Office Coordinator - In Motion Physical Therapy - Boo Williams

Bon Secours Mercy Health; Hampton (VA); On-site; USD 25,000 - 37,000; Full time

Benefits offered by this job

Competitive pay

Tuition assistance

Paid time off

Professional development

Job summary

Bon Secours Mercy Health is seeking an Office Coordinator for In Motion Physical Therapy at Boo Williams in Virginia. The role blends front-desk duties with medical assistant tasks, coordinating services and supervising office staff to ensure smooth daily operations.

Responsibilities include patient preparation, scheduling, billing support, and adherence to HIPAA. Requires HS diploma, BLS certification, and 1–2 years healthcare/customer service experience; Bachelor's preferred.

Qualifications

• High School Diploma or GED required.
• Bachelor’s degree preferred.
• BLS Basic Life Support – American Heart Association required.
• 1-2 years of healthcare experience preferred.
• 1-2 years of extensive customer service experience preferred.

Responsibilities

• Demonstrates and meets competencies and skills per departmental checklist.
• Coordinate work across office staff; maintain confidentiality and quality standards.
• Maintain EMR knowledge to support practice operations and patient care.
• Work with providers to improve patient experience metrics.
• Coordinate scheduling, pre-registration, and financial clearances; manage charts and authorizations.

Skills

Customer service

Office coordination

Communication skills

HIPAA awareness

Education

High School Diploma or GED

Bachelor’s degree (preferred)

Tools

EMR systems

Job description

Bon Secours As a faith-based and patient-focused organization, Bon Secours exists to enhance the health and well-being of all people in mind, body and spirit through exceptional patient care. Success in this goal requires a culture of compassion, collaboration, excellence and respect. Bon Secours seeks people that are committed to our values of compassion, human dignity, integrity, service and stewardship to create an environment where associates want to work and help communities thrive.

Bon Secours As a faith-based and patient-focused organization, Bon Secours exists to enhance the health and well-being of all people in mind, body and spirit through exceptional patient care. Success in this goal requires a culture of compassion, collaboration, excellence and respect. Bon Secours seeks people that are committed to our values of compassion, human dignity, integrity, service and stewardship to create an environment where associates want to work and help communities thrive.

Office Coordinator – In Motion Physical Therapy - Boo Williams

Job Summary:

The Office Coordinator coordinates services of assigned practice, while working as Medical Assistant or Front Desk position for a designed % of time based on the volume of the practice. Coordinates and monitors the work of all office staff and administrative functions. Monitors clinical and clerical staff compliance with regulatory requirements.

Essential Functions:

• Demonstrates and meets competencies and skills as outlined in the the departmental skills/competency checklist annually.
• Plans, prioritize, and coordinate the work of others; maintain confidentiality of sensitive information; monitor quality control standards; identify problems and recommend solutions and correct errors; communicate effectively verbally and in written form.
• Maintains a current knowledge of all departmental policies, procedures, functions and EMR in order to make appropriate decisions with guidance from the APM for all aspects of the practice
• Works with providers to ensure Press Ganey Patient Experience scores are strong. Responsible for implementing processes at sites when experience scores are not meeting benchmarks.
• Maintains, supports and communicates initiatives such as PCMH, EMMI, Tel-Assurance, Meaningful Use.
• Prepares patient and equipment for exams and procedures, apply/remove dressings, administers treatment under the direction/supervision of the physician. Maintains medical supply inventory, maintains physician’s call schedule, schedules all surgeries and procedures with the OR if applicable. Provides phone triage for scheduling same day appointments.
• Answers phones and directs calls to the appropriate party, collects co-payments and deductibles at time of service. Checks patients in, schedules new patients as well as return visits.
• Responsible for daily posting of all charges, receipts, ensuring all encounter forms are accounted for, obtaining any missing charge information. Accurately posts CPT and ICD-9 codes, pays attention to procedure modifiers, and appropriateness of diagnosis codes. Responsible for balancing receipts and deposits at close of day.
• Verifies insurance coverage and obtaining authorizations, if necessary, from insurance carriers for procedures, test, therapy, etc. Notify physician/assistant when pre-cert problems occur
• Pulls charts for scheduled patients, prepares charts by assuring all required reports, faxes, and notes are present, files charts back. Follow HIPAA guidelines for release of medical records. Thins charts per office schedule following chart retention regulations
• Trains new employees working at site, and well as employees who need re-training.
• Establishes and maintain an effective working relationship with clinical and clerical staff, physicians, administrative staff and patients.

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Education:

High School Diploma or GED (required)

Bachelor’s degree (preferred)

Licensure/Certification:

BLS Basic Life Support – American Heart Association (required)

Experience:

1-2 Years Of Healthcare Experience (preferred)

1-2 years of extensive customer service experience (preferred)

Experience in multiple areas of pre-access (scheduling, pre-registration, financial clearance) preferred.

Range

Minimum: $18.11

Maximum: $27.17

As a Bon Secours Mercy Health associate, you're part of a Mission that matters. We support your well-being—personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What We Offer

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Bon secours Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affiant? If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [e-mail]