Office Coordinator / Transaction Coordinator - NetWorth Realty

Networthrealtyusa; Land O' Lakes (FL); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an Office Coordinator/Transaction Coordinator to enhance their operational efficiency. In this dynamic role, you will be the backbone of the office, ensuring smooth transactions and effective communication among team members and clients. Your organizational prowess will help maintain order in a fast-paced environment, while your customer service skills will shine as you interact with clients and vendors. Join a supportive team that values your contributions and offers opportunities for professional growth, all while enjoying competitive pay and comprehensive benefits.

Benefits

Full health insurance

Dental insurance

Vision insurance

Paid time off

401(K)

Employee assistance programs

Qualifications

• 2+ years of office admin or real estate experience preferred.
• Exceptional organizational skills with attention to detail.

Responsibilities

• Manage office supplies, answer calls, and perform clerical duties.
• Coordinate real estate transactions and manage the contract-to-close process.

Skills

Verbal and written communication

Organizational skills

Multitasking

Customer service

Microsoft Office proficiency

Fluency in English

Education

Some college or equivalent experience

Tools

Microsoft Excel

Expensify

Ramp

Job description

NetWorth Realty of North Tampa is seeking an Office Coordinator/Transaction Coordinator!

Are you the glue that holds everything together? The person who magically knows where every file, form, and missing pen is? Can you juggle chaos, keep things organized, and still answer the phone with a cheerful “Hello!”? In this role, you’ll handle everything from real estate transactions to office admin wizardry, ensuring the team runs like a well-oiled machine. If you’re tech-savvy, detail-oriented, and can put out (figurative) fires while keeping your cool, this job is for you!

What You’ll Be Doing (Besides Being Awesome):

• Administrative Mastery:

  • Answer incoming calls with a courteous and friendly demeanor.
  • Maintain and organize office supplies, including ordering inventory and coordinating office equipment maintenance.
  • Sort and distribute incoming mail and process outgoing mail.
  • Perform clerical duties such as data entry, document filing, and preparing letters, memos, forms, and reports.
  • Manage office calendar, scheduling appointments and meetings for the manager and associates.
  • Manage calendars for important deadlines, such as inspection periods, earnest money due dates, and closing schedules.

• Transaction Coordination:

  • Manage the contract-to-close process, ensuring deadlines are met.
  • Serve as the main point of communication between the office, corporate, agents, lenders, and escrow companies on closings.
  • Gather and organize all necessary documents for property transactions, including funding packets, earnest money deposits, property disclosures, etc.
  • Upload completed property folders to the drive and manage electronic filing systems.

• Financial & Record-Keeping:

  • Deposit checks and track down the origin of incoming wires.
  • Create and maintain databases for various metrics, including team points and profit analysis on sold properties.
  • Record and submit monthly expenses via Expensify and Ramp.
  • Manage and pay office subscriptions, including water delivery, internet, RMLS dues, and more.

• Client, Vendor & Event Coordination (a.k.a. Keeping Things Fun & Functional):

  • Coordinate with utility companies post-closing to ensure accuracy.
  • Order and distribute gifts for the office and clients.
  • Coordinate with professionals such as photographers for property listings.
  • Coordinate events such as dinners, sponsored events, and outings.
  • Plan travel arrangements for manager meetings and office trips.
  • Organize the weekly morning meetings.

What We’re Looking For:

• Excellent verbal and written communication skills—you can write a great email and hold a conversation.
• Exceptional organizational skills with attention to detail (color-coded spreadsheets? Yes, please).
• Ability to multitask and manage time effectively, with a proven ability to meet deadlines.
• Strong interpersonal and customer service skills.
• Proficient in Microsoft Office and other related software (Excel doesn’t scare you, right?).
• Fluent in English (¿Hablas español? Even better!).
• Some college or equivalent experience is required.
• At least two years of office admin or real estate experience preferred.
• Ability to lift 25 lbs (those office supply boxes won’t move themselves).
• Ability to sit at a desk and work on a computer screen for extended periods.
• Must work in-person at the office, Monday–Friday, 8:30 AM – 4:30 PM.

Why Work With Us?

Competitive pay: $20 - $22 hourly, DOE.
Professional growth opportunities (we love helping our team excel and succeed).
Full health, dental, vision, and supplemental insurance offered.
Paid time off and holidays (because you deserve a break).
A fun, supportive team that values your skills and contributions.
401(K) and employee assistance programs offered.

An equal opportunity employer.

Details: Hourly, Non-Exempt, Full-Time, Non-Supervisory.

Location: 16703 Early Riser Ave., Land O'Lakes, Florida 34638

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