Office Coordinator

1004 Lehigh Valley Hospital; United States; On-site; USD 38,000 - 48,000; Full time

Job summary

Lehigh Valley Health Network is seeking an organized Office Coordinator to ensure daily department operations run smoothly in a fast-paced setting. You will interact with staff and customers, manage correspondence, and support multiple clerical tasks with accuracy.

Responsibilities include coordinating office workflows, data entry, and maintaining supplies, while serving as a liaison between departments. This role requires a High School Diploma and 3 years of office experience.

Qualifications

• High School Diploma or GED required.
• 3 years of office experience.
• Strong ability to analyze, organize, and prioritize work to meet multiple deadlines.
• Highly proficient in Microsoft Office Suite.
• Excellent time-management skills.

Responsibilities

• Coordinates all aspects of the office while providing exceptional customer service.
• Follows office workflow procedures to ensure maximum efficiency.
• Performs clerical tasks such as filing papers and organizing supplies.
• Answers phone calls, composes emails, and performs data entry in spreadsheets and databases.
• Organizes administrative work by routing correspondence, collecting information, and initiating telecommunications.
• Maintains office supplies inventory and processes orders, ensuring timely receipt.
• Facilitates communication between departments to ensure proper practices.
• Handles incoming/outgoing mail and faxes signed documents promptly.
• Coordinates special projects as assigned by department leadership.
• Greets customers and staff, providing information and referrals as needed.

Skills

Office coordination

Microsoft Office

Time management

Prioritization

Education

High School Diploma/GED

Associate’s Degree

Job description

Imagine a career at one of the nation's most advanced health networks. Be part of an exceptional health care experience. Join the inspired, passionate team at Lehigh Valley Health Network, a nationally recognized, forward-thinking organization offering plenty of opportunity to do great work. LVHN has been ranked among the "Best Hospitals" by U.S. News & World Report for 23 consecutive years. We're a Magnet(tm) Hospital, having been honored five times with the American Nurses Credentialing Center's prestigious distinction for nursing excellence and quality patient outcomes in our Lehigh Valley region. Finally, Lehigh Valley Hospital - Cedar Crest, Lehigh Valley Hospital - Muhlenberg, Lehigh Valley Hospital- Hazleton, and Lehigh Valley Hospital - Pocono each received an 'A' grade on the Hospital Safety Grade from The Leapfrog Group in 2020, the highest grade in patient safety. These recognitions highlight LVHN's commitment to teamwork, compassion, and technology with an unrelenting focus on delivering the best health care possible every day. Whether you're considering your next career move or your first, you should consider Lehigh Valley Health Network.

Summary

Performs a variety of office coordination that will ensure efficient day-to-day operations of a work unit or department. Interacts courteously and effectively with all co-workers and customers in order to facilitate a cohesive work environment.

Job Duties

• Coordinates all aspects of the office, while providing exceptional customer service.
• Follows office workflow procedures to ensure maximum efficiency.
• Performs various clerical tasks such as filing papers and organizing supplies.
• Answers phone calls, composes e-mails, performs data entry on spreadsheets in Microsoft Excel and databases.
• Organizes administrative work by reading and routing correspondence, collecting information, and initiating telecommunications.
• Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
• Ensures proper communication and practices by acting as liaison between departments.
• Handles incoming/out-going mail, faxes back signed documents in a timely manner.
• Coordinates special projects as assigned by department leadership.
• Answers inquiries by greeting customers and staff, in-person or on the telephone; providing information; referring to appropriate resource.

Minimum Qualifications

• High School Diploma/GED
• 3 years office experience.
• Ability to analyze, organize, and prioritize work while meeting multiple deadlines.
• Highly proficient in Microsoft Office Suite.
• Strong time-management and skills.

Preferred Qualifications

• Associate’s Degree

Physical Demands

Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer

This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Equal Opportunity

Lehigh Valley Health Network is an equal opportunity employer. In accordance with, and where applicable, in addition to federal, state and local employment regulations, Lehigh Valley Health Network will provide employment opportunities to all persons without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability or other such protected classes as may be defined by law. All personnel actions and programs will adhere to this policy. Personnel actions and programs include, but are not limited to recruitment, selection, hiring, transfers, promotions, terminations, compensation, benefits, educational programs and/or social activities.

Location & Work Description

• Work Shift: Day Shift
• Address: 1200 S Cedar Crest Blvd
• Primary Location: Lehigh Valley Hospital- Cedar Crest
• Position Type: Onsite
• Union: Not Applicable
• Work Schedule: Monday to Friday 8:30am to 5pm; some variability
• Department: 1004-09163 Facilities Management - CC

Additional Information

Lehigh Valley Health Network (LVHN) is the region's largest employer and health care provider of choice. Our nearly 20,000 health care professionals take pride in what they do and are driven by our mission to heal, comfort and care for the people of our community. https://youtu.be/GD67a9hIXUY LVHN is honored to be certified as a Great Place to Work®. LVHN’s culture of trust – and the positive things colleagues said about working at LVHN when surveyed by Great Place to Work and Fortune – align perfectly with what makes a great workplace. This designation tells you that LVHN is a great place to work from hire to retire. If you are someone who aligns with LVHN’s core values – Compassion, Integrity, Collaboration and Excellence – you will have a rewarding and successful career here.