professional communication skills (written and verbal).
• Security Requirement: The ability to pass a stringent background check and obtain necessary airport security clearance.

Ready to help shape the future of a world-class travel hub?