Office Coordinator

OCLI Vision; Town of Huntington (NY); On-site; USD 42,000 - 58,000; Full time

Job summary

Spectrum Vision Partners is seeking an Office Coordinator to thrive in a fast-paced medical office, delivering exceptional patient service and helping maintain smooth daily operations.

The role involves coordinating workflows, managing schedules, supporting front desk staff, and assisting with HR tasks while upholding privacy and compliance standards.

Qualifications

• 3+ years of medical office experience.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication.
• Detail-oriented with strong problem-solving abilities.
• Positive attitude and flexible, team-focused mindset.

Responsibilities

• Coordinate daily office workflow with the Office Manager and Clinical Supervisor.
• Monitor physician schedules, including overbookings, cancellations, no-shows, emergency appointments, and patient wait times.
• Create and manage front desk staff schedules.
• Train and support front desk team members.
• Oversee daily front office operations, including: patient check-in/check-out, appointment scheduling, medical records, provider dictation support.
• Assist with end-of-day closing, deposits, financial reports, and billing inquiries.
• Serve as the primary backup for the Surgical Secretary.
• Support the Office Manager with HR responsibilities, including performance reviews.
• Help resolve patient concerns while maintaining strict confidentiality.
• Maintain knowledge of office policies, procedures, and compliance standards.

Skills

Medical office experience

Organizational skills

Communication skills

Problem-solving

Team player

Job description

At Spectrum Vision Partners (SVP) and OCLI Vision, we're dedicated to delivering world-class eye care that improves lives. As one of the largest multi-specialty ophthalmology networks in the U.S., we support exceptional patient care through collaboration, innovation, and a people-first culture.

We're looking for an Office Coordinator who thrives in a fast-paced medical office, provides exceptional patient service, and helps keep daily operations running smoothly.

What You'll Do

• Coordinating daily office workflow with the Office Manager and Clinical Supervisor
• Monitoring physician schedules, including overbookings, cancellations, no-shows, emergency appointments, and patient wait times
• Creating and managing front desk staff schedules
• Training and supporting front desk team members
• Overseeing daily front office operations, including:
  • Patient check-in and check-out
  • Appointment scheduling
  • Medical records
  • Provider dictation support
• Assisting with end-of-day closing, deposits, financial reports, and billing inquiries
• Serving as the primary backup for the Surgical Secretary
• Supporting the Office Manager with HR responsibilities, including performance reviews
• Helping resolve patient concerns while maintaining strict confidentiality
• Maintaining knowledge of office policies, procedures, and compliance standards

What We're Looking For

Required Qualifications

• 3+ years of medical office experience
• Strong organizational and multitasking skills
• Excellent verbal and written communication
• Detail-oriented with strong problem-solving abilities
• Positive attitude and flexible, team-focused mindset

Why Join Us?

You'll become part of a nationally recognized ophthalmology network with:

• Nearly 1,400 employees
• 50+ clinic locations
• 110+ physicians and surgeons
• 5 state-licensed ambulatory surgery centers

Our providers specialise in comprehensive eye care, including cataracts, retina, oculoplastics, pediatric eye care, and complex ocular conditions—building lifelong relationships with patients every day.

Our Commitment

At Spectrum Vision Partners, diversity, equity, and inclusion are core to who we are. We are proud to provide an inclusive workplace where every employee is respected, supported, and empowered to succeed.

We are an Equal Opportunity Employer and make employment decisions without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetics, veteran status, or any other protected characteristic.