Office Coordinator

Colgate-Palmolive; Rosemont (IL); On-site; USD 64,000 - 87,500; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) with company match

Parental leave

Paid vacation and holidays

Job summary

Colgate-Palmolive is seeking an Office Coordinator in Rosemont, IL. This on-site role supports the Customer Development team by coordinating meetings, handling correspondence, and managing office resources. The position requires strong organizational skills and a proactive, service-oriented mindset.

The candidate will work with a team of 35–40 and be involved in HR-related processes, training assistance, and travel planning as needed. This is a full-time on-site role based at Rosemont.

Qualifications

• Bachelor’s Degree is required.
• 5+ years of experience in administrative or coordination roles.
• Proficiency with Microsoft Office and Google Suite is expected.

Responsibilities

• Coordinate on-site and off-site department meetings.
• Screen and prioritize correspondence; draft responses.
• Manage shared conference rooms, mail, shipments, supplies and equipment.
• Oversee entry/exit processes for new hires, transfers, terminations.
• Assist HR and training managers with in-house training.
• Provide day-to-day administrative support and travel planning.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Education

Bachelor’s Degree

Tools

Microsoft Office

Google Suite

Job description

No Relocation Assistance Offered

Location: Rosemont, Illinois, United States

The Office Coordinator is a critical role responsible for ensuring seamless day-to-day operations and providing essential administrative and logistical support to the Customer Development team. You will be instrumental in managing office resources, coordinating meetings, handling correspondence, and facilitating key office-related processes. This role requires exceptional organizational skills and a proactive, service-oriented mindset to directly support the team's overall productivity and success.

This is an on-site position based out of our Rosemont office. The ideal candidate should feel comfortable working from this office Monday through Thursday and supporting a team of 35‑40 individuals.

Responsibilities

• Coordinate on-site and off-site meetings for department
• Screen and prioritize all correspondence as well as draft responses
• Coordinate the use of shared conference rooms and other resources; manage incoming & outgoing mail & carrier shipments, office supplies and equipment
• Manage entering/exiting process for new hires, transfers, terminations
• Assist HR and training managers with in-house training
• Assist the team with questions and plan ahead to troubleshoot issues
• Create an efficient process to disassemble and collect equipment from terminated or transferred employees after HR notification
• Prepare product sheets, price sheets, wall charts and data; support remote organization as needed
• Provide ongoing administrative support for the designated team including travel planning, HR assistance, system troubleshooting, and miscellaneous needs
• Support day-to-day operations

Basic Qualifications

• Bachelor’s Degree
• 5+ years of applicable experience in an administrative or coordination role
• Demonstrated proficiency in Microsoft Office and Google Suite (i.e. Sheets, Slides, Docs)

Preferred Qualifications

• Exceptional organizational skills and strong attention to detail
• Ability to communicate effectively with all levels within the organization
• Proven ability to manage competing priorities and time-sensitive tasks effectively
• Flexible to jump to another project at a moment’s notice – recognizes the need for urgency – flexibility/agility
• Presents a positive, professional, self-confident image and maintains professional work ethics, i.e. confidentiality

Compensation and Benefits

Salary Range: $64,000.00 – $87,500.00 USD. Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit-sharing, and long-term incentives for executive-level roles.

Benefits: Comprehensive benefits package including medical, dental, vision, basic life insurance, paid parental leave, disability coverage, and participation in the 401(k) retirement plan with company matching contributions (subject to eligibility). Additional benefits include a minimum of 15 vacation/PTO days (hourly employees receive a minimum of 120 hours), 13 paid holidays, and paid sick leave adjusted according to local laws. Detailed information regarding paid sick leave entitlements will be provided upon hiring and may be subject to changes.

Our Commitment to Inclusion

We develop strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and foster an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.

Equal Opportunity Employer

Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.