Office Coordinator/ Bookkeeper - RWJBH Overhead

ARAMARK; Livingston (NJ); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Parental leave

Disability coverage

Paid time off

Job summary

ARAMARK in New Jersey seeks an Office Coordinator/Bookkeeper to handle administrative duties, scheduling, and reporting. The role requires proficient communication, strong Excel and general office software skills, and reliable customer service in a fast-paced environment.

The position includes organizing trainings, managing documents, producing monthly business unit reports, and supporting audits and safety administration. Benefits and comprehensive programs apply across locations.

Qualifications

• Possess strong professional etiquette.
• Strong digital literacy: Excel, Word, PowerPoint.
• Excellent customer service and interpersonal skills.
• Solid problem solving and analytical abilities.

Responsibilities

• Provide administrative support to the Unit and offices.
• Manage filing systems and implement structure revisions as required.
• Produce the Unit's monthly report.
• Organise training courses and site-wide communications.
• Schedule meetings, book rooms, and arrange catering as needed.
• Handle access requests and inductions, maintain vendor data with insurance details.
• Collect timesheets, assist with safety admin and data sheets.
• Assist with audits, uniforms, tools ordering, and related tasks.

Skills

Excel

Word

PowerPoint

Customer service

Interpersonal skills

Analytical

Problem solving

Professional etiquette

Job description

Job Description

The Office Coordinator/ Bookkeeper provides support in all administrative tasks. This includes but is not limited to answering phones, filing, communicating with client and customers, and scheduling of staff. The ideal candidate will possess the ability to communicate, answer telephones, and operate fax machines and copiers in a fast-paced environment.

Compensation Data

COMPENSATION: The Hourly rate for this position is $30.00 to $30.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark's good faith and reasonable estimate of the compensation for this position as of the time of posting.

• BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources.
• Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage.
• Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works.
• For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation

Job Responsibilities

• Provide administrative support and advice to the Unit and offices
• Be responsible for managing all filing systems and implementing any approved necessary structure revisions as required.
• Be responsible for producing the Business Units monthly report
• Organise / Manage training courses
• Site wide emails
• Minute taker (when required)
• Schedule meetings / book rooms / organise food as required
• Manage all access request formsInductions - Collate data base on contracts we use in terms of training hippo/ccs inductions and schedule as required.
• Keep approved vendors list up to date with insurance details etc.
• File supplier dockets and chase Supplier Dockets if required.
• Back up to complete timesheets
• Admin help in cleaning schedules, plant room schedules, setting up excel sheets
• Audit support
• Any safety admin toolbox / data sheets update
• Uniform / Tools ordering

Qualifications

• Possess strong professional etiquette
• Strong digital literacy required i.e. Excel, Word, PowerPoint
• Strong problem solving, analytical, and interpersonal skills
• Must have customer service experience

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook , Instagram and Twitter .