Office Coordinator I

Michigan State University; East Lansing (MI); On-site; USD 50,000 - 65,000; Full time

Job summary

Michigan State University is seeking a Clinical Science Area Program Administrator to provide administrative and operational support for the MSU Psychological Clinic, the Clinical Science graduate program, and the Department of Psychology. The role coordinates scheduling, records, billing, supplies, and space management to keep clinic operations running smoothly and professionally.

The position also assists accreditation activities, program scheduling, admissions and recruitment, faculty and

Qualifications

• Knowledge equivalent to first two or three years in college.
• Six months to one year of related administrative or office experience.
• Experience with word processing, spreadsheet, database, calendaring, and communication tools.

Responsibilities

• Coordinate scheduling, records, billing, supplies, and space management for the MSU Psychological Clinic.
• Provide logistical support for accreditation activities, program scheduling, events, admissions, and recruitment.
• Assist with faculty and speaker visits, evaluations, and other administrative needs.
• Support departmental operations and coordinate across multiple stakeholders and priorities.

Skills

Office administration

Scheduling

Records management

Communication

Financial processing

Program support

Proficiency in Microsoft Office/Outook

Qualtrics (administrative software)

Education

Some college coursework

Tools

Microsoft Office/Outlook

Qualtrics

Calendaring/records systems

Job description

Position Summary

The Clinical Science Area Program Administrator provides administrative and operational support for the MSU Psychological Clinic, the Clinical Science graduate program, and the Department of Psychology. The position supports the daily functioning of the clinic by coordinating communication with clients, students, clinicians, and supervisors; assisting with scheduling, records, billing, supplies, and space management; and helping ensure that clinic operations run smoothly and professionally. The position also supports the Clinical Science graduate program through assistance with accreditation-related activities, program scheduling, events, admissions and recruitment, faculty and speaker visits, evaluations, and other ongoing administrative needs. In addition, the position provides limited

departmental support as needed. Across these responsibilities, the role requires strong organization, communication, attention to detail, discretion, and the ability to coordinate effectively across multiple stakeholders and competing priorities.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired in the first two or three years in college, six months to one year of related and progressively more responsible or expansive work experience in office administration, customer service, scheduling, records management, financial processing, and/or program support; experience with word processing, spreadsheet, database, calendaring, and communication tools; or an equivalent combination of education and experience.

Desired Qualifications

Three to five years of related and progressively more responsible or expansive work experience in office administration, customer service, scheduling, records management, financial processing, and/or program support; experience with word processing, spreadsheet, database, calendaring, and communication tools

Experience providing administrative support in a university, healthcare, mental health, or clinical training setting. Strong interpersonal, organizational, and communication skills, with demonstrated ability to manage multiple priorities, maintain confidentiality, and work effectively with students, faculty, staff, clients, and external stakeholders. Experience with scheduling, records management, financial processing, event coordination, and/or program support. Familiarity with university systems, electronic records, Microsoft Office/Outlook, Qualtrics, and/or other administrative software is preferred. Ability to exercise sound judgment, professionalism, attention to detail, and discretion in a busy service-oriented environment.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Cover letter, resume, and list of references

Work Hours

STANDARD 8-5

Description of End Date

This is a limited term position funded for one year from date of hire with possible extension contingent upon funding renewal

Website

psychology.msu.edu

Bidding eligibility ends September 22, 2026, 11:55 PM