Office Coordinator

Hub International; Eden Prairie (MN); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Competitive pay

Paid time off

Growth opportunities

Job summary

HUB International is seeking an Office Coordinator based onsite in Minnesota. You will be the initial point of contact for guests, clients, and employees, managing front desk operations, calls, emails, visitor management, scheduling, and office coordination.

The role supports facility needs, events, and culture initiatives to ensure a positive workplace experience. Responsibilities include greeting visitors, directing them to appropriate rooms, organizing department events, handling mail and

Qualifications

• Minimum two years in administrative, office support or customer service roles.
• Proficiency with Microsoft Office; ability to learn new software quickly.
• Strong verbal and written communication skills.
• Excellent organizational skills with ability to manage multiple priorities.

Responsibilities

• Greet and assist visitors and clients on arrival, directing to rooms or contacts.
• Create an inviting and collaborative culture for employees, clients, and guests.
• Answer and direct main line calls, providing exceptional customer service and scheduling for team members.
• Assist in organizing department events across fun/educational, HUB Gives, and wellness categories.
• Process incoming mail.
• Prepare bank deposits.
• Provide administrative support.
• Support other departments as needed.
• Maintain inventory of admin and kitchen supplies.
• Ensure office tidiness and security at end of shift.
• Maintain conference room meeting schedule.
• Maintain regular and predictable attendance.
• Arrive and leave at scheduled times.
• Perform other related duties as assigned by the manager.

Skills

Administrative experience

Microsoft Office

Strong communication

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

A path for every ambition.

At HUB, we believe the best work happens when people are given real space to grow and then given the autonomy to exercise it. We power progress and protect ambition: for the clients who count on us, and equally for the people who make that possible every day.

We’re creative thinkers and determined doers, guided by values that show up in how we work together: with empathy, adaptability, accountability and a genuine commitment to one another’s success. We foster bold ideas, celebrate curiosity and share what we know. Because when people grow, the work they do grows with them.

Our purpose is deeply human: to help people navigate the world on their terms, at their speed, toward their future. We hold that same commitment to the people building careers here.

Whether you’re starting out or leveling up, you’ll find the resources to evolve, the support to take on more and a team ready to back you at every stage.

Your ambition has a home here.

• This role is based onsite and requires a full five-day work week in our office**

As an Office Coordinator, you will be the first point of contact for guests, clients, and employees, ensuring a welcoming and professional environment. This role manages front desk operations, including phone and email communications, visitor management, scheduling, and coordination of the office. The Office Coordinator also supports facility needs, event logistics, and culture initiatives to ensure the smooth operation of the office and a positive workplace experience.

Your Job Responsibilities As An Office Coordinator

• Greet and assist visitors and clients upon arrival, directing them to the correct conference rooms or contacts.
• Create an inviting and collaborative culture for employees, clients, and guests.
• Answer and direct all main line calls, providing exceptional customer service and scheduling for designated team members.
• Assist in organizing department events across fun/educational, HUB gives, and wellness categories.
• Process all incoming mail
• Prepare bank deposits
• Provide administrative support
• Provide support to other departments as needed.
• Maintaining inventory of admin and kitchen supplies
• Ensuring office tidiness and security at end of shift
• Maintaining the conference room meeting schedule
• Must be able to maintain regular and predictable attendance.
• Must be able to arrive and leave at scheduled times.
• Perform other related duties as assigned by the manager.

Qualifications

• High school diploma or equivalent preferred
• At least 2 years of experience in administrative, office support or customer service role preferred
• An equivalent combination of education and/or relevant work experience may be substituted in lieu of minimum qualifications
• Earned and ability to maintain state property and casualty insurance license required.
• Team player with a great attitude, self-motivation and the ability to work in a fast-paced environment
• Proficiency with Microsoft Office Suite; ability to quickly learn new software tools
• Strong verbal and written communication skills
• Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment

We Are The Perfect Fit If You

• Are seeking a progressive work environment at a rapidly growing organization
• Have an entrepreneurial spirit and are challenged by the opportunity to grow the business
• Are focused on learning and development to enhance your industry knowledge and expertise
• Are a self-starter willing to invest time and energy to learn the technical aspects of our business
• Believe in integrity and building success by developing relationships with others

The expected salary range for this position is $21.00 to $25.00 and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits, and eligible bonuses, equity and commissions for some positions.

What We Offer You

• Competitive pay with comprehensive health benefits, retirement savings matching, and company-paid life and disability plans
• Generous paid time off, paid parental leave and a wellbeing program designed to support real work/life balance
• A collaborative, high-performing culture with meaningful engagement, community impact through HUB Gives and genuine room to grow your career

The HUB difference

HUB International is one of North America’s largest insurance brokers, delivering risk management, insurance, employee benefits, retirement and wealth management solutions to businesses and individuals across the United States and Canada — through locally led teams backed by national expertise, giving you the agility of a local partner and the reach of a global organization.

Equal Employment Opportunity:

HUB International Limited is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Reasonable Accommodations:

HUB International Limited is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and hiring process. If you need a reasonable accommodation to access our career site, complete an application, or participate in any part of the hiring process, please contact the Recruiting Team at [e-mail]. This contact information is for accommodation requests only and should not be used to inquire about the status of an application.

E-Verify:

HUB International Limited participates in E-Verify. Please refer to Our Recruiting Process | Applicant Notices: E-Verify Program for additional information.