Office Engineer

Luster National; California; On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Unlimited flexible time off

Paid holidays

Paid parental leave

Health, dental, and vision insurance

401(k) plan

Career development program

Wellness stipend

Cell phone reimbursement

Meal planning support

Employee discounts

Job summary

Luster National is seeking Office Engineers at multiple experience levels to support large, complex heavy civil infrastructure programs across highways, bridges, transit, and water projects in California. You will manage submittals, RFIs, pay applications, and change documentation, maintain records for audit and payment decisions, and coordinate with contractors and agency staff to keep processes moving.

Candidates should have a civil engineering or related degree and 5+ years of office

Qualifications

• Bachelor’s degree in civil engineering, construction engineering, construction management, or engineering technology, or equivalent combination of education and experience.
• 5+ years of office engineering experience for large ($>500M), complex, heavy-civil infrastructure projects.
• Experience administering submittal, RFI, and construction correspondence logs on an active construction program.
• Working knowledge of contract documents, technical specifications, and construction drawings, and of how pay applications and change orders are documented against them.
• Experience with industry standard document management and project / construction management software (e.g., Procore, e-Builder, Primavera P6, Unifier, Kahua, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, PowerPoint, etc.).

Responsibilities

• May administer the program’s submittal and RFI process, logging, distributing, and tracking each item through technical review to a documented response within the contractual review period.
• Maintain the construction record set, including contract documents, plans, specifications, addenda, and as-built markups, so the current approved version is the one in use.
• Review pay applications and progress payment requests against verified quantities, the approved schedule of values, and contract terms, and route them for approval.
• Compile and track change order documentation, including entitlement records, independent estimate backup, and negotiation history, so the program’s position is documented before anything is executed.
• Monitor contract compliance items, including insurance certificates, bonds, certified payroll, DBE participation, and permit conditions, and elevate lapses before they affect payment.
• Coordinate document flow across active work areas and the contract packages they support.
• Reconcile field records, daily reports, and quantity documentation against contractor submissions so program records support payment decisions and claim review.
• Coordinate with contractors, designers, and agency staff to keep responses moving, and document review cycle delays and their cause when they occur.
• Prepare program progress reports, log summaries, and meeting minutes, and track open action items to closure.
• Organize the project’s document control structure, including naming conventions, version control, and retention, so the record survives audit, claim review, and funding review.
• Support schedule updates by reconciling schedule submissions against program records of submittals, RFIs, and change activity.

Skills

Communication skills

Organizational skills

Team collaboration

Problem solving

Attention to detail

Education

Bachelor's degree in civil engineering

Engineering-related degree or equivalent experience

Tools

Procore

e-Builder

Primavera P6

Unifier

Kahua

Microsoft Office Suite

Job description

About The Positions

We’re seeking Office Engineers of various skill levels to support large, complex heavy civil infrastructure programs, including highways, roads, bridges, transit (bus and rail), aviation (international airports), and water/wastewater projects delivered through both traditional and alternative delivery methods. These positions run the construction office: submittals, RFIs, contract records, pay applications, and change documentation. You’ll keep that record complete and current so decisions on payment, time, and entitlement hold up months later under audit or claim review.

This post is for future roles and not for a specific opportunity that is available right now. We accept applications and conduct interviews in advance of upcoming hiring needs. When a candidate is selected, their profile is activated in our talent pool for this specialty area. We notify our talent pool candidates first whenever we have a project need.

Responsibilities

• May administer the program’s submittal and RFI process, logging, distributing, and tracking each item through technical review to a documented response within the contractual review period.
• Maintain the construction record set, including contract documents, plans, specifications, addenda, and as-built markups, so the current approved version is the one in use.
• Review pay applications and progress payment requests against verified quantities, the approved schedule of values, and contract terms, and route them for approval.
• Compile and track change order documentation, including entitlement records, independent estimate backup, and negotiation history, so the program’s position is documented before anything is executed.
• Monitor contract compliance items, including insurance certificates, bonds, certified payroll, DBE participation, and permit conditions, and elevate lapses before they affect payment.
• Coordinate document flow across active work areas and the contract packages they support.
• Reconcile field records, daily reports, and quantity documentation against contractor submissions so program records support payment decisions and claim review.
• Coordinate with contractors, designers, and agency staff to keep responses moving, and document review cycle delays and their cause when they occur.
• Prepare program progress reports, log summaries, and meeting minutes, and track open action items to closure.
• Organize the project’s document control structure, including naming conventions, version control, and retention, so the record survives audit, claim review, and funding review.
• Support schedule updates by reconciling schedule submissions against program records of submittals, RFIs, and change activity.

Attributes

• Excellent written and verbal communication and interpersonal skills.
• Excellent multi-tasking and organizational skills.
• Collaborative mindset that fosters teamwork, trust, and positive relationships.
• Natural curiosity, problem-solving abilities, and a commitment to continuous improvement.

Minimum Qualifications

• Bachelor’s degree in civil engineering, construction engineering, construction management, or engineering technology, or related field, or equivalent combination of education and experience.
• 5+ years of office engineering experience for large ($>500M), complex, heavy-civil infrastructure projects.
• Experience administering submittal, RFI, and construction correspondence logs on an active construction program.
• Working knowledge of contract documents, technical specifications, and construction drawings, and of how pay applications and change orders are documented against them.
• Experience with industry standard document management and project / construction management software (e.g., Procore, e-Builder, Primavera P6, Unifier, Kahua, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, PowerPoint, etc.).

Preferred Qualifications

• Master’s degree in civil engineering, construction engineering, construction management, or engineering technology.
• Active professional certifications such as CCM (CMAA), PMP (PMI), and/or CDT (CSI).
• Experience running the owner’s construction office records on a package exceeding $100M in construction value.
• Experience administering pay applications and progress payments on a program valued at $1B+.
• Experience assembling change order and claim documentation that was later relied on in negotiation, dispute review board, or audit.
• Understanding of public agency procedures and contract compliance requirements (e.g., FTA, FAA, state DOT, etc.).
• Experience with industry standard labor compliance and document collaboration software (e.g., LCPtracker, B2GNow, Bluebeam Revu, SharePoint, etc.).
• Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

Compensation Details

Expected Salary: $90k-$150k/year ($43-$72/hour). Luster provides the salary range that the company in good faith believes it might offer for this position based on the successful candidate’s level and years of experience, knowledge, skills, abilities, education, certifications, licenses, geographic location, etc. Luster reserves the right to ultimately pay more or less than the posted range depending on circumstances not related to any status protected by local, state, and/or federal law.

Benefits

• Unlimited flexible time off
• Paid holidays
• Paid parental leave
• Health, dental, and vision insurance
• Flexible spending accounts (healthcare and dependent or elder care)
• Long-term disability insurance
• Short-term disability insurance
• Life insurance and accidental death and dismemberment
• 401(k) plan with guaranteed employer contribution
• Formal career planning and development program
• $2,500 annually toward professional development
• Wellness program with monthly wellness stipend
• Company cell phone or cell phone plan reimbursement
• Free personalized meal planning and nutrition support with a registered dietitian
• Free personal financial planning services
• Employee assistance program
• Employee discounts
• Employee referral bonus

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Luster does not accept unsolicited resumes from any third-party. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.