Office Coordinator

Grundfos; Indianapolis (IN); On-site; USD 64,334,000 - 85,198,000; Full time

Benefits offered by this job

Annual bonuses

Health insurance

Volunteer leave

Training & development programs

Job summary

Peerless Pump Company, an Indianapolis-based subsidiary of Grundfos, seeks an Office Coordinator to join the Business Support team in Indianapolis. You’ll be the first contact for visitors and callers and provide essential administrative support across HR, EHS, and senior management functions.

In this role you’ll coordinate meetings and events, manage supplies and vendor accounts, and help prepare communications and intranet content.

Qualifications

• High school diploma and minimum 2 years of experience in an administrative support capacity.
• Excellent proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
• Strong verbal and written communication skills with the ability to interact professionally across all organizational levels
• Ability to maintain strict confidentiality and work independently in a dynamic, fast-paced environment

Responsibilities

• Greet all visitors in the front lobby and manage incoming calls on the main phone line, directing inquiries to the appropriate contacts
• Coordinate and facilitate meetings and company events, including scheduling, food orders, room setup, and budget management
• Provide administrative support to HR and EHS departments, including maintaining training files, pension files, badge systems, and confidential records
• Manage office supplies and vendor accounts, create purchase orders, code invoices, and handle mail distribution
• Prepare company communications, recognition certificates, newsletters, PowerPoint presentations, and maintain the company intranet and Yammer site
• Serve as IT Buddy and active member of the Employee Activities Committee, supporting onboarding and employee engagement initiatives

Skills

Greet visitors

Meeting coordination

HR & EHS admin support

Office supplies & vendor management

Company communications

IT Buddy & employee engagement

Education

High school diploma

Associate's degree

Vocational certificate

Tools

SAP

Job description

Come join a team that makes a difference here and around the world!

Peerless Pump Company, an Indianapolis based subsidiary of Grundfos, is seeking an experienced Office Coordinator to join its Business Support team in Indianapolis.

Why Peerless?

Founded in 1923, Peerless Pump Company is a US-based manufacturer of horizontal and vertical centrifugal pumps for fire, industrial, and municipal applications. With pump installations in 145 countries, Peerless is globally recognized for engineering tough, reliable, and versatile pump solutions with extensive flow and pressure capabilities. From our production facilities in Indianapolis and Houston to our service centers in Lubbock and Fresno, Peerless pumps are designed to protect people and property from fire and to bring water where it’s needed most. Our product quality is second to none, but it’s our people who’ve made us Peerless for over 100years. Our legacy of innovation is fueled by attracting, training, and retaining employees from diverse backgrounds. With competitive benefits and a strong emphasis on development, growth, and innovation, Peerless employees come seeking a job but stay to build a career.

Are you a natural organizer who thrives on creating welcoming experiences and keeping an office running seamlessly? Then join our mission to pioneer smarter water solutions that reduce energy use and improve lives.

As our new Office Coordinator, you'll be serving as the first point of contact for visitors and callers while providing essential administrative support that keeps our Peerless operations running smoothly. You'll be part of a diverse, supportive and inclusive culture, that celebrates our differences and puts people first by fostering growth, well-being, and a sense of belonging.

What you will be doing

As a key part of the Peerless Business Support team, you'll create impact by ensuring every visitor, employee, and caller experiences a professional, positive interaction while supporting critical HR, EHS, and senior management functions.

Your main responsibilities include:

• Greet all visitors in the front lobby and manage incoming calls on the main phone line, directing inquiries to the appropriate contacts
• Coordinate and facilitate meetings and company events, including scheduling, food
  orders, room setup, and budget management
• Provide administrative support to HR and EHS departments, including maintaining training files, pension files, badge systems, and confidential records
• Manage office supplies and vendor accounts, create purchase orders, code invoices, and handle mail distribution
• Prepare company communications, recognition certificates, newsletters, PowerPoint presentations, and maintain the company intranet and Yammer site
• Serve as IT Buddy and active member of the Employee Activities Committee, supporting onboarding and employee engagement initiatives

What makes you a great fit

Above all, you're a detail-oriented professional with strong organizational skills, a warm and welcoming demeanor, and the ability to handle confidential information with discretion in a fast-paced environment.

We'd also imagine that you are/have:

• High school diploma and minimum 2 years of experience in an administrative support capacity
• Excellent proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
• Strong verbal and written communication skills with the ability to interact professionally across all organizational levels
• Ability to maintain strict confidentiality and work independently in a dynamic, fast-paced environment

It’s a plus if you also:

• Vocational certificate or Associate's Degree
• Experience in Human Resources or office support functions
• Experience with SAP

Why you’ll love working here

Day to day, you can look forward to:

• Annual bonuses, health insurance and a strong focus on well-being activities.
• Three days’ additional paid leave for volunteering.
• On-demand training and structured development programs to support your growth.

Valuing our differences helps us see possibilities where others can’t. We therefore welcome and encourage applications from all abilities, experiences, and backgrounds. As part of our commitment to a safe and compliant hiring process, final candidates may be required to undergo a background check, subject to applicable local laws and regulations.

Relocation for this position cannot be supported and qualified candidates must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Sponsorship is not available for applicants for US Work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa.

The salary range for this position is $46,700-$61,845 (paid hourly, non-exempt). Individual pay will be determined based on market location and the candidate’s profile. The range listed is just one component of Peerless Grundfos’s total compensation and benefits package for employees. Total compensation includes paid time off, paid holidays, merit increases, bonuses, and employee stock purchase programs, etc. Peerless Grundfos salary rates are benchmarked and reflect the target for new hire salaries for the position in Indianapolis, Indiana.

Peerless participates in E-verify and is an Affirmative Action, Equal Opportunity Employer. All positions subject to post offer drug screening and background checks.

Peerless needs and welcomes professional people from all corners and backgrounds by providing equal employment opportunities for all applicants and employees and prohibits discrimination and harassment of any type. Employment decisions at Peerless and Grundfos are based on business needs, job requirements, and individual qualifications without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. All qualified applicants are encouraged to apply. Learn more about your rights as an applicant and pay transparency. Accommodations are available for applicants with disabilities.

Job Location: Indianapolis, Indiana, United States

Grundfos is one of the world’s leading water technology companies with more than 19.000 employees in 60+ countries all over the world. Our skills commit us to pioneering solutions to the world’s water and climate challenges and improve the quality of life for people. We dare to do things that others cannot or dare not do, as we believe innovation is not only a business opportunity, but an obligation. And what really matters to us is not short term profit, but the impact we make. By becoming part of our united powerful team, you too can drive this change no matter your role.

An inclusive team

We believe that the key to a work environment, where employees thrive and grow, is our ability to celebrate and value our differences in background, experiences and perspectives. In our recruitment process we welcome all professional people without consideration of age, colour, gender identity, national origin, physical or mental disability, ethnicity or religion.