Office Coordinator

sci

Stockton (CA)

On-site

USD 49,572,000 - 64,185,000

Full time

5 days ago

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Benefits offered by this job

Medical

Dental

Vision

401(k) with Company match

Paid Time Off

Tuition reimbursement

Career development

Employee Assistance

Job summary

Neptune Society is seeking an Office Coordinator in Stockton, CA to support multiple teams with administrative tasks and ensure smooth office operations daily.

The role requires proficient Microsoft Office skills, strong organization, and the ability to work independently or with a team. You will greet visitors, manage calls, process agreements, and handle data entry with accuracy.

Qualifications

Proficiency in Word, Excel, and Outlook.
Strong time management and organization.
Ability to work independently or in a team.
Clear written and spoken communication.
Capable of meeting priorities and deadlines.
General clerical tasks including data entry.

Responsibilities

Process and validate contractual agreements for sales.
Provide exceptional customer service and respond to inquiries.
Greet and assist visitors at the office.
Answer calls and deliver messages accurately.
Prepare same-day checks, trust claims, and reconcile bank records.
Operate office equipment (copiers, printers, fax).
Enter statistics into CRM and databases; use SOX software for reports.

Skills

Microsoft Office

Time management

Organizational skills

Independent working

Written and verbal communication

Prioritization

General clerical tasks

Notary license preferred

Fast-paced office

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Our associates celebrate lives. We celebrate our associates.

Work/ Life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work!

Neptune Society is the largest provider of affordable cremation services in the nation. Over the past 40 years, our experienced team has assisted families in carrying out final wishes more affordably, with dignity and respect. We provide our team members a Work/Life Balance unique for our industry.

We are currently looking for an Office Coordinator responsible for supporting multiple teams with various administrative tasks. The person in this role will be a fundamental part of ensuring that our office operations run smoothly and successfully every day.

Why work for Neptune Society ?

We are the largest provider of cremation and pre‑arrangement services in the industry. In addition to Work/Life Balance, some rewarding benefits we provide include:

A generous compensation package
Competitive health and wellness plans (medical, dental, vision, STD, LTD, wellness credits, etc.)
401(k) with company match
Paid Time Off (Vacation, Sick, Holiday and Personal time)
Job‑related training, tuition reimbursement, and career path development
Company discounts, and more

Who should apply?

If you are committed to teamwork, respect, trust, communication and accountability we would love to have you join our growing team today!

Some essential duties, responsibilities and requirements for the Office Coordinator role include:

Support the sales team by processing and validating contractual agreements to ensure accuracy
Provide exceptional customer service support by handling customer inquiries, questions, and updates
Greet and assist visitors as they arrive at the office
Answer and direct phone calls to the appropriate party along with taking and delivering messages accurately
Produce and maintain same day checks, trust claims, and the reconciliation of bank records.
Operate office equipment such as photocopiers, printers, fax machines, etc.
Input statistical information into a CRM system and other databases
Use of SOX compliance software to reconcile daily, weekly, and monthly reports

Requirements