Executive Assistant to AVP (Executive Assistant II), Student Affairs

The California State University; San Bernardino (CA); Hybrid; USD 59,000 - 86,000; Full time

Job summary

The California State University, San Bernardino campus is seeking an Executive Assistant to the AVP in Student Affairs. You will manage a highly complex calendar, coordinate executive meetings, and serve as primary liaison with campus departments, students, and external partners.

Responsibilities include drafting confidential communications, coordinating travel, and monitoring fiscal procedures. Strong organizational and communication skills are essential for supporting divisional priorities and

Qualifications

• Equivalent to a bachelor's degree in a related field and two years of relevant experience. An advanced degree may substitute for the required experience.
• Working knowledge of executive-level administrative practices, problems, and methodologies.
• Strong project planning and organizational skills to manage multiple projects.
• Advanced communication and interpersonal skills for diverse environments.

Responsibilities

• Provide high-level administrative support by managing a complex calendar and aligning meetings with priorities.
• Coordinate executive meetings with agendas, briefing materials, and follow-up actions.
• Serve as liaison between offices, stakeholders, and external partners with professionalism and discretion.
• Draft and handle confidential correspondence, reports, and presentations accurately.

Skills

Executive support

Project planning

Communication

Data analysis

Independent work

Mentoring staff

Education

Bachelor's degree in related field

Advanced degree substitution

Tools

Tableau

PeopleSoft

Job description

Executive Assistant to AVP (Executive Assistant II), Student Affairs

Job no: 561875
Work type: Staff
Location: San Bernardino - San Bernardino Campus
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Under the general direction of the Associate Vice President for Student Affairs and Dean of Students, the incumbent will serve as the primary administrative support to the AVP & Dean of Students while also planning, coordinating, and implementing small- and large-scale, complex projects and initiatives with broad, visible impact. These efforts require collaboration with students, campus departments, and key stakeholders to advance divisional priorities, enhance student engagement, and support strategic initiatives within the VPSA Office.

Responsibilities:

• Provide comprehensive high-level administrative support to the AVP & Dean of Students by managing a highly complex and dynamic calendar, prioritizing competing demands, and ensuring alignment of meetings, deadlines, and strategic initiatives.
• Coordinate and facilitate executive meetings by preparing agendas, briefing materials, presentations, and supporting documentation, while monitoring follow-up actions to ensure timely completion of assignments and deliverables.
• Serve as a primary liaison between the AVP & Dean of Students Office, campus departments, senior leadership, students, and external partners, fostering effective communication and collaborative relationships.
• Draft, edit, and handle sensitive and confidential correspondence, reports, presentations, and official communications with a high degree of professionalism, accuracy, and discretion.
• Coordinate travel arrangements, expense reconciliation, and logistical planning for high-level meetings, events, and engagements to ensure seamless operations and adherence to institutional procedures.
• Support and monitor fiscal processes and administrative procedures for the AVP & Dean of Students Cluster, ensuring compliance with university policies, budget guidelines, and operational standards.
• Oversee daily office operations by managing workflow, communications, and customer service functions to ensure efficient, responsive, and professional support for internal and external stakeholders.
• Coordinate and facilitate divisional and cross-functional projects that advance Student Affairs strategic priorities, ensuring effective collaboration, communication, and execution across multiple stakeholders.
• Under the direction of AVP coordinate project timelines, monitor deliverables, and progress tracking systems to ensure accountability, timely completion of initiatives, and alignment with divisional goals.
• Support the planning, coordination, and implementation of signature events and programs within the VPSA Office by collaborating with campus partners, managing logistics, and ensuring successful execution that supports student engagement and divisional objectives.
• Coordinate student ambassador training, communications, scheduling, materials, and logistical support in collaboration with VPSA leadership.
• Support the planning and execution of divisional initiatives, retreats, leadership meetings, and major events by coordinating logistics, communications, materials, and operational support.
• Coordinate implementation and ongoing assessment of the AVP/Dean of Students Cluster strategic plan by monitoring progress toward goals, tracking outcomes, and preparing status reports and updates for the AVP of Student Affairs and Dean of Students.
• Analyze administrative workflows and recommend process improvements that enhance operational efficiency and executive office effectiveness.
• Support and maintain systems for the collection, analysis, and reporting of data related to divisional initiatives, student engagement, assessment outcomes, and operational effectiveness.
• Prepare reports, dashboards, presentations, and analytical summaries that support data-informed decision-making for divisional leadership.
• Coordinate data collection efforts across departments to ensure consistency, accuracy, integrity, and timely submission of information for institutional reporting and assessment purposes.
• Support the development, implementation, and maintenance of systems used to monitor and track student compliance training at CSUSB, ensuring accurate reporting and alignment with institutional, regulatory, and systemwide requirements.
• Conduct research, data analysis, and benchmarking activities to support policy, planning, and program development.
• Prepare reports, briefing materials, and assessment updates for internal stakeholders, senior leadership, and systemwide reporting requests as needed in a timely and professional manner.
• Build and maintain collaborative partnerships with campus stakeholders, including Academic Affairs, Enrollment Management, and Student Affairs departments, to support divisional initiatives and institutional priorities.
• Coordinate and facilitate cross-functional communication and engagement efforts to advance divisional priorities, foster collaboration, and strengthen relationships across the university community.
• Support the planning, and implementation of meetings, forums, presentations, and events involving multiple stakeholders by coordinating logistics, communications, materials, and follow-up activities.
• Serve as a resource and point of contact for students, faculty, staff, and external partners by providing accurate information, guidance, and referrals.
• Perform additional classification-related duties and responsibilities as assigned in support of Student Affairs operations.

Minimum Qualifications:

• Equivalent to a bachelor's degree in a related field and two years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.

Required Qualifications:

• Working knowledge of executive-level administrative practices, problems, and methodologies.
• Strong project planning and organizational skills to plan, organize, and manage multiple projects.
• Advanced communication and interpersonal skills to work effectively in a diverse environment and advise managers, staff, and faculty regarding policies and procedures.
• Strong analytical skills to evaluate and interpret data to develop sound conclusions and recommendations.
• Ability to work independently, exercise judgment, and make decisions in a fast-paced and dynamic environment.
• Strong skills in leading, training, and mentoring administrative staff.

Preferred Qualifications:

• Experience in higher education administration, preferably within the California State University system or a large, complex public institution.
• Demonstrated experience supporting senior executive leadership (e.g., AVP, Vice President, or equivalent), including managing high-level priorities and confidential matters.
• Proven success leading cross-divisional initiatives or strategic projects with broad organizational impact.
• Experience with data systems and reporting tools (e.g., Tableau, PeopleSoft, or similar platforms) to support assessment and decision-making.
• Knowledge of student affairs operations, compliance requirements, or student engagement frameworks.
• Experience planning and executing large-scale events, retreats, or leadership initiatives.
• Demonstrated ability to secure or manage funding, grants, or budgets in a complex organizational setting.
• Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, plus four years of related experience.

Compensation and Benefits:

The salary offered will take into account internal equity and experience among other factors.

Initial salary step placement will be Step 1 - $5,274 per month for qualified candidates.

CSU Classification Salary Step Range: $5,274 - $7,684 per month (Step 1 - Step 20)

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

Position Information:

Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

Staff: The application deadline is September, 17, 2026 at 11:55 pm (PST).

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Conditions of Employment

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check

Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Mandated Reporter

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents athttps://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

On Campus Commitment

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Aff igious Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visithttps://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at [e-mail] .

Advertised: Sep 03 2026 Pacific Daylight Time
Applications close: Sep 17 2026 Pacific Daylight Time