Office Coordinator

Maxim Healthcare Services, Inc.; San Jose (CA); On-site; Full time

Job summary

Maxim Healthcare Services is seeking an Office Coordinator (Field Support Specialist) to manage operational tasks such as hiring, onboarding, payroll, and medical records. This office-based role requires solid administrative experience and offers competitive pay along with extensive benefits and career advancement opportunities.

Benefits

401(k) savings plan with company matching

Health, dental, vision, and life insurance

Employee discount program

Opportunity for career advancement

Comprehensive training and mentorship program

Qualifications

• High school diploma or equivalent required.
• Minimum one year of administrative work experience.
• Proficient with Microsoft Office.

Responsibilities

• Assists with billing, payroll, and medical records process.
• Maintains confidentiality of client and patient information.
• Provides excellent customer service to all visitors.

Skills

Typing

Technical Learning

Communication Skills

Time Management

Attention to Detail

Education

High school diploma or equivalent degree

Tools

Microsoft Office

Job description

Maxim Healthcare Services is hiring for an Office Coordinator (Field Support Specialist) to support our local office by executing operational tasks such as hiring and onboarding, payroll, and medical records management at a high level.

Why Join Maxim:

• Competitive pay, quarterly bonuses, tenured PTO program, company profit sharing, & weekly paychecks
• Health, dental, vision, and life insurance
• 401(k) savings plan with company matching
• Employee discount program; partnered with hundreds of vendors nationwide
• Awards and recognition program
• Opportunity for career advancement
• Comprehensive training and mentorship program

Responsibilities:

• Assists with the billing, payroll, and medical records process
• Maintains confidentiality of client, patient, caregiver, and team member information and records
• Meets and maintains state, local, accrediting agency, payer and HIPAA regulations in regards to Protected Health Information and regulatory requirements
• Greets and provides excellent customer service to all visitors, clients, and team members while demonstrating an approachable demeanor
• Assists with various office administrative functions, including ordering office supplies, answering telephone inquiries, photocopying, and monitoring incoming/outgoing facsimiles
• Assists with the compliant onboarding and credentialing of external staff

Requirements:

• High school diploma or equivalent degree required
• Minimum one year of administrative work experience, to include typing skills.
• Strong technical learning capabilities with a minimum proficiency with computers, including Microsoft Office
• Action oriented with all tasks at hand and demonstrates excellent verbal and written communication skills
• Excellent time management skills with ability to work independently and multitask effectively while maintaining attention to detail
• This is an office based position

Wage/Salary Information:

$24 - $26 per hour, plus $2000 annual bonus potential

Maxim Benefits:

Health and Wellness
Medical/Prescription, Dental, Vision, Health Advocacy (company paid if enrolled Medical) and Health Advocate Employee Assistance Program

Retirement and Financial Security:
Employee Assistance Program, Health Savings Account, 401(k) + Company Match, Profit Sharing, Short and Long Term Disability, Primary Caregiver Leave, Parental Leave, Life and Basic Accidental Death & Dismemberment Insurance, Voluntary Group Life Insurance and Supplemental Accidental Insurance, Hospital Expense Protection Plan, Critical Illness Insurance, Dependent Care Flexible Spending Account, Home and Auto Insurance discounts, Pet Insurance and Legal benefits

Lifestyle Benefits:
Paid Time Off and Company Paid Holidays, Transportation Benefits, Educational Assistance Program, College Partnership Program and Employee Discount Program

*Benefit eligibility is dependent on employment status.

About Maxim Healthcare Services

Maxim Healthcare Services has been making a difference in the lives of our patients, caregivers, employees and communities for more than 30 years. We offer private duty nursing, skilled nursing, physical rehabilitation, companion care, respite care and behavioral care for individuals with chronic and acute illnesses and disabilities. Our commitment to quality customer service, compassionate patient care, and filling critical healthcare needs makes us a trusted partner wherever care is needed.

Maxim Healthcare Services, Inc. (“Maxim”) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.