Office Engineer

Quest Oracle Community; California (MD); Hybrid; USD 90,000 - 150,000; Full time

Benefits offered by this job

Unlimited time off

Paid holidays

Paid parental leave

Health insurance

401(k) plan with employer contribution

Career development program

Professional development stipend

Wellness program with stipend

Cell phone reimbursement

Discounts

Job summary

Luster is seeking Office Engineers to support large heavy civil programs across highways, bridges, transit, and water projects. The roles focus on submittals, RFIs, contract records, pay applications, and change documentation to keep records current for payments and audits.

These positions are for future needs; candidates are entered into a talent pool and notified when opportunities arise. Collaboration with contractors, designers, and agency staff is essential.

Qualifications

• Bachelor's degree in civil engineering, construction engineering, construction management, or related field, or equivalent education/experience.
• 5+ years of office engineering experience on large, complex heavy-civil projects.
• Experience administering submittal, RFI, and construction correspondence logs on an active program.
• Working knowledge of contract documents, specs, drawings, and pay apps / change orders.

Responsibilities

• May administer submittal and RFI process, logging, distributing, and tracking responses.
• Maintain construction record set with contracts, plans, specs, addenda, and as-built markups.
• Review pay apps against verified quantities and schedule of values for approval.
• Compile and track change order documentation and negotiation history.
• Monitor insurance certificates, bonds, payroll, DBE participation, and permits compliance.
• Coordinate document flow across active work areas and contract packages.
• Reconcile field records and contractor submissions to support payments and audits.
• Prepare progress reports, log summaries, and meeting minutes.

Skills

Submittal management

RFI management

Documentation control

Contract records

Pay applications

Negotiation

Attention to detail

Team collaboration

Education

Bachelor's degree in civil engineering/related field

Tools

Procore

e-Builder

Primavera P6

Unifier

Kahua

Microsoft Office 365

Job description

California, USA

Position Title: Office Engineer

About the Positions

We're seeking Office Engineers of various skill levels to support large, complex heavy civil infrastructure programs, including highways, roads, bridges, transit (bus and rail), aviation (international airports), and water/wastewater projects delivered through both traditional and alternative delivery methods. These positions run the construction office: submittals, RFIs, contract records, pay applications, and change documentation. You'll keep that record complete and current so decisions on payment, time, and entitlement hold up months later under audit or claim review.

This post is for future roles and not for a specific opportunity that is available right now. We accept applications and conduct interviews in advance of upcoming hiring needs. When a candidate is selected, their profile is activated in our talent pool for this specialty area. We notify our talent pool candidates first whenever we have a project need.

Responsibilities

may include, but are not limited to, the following:

Note: We are seeking candidates of various skill levels, and the following responsibilities represent the core of these roles. Scope and complexity increase with experience level.

• May administer the programs submittal and RFI process, logging, distributing, and tracking each item through technical review to a documented response within the contractual review period.
• Maintain the construction record set, including contract documents, plans, specifications, addenda, and as-built markups, so the current approved version is the one in use.
• Review pay applications and progress payment requests against verified quantities, the approved schedule of values, and contract terms, and route them for approval.
• Compile and track change order documentation, including entitlement records, independent estimate backup, and negotiation history, so the programs position is documented before anything is executed.
• Monitor contract compliance items, including insurance certificates, bonds, certified payroll, DBE participation, and permit conditions, and elevate lapses before they affect payment.
• Coordinate document flow across active work areas and the contract packages they support.
• Reconcile field records, daily reports, and quantity documentation against contractor submissions so program records support payment decisions and claim review.
• Coordinate with contractors, designers, and agency staff to keep responses moving, and document review cycle delays and their cause when they occur.
• Prepare program progress reports, log summaries, and meeting minutes, and track open action items to closure.
• Organize the projects document control structure, including naming conventions, version control, and retention, so the record survives audit, claim review, and funding review.
• Support schedule updates by reconciling schedule submissions against program records of submittals, RFIs, and change activity.

Attributes

• Excellent written and verbal communication and interpersonal skills.
• Excellent multi-tasking and organizational skills.
• Collaborative mindset that fosters teamwork, trust, and positive relationships.
• Natural curiosity, problem-solving abilities, and a commitment to continuous improvement.

Minimum Qualifications

• Bachelors degree in civil engineering, construction engineering, construction management, or engineering technology, or related field, or equivalent combination of education and experience.
• 5+ years of office engineering experience for large (>$500M), complex, heavy-civil infrastructure projects.
• Experience administering submittal, RFI, and construction correspondence logs on an active construction program.
• Working knowledge of contract documents, technical specifications, and construction drawings, and of how pay applications and change orders are documented against them.
• Experience with industry standard document management and project / construction management software (e.g., Procore, e-Builder, Primavera P6, Unifier, Kahua, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, PowerPoint, etc.).

Preferred Qualifications

• Masters degree in civil engineering, construction engineering, construction management, or engineering technology.
• Active professional certifications such as CCM (CMAA), PMP (PMI), and/or CDT (CSI).
• Experience running the owners construction office records on a package exceeding $100M in construction value.
• Experience administering pay applications and progress payments on a program valued at $1B+.
• Experience assembling change order and claim documentation that was later relied on in negotiation, dispute review board, or audit.
• Understanding of public agency procedures and contract compliance requirements (e.g., FTA, FAA, state DOT, etc.).
• Experience with industry standard labor compliance and document collaboration software (e.g., LCPtracker, B2GNow, Bluebeam Revu, SharePoint, etc.).
• Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

Compensation Details

Expected Salary: $90k-$150k/year ($43-$72/hour). Luster provides the salary range that the company in good faith believes it might offer for this position based on the successful candidates level and years of experience, knowledge, skills, abilities, education, certifications, licenses, geographic location, etc. Luster reserves the right to ultimately pay more or less than the posted range depending on circumstances not related to any status protected by local, state, and/or federal law.

Just LOOK at the Benefits We Offer!

• Unlimited flexible time off
• Paid holidays
• Paid parental leave
• Health, dental, and vision insurance
• Flexible spending accounts (healthcare and dependent or elder care)
• Long-term disability insurance
• Short-term disability insurance
• Life insurance and accidental death and dismemberment
• 401(k) plan with guaranteed employer contribution
• Formal career planning and development program
• $2,500 annually toward professional development
• Wellness program with monthly wellness stipend
• Company cell phone or cell phone plan reimbursement
• Free personalized meal planning and nutrition support with a registered dietitian
• Free personal financial planning services
• Employee assistance program
• Employee discounts
• Employee referral bonus

Specific plan details and coverage for each benefit noted above will be provided upon offer.

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Please email [e-mail] for accommodations necessary to complete the application process.

Equal Opportunity Employer, including disability/protected veterans

PI287198059