OFFICE COORDINATOR - OPTION 2

Illinoiscomptroller; Springfield (IL); On-site; USD 46,000 - 61,000; Full time

Benefits offered by this job

Flexible work schedules

Health insurance

Pension plan

Job summary

Illinois State Police is seeking an Office Coordinator for the Forensic Sciences Command to build and maintain databases, track requests and travel, support outsourcing checks, and coordinate responses to annual reports.

The role requires at least a high school diploma with two years of office experience or equivalent, keyboarding at 30 wpm, and strong communication. The department offers flexible schedules, health and retirement benefits, and union protections.

Qualifications

• Requires knowledge/skill equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience.
• Ability to keyboard accurately at 30 wpm.

Responsibilities

• Performs complex paraprofessional office tasks for the FSC.
• Coordinates requests and compiles responses for the Command.
• Provides specialized office support to FSC Headquarters staff.
• Serves as FSC Automotive Equipment Officer.
• Assists with daily administration of outsourcing Forensic Biology/DNA cases and CheckPoint.

Skills

Typing 30 wpm

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID:50919

Position Title: Office Coordinator, Opt. 2
Closing Date: 09/08/2026
Agency:Illinois State Police
Class Title:OFFICE COORDINATOR - 30025
Skill Option:Keyboarding
Bilingual Option:None
Salary: Anticipated Starting Salary $4,128 Monthly: Full Range $4,128-$5,450 Monthly
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:RC014 Clerical Employees, AFSCME
Merit Comp Code:

• This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home.No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Serves as an Office Coordinator for the Division of Forensic Services, Forensic Sciences Command (FSC); develops and maintains databases to track various FSC activities (e.g., media requests, expungements, etc.); reviews travel requests and maintains travel database; assists the Command’s Administrative Assistant with the daily administration of outsourcing Forensic Biology/DNA cases; assists with the daily administration of CheckPoint; assists with the hiring and interview process; coordinates response to annual reports; compiles responses to organizational dues reimbursement list; documents receipt and distribution of court cards; coordinates print requests for all laboratories statewide; responds to inquiries through written or oral communications, applying general knowledge to agency operations, rules, and regulations; receives and screens incoming telephone calls: delivers incoming mail and prepares outgoing mail; distributes the necessary copies of reports, forms, and correspondence; maintains office equipment and commodities; coordinates and tracks usage, maintenance, transport, and required paperwork; communicates automotive updates to Command personnel; monitors condition and usage of FSC vehicles and makes recommendations for replacement and/or reassignment of vehicles.

About the Agency

The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Performs complex, specialized paraprofessional functions for the Forensic Sciences Command (FSC).
• Coordinates requests and compiles responses for the Command.
• Provides specialized office support to FSC Headquarters staff.
• Serves as the FSC Automotive Equipment Officer.
• Performs other duties as assigned or required included but not limited to the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
• Requires ability to keyboard accurately at 30 wpm.

Preferred Qualifications

• Prefers at least two (2) years of experience in office practices, procedures, and programs including but not limited to responding to public inquiries and/or working with vendors
• Prefers at least two (2) years of experience using Microsoft Office suite programs or similar software for activities including but not limited to tracking and maintaining data; inventorying equipment and commodities; updating manuals and policies; and/or developing graphs.
• Prefers at least two (2) years of experience in composing, editing, compiling, and/or preparing administrative reports and records.
• Prefers at least two (2) years of experience in operating commonly used manual and automated office equipment and performing routine maintenance.
• Prefers at least two years of experience in elementary budgeting and reconciling accounts.

Conditions of Employment

• Successful completion of initial and on-going, random, alcohol and drug screens.
• Successful completion of a background investigation 3. Successful completion of a polygraph examination.
• Ability to maintain credibility in providing courtroom testimony a. Ability to adhere to Illinois State Police’s ethical standards b. Ability to adhere to Illinois State Police’s policies and procedures.
• No felony or misdemeanor convictions.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Benefits Package

The Illinois State Police offers a robust benefit package including:

• Flexible work schedules in many program areas
• Health, life, vision, and dental insurance.
• 12 weeks paid maternity/paternity leave.
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs.
• Employees earn twelve (12) paid sick days annually.
• Ten to twenty-five (10-25) paid vacation days based on years of service.
• Employees earn three (3) paid personal days pro-rated based on start date.
• Thirteen-Fourteen (13-14) paid state holidays annually.

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).