Office Coordinator I

MSU - Michigan State University; East Lansing (MI); On-site; USD 42,000 - 60,000; Full time

Job summary

MSU Psychology Department in East Lansing seeks a Clinical Science Area Program Administrator to provide administrative and operational support for the MSU Psychological Clinic, the Clinical Science graduate program, and the Department.

The role coordinates communication with clients, students, clinicians, and supervisors; assists with scheduling, records, billing, supplies, and space management; and helps ensure clinic operations run smoothly and professionally.

Qualifications

• Three to five years of related and progressively more responsible work experience in office administration, customer service, scheduling, records management, financial processing, and/or program support.
• Experience with scheduling, records management, financial processing, event coordination, and/or program support.
• Familiarity with university systems, electronic records, Microsoft Office/Outlook, Qualtrics, and/or other administrative software.

Responsibilities

• Coordinate communication with clients, students, clinicians, and supervisors.
• Assist with scheduling, records, billing, supplies, and space management.
• Support accreditation-related activities, program scheduling, admissions and recruitment, and faculty visits.
• Provide departmental support as needed.

Skills

Office administration

Scheduling

Records management

Communication tools

Education

Some college coursework

Tools

Microsoft Office/Outlook

Qualtrics

Job description

Position Summary

The Clinical Science Area Program Administrator provides administrative and operational support for theMSU Psychological Clinic, the Clinical Science graduate program, and the Department of Psychology.The position supports the daily functioning of the clinic by coordinating communication with clients,students, clinicians, and supervisors; assisting with scheduling, records, billing, supplies, and spacemanagement; and helping ensure that clinic operations run smoothly and professionally. The positionalso supports the Clinical Science graduate program through assistance with accreditation-relatedactivities, program scheduling, events, admissions and recruitment, faculty and speaker visits,evaluations, and other ongoing administrative needs. In addition, the position provides limited
departmental support as needed. Across these responsibilities, the role requires strong organization,communication, attention to detail, discretion, and the ability to coordinate effectively across multiplestakeholders and competing priorities.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired in the first two or three years in college, six months to one year of related and progressively more responsible or expansive work experience in office administration, customer service, scheduling, records management, financial processing, and/or program support; experience with word processing, spreadsheet, database, calendaring, and communication tools; or an equivalent combination of education and experience.

Desired Qualifications

Three to five years of related and progressively more responsible or expansive work experience in office administration, customer service, scheduling, records management, financial processing, and/or program support; experience with word processing, spreadsheet, database, calendaring, and communication tools

Experience providing administrative support in a university, healthcare, mental health, or clinical training setting. Strong interpersonal, organizational, and communication skills, with demonstrated ability to manage multiple priorities, maintain confidentiality, and work effectively with students, faculty, staff, clients, and external stakeholders. Experience with scheduling, records management, financial processing, event coordination, and/or program support. Familiarity with university systems, electronic records, Microsoft Office/Outlook, Qualtrics, and/or other administrative software is preferred. Ability to exercise sound judgment, professionalism, attention to detail, and discretion in a busy service-oriented environment.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Cover letter, resume, and list of references

Work Hours

STANDARD 8-5

Description of End Date

This is a limited term position funded for one year from date of hire with possible extension contingent upon funding renewal

Website

psychology.msu.edu

Bidding eligibility ends September 22, 2026, 11:55 PM