Office Coordinator / HR Adminstrator

Bohemia Interactive Simulations; Pittsburgh (Allegheny County); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company specializing in game-based military simulations seeks an Office Coordinator / HR Administrator for their Pittsburgh location. This role involves supporting office management and HR functions, with opportunities for growth under mentorship. The ideal candidate will be detail-oriented, adaptable, and possess strong communication skills.

Benefits

15 vacation days, increasing to 25 after 5 years

14 paid holidays annually

Comprehensive medical, dental, and vision insurance

Voluntary benefits like pet insurance and legal plans

Discounts on attractions and rentals through TriNet

Qualifications

• Experience with travel arrangements.
• Proficient in Google Suite or MS Office.

Responsibilities

• Serve as the primary contact for office management.
• Assist with recruitment activities and onboarding processes.
• Coordinate internal and external events.

Skills

Multitasking

Travel Arrangements

Adaptability

Reliability

Detail Orientation

Communication

Problem Solving

Tools

Google Suite

MS Office

Job description

About Us

We at Bohemia Interactive Simulations are a well-established company specializing in the development of world-leading, game-based military simulations for major NATO powers and their allies. Our mission is to advance the industry by leveraging the latest technologies and trends, including whole-world simulation, virtual reality, motion tracking, and AI.

Position Overview

We are seeking a dedicated Office Coordinator / HR Administrator to join our HR Operations team. This role primarily focuses on day-to-day office and administrative support, serving as the main point of contact for office-related tasks in our Pittsburgh location. The successful candidate will have opportunities to grow within the HR domain under mentorship from our HR Business Partner - US.

Key Responsibilities

1. Office Coordinator Support:
   • Serve as the primary contact for office management in Pittsburgh and support both Pittsburgh and Orlando offices.
   • Implement and monitor compliance with office use and safety policies.
   • Manage office equipment, repairs, and supplies.
   • Coordinate internal and external events, including weekly lunches and trade shows.
   • Collaborate with Security, IT, and management to improve office procedures.
   • Coordinate with building management and vendors, manage invoices, and oversee office maintenance.
   • Support visitor logistics and handle incoming calls for both locations.
   • Assist with employee celebration messages and organize employee events.
   • Support travel planning using Concur and manage related expenses.
2. HR Administrative Duties:
   • Assist with recruitment activities, including interview scheduling and ATS data entry.
   • Maintain accurate employee records and facilitate onboarding processes.
   • Organize HR shared drive for better usability.
   • Support HR initiatives and communication efforts.

Goals

• Ensure smooth operation of offices and facilities.
• Provide high-quality administrative support to enhance workflows.
• Maintain strong coordination with internal and external partners.
• Support HR process improvements and data accuracy.
• Create a positive work environment through effective communication and organized events.

Skills & Experience

• Ability to multitask effectively.
• Experience with travel arrangements.
• Adaptable, quick learner, and resilient.
• Reliable, punctual, and detail-oriented.
• Proficiency in Google Suite or MS Office.
• Strong communication skills.
• Problem-solving skills with attention to detail.

Benefits

• Vacation: 15 days initially, increasing to 20 days after 3 years, and 25 days after 5 years.
• 14 paid holidays annually.
• Comprehensive benefits including Medical, Dental, Vision, Life insurance, STD & LTD, FSA.
• Voluntary benefits like pet insurance, home & auto insurance, identity theft protection, legal plans, and accident insurance.
• Perks through TriNet including discounts on attractions, concerts, car rentals, hotels, and more.