Office Coordinator

100 LEARFIELD; Atlanta (GA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Health Savings Account

Life Insurance

Flexible Paid Time Off

Parental Leave

20 Paid Holidays

401(k) + Match

Short/Long Term Disability

Job summary

Learfield is seeking an organized Office Coordinator to support day-to-day operations and serve as a primary contact for visitors and staff. The role involves coordinating travel, meetings, and office logistics, while maintaining confidential records and assisting with various administrative tasks.

Ideal candidates have 2+ years of office coordination experience, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• Associate’s degree or equivalent required.
• 2+ years of administrative, office coordination, workplace operations, or related experience.
• Experience supporting multiple stakeholders in a professional office environment preferred.

Responsibilities

• Serve as a point of contact for visitors, callers, employees, and vendors, providing professional and responsive customer service.
• Provide administrative support to executive leadership and cross-functional teams, including coordinating travel, reservations, expense reporting, purchasing card reconciliations, and special projects.
• Coordinate leadership meetings and other company meetings, including scheduling, agenda preparation, meeting materials, logistics, catering, and communication of meeting details.
• Maintain organized electronic files, records, department distribution lists, scan documents and other administrative documentation.
• Process incoming and outgoing mail, shipping, receiving, and package distribution processes.
• Coordinate office facilities and workplace operations, including vendor relationships, maintenance requests, repairs, office moves, workspace setup, and equipment installations.
• Assist with additional administrative, operational, and office support activities as assigned.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Microsoft Office Suite

Prioritization

Customer service

Interpersonal skills

Attention to detail

Confidentiality

Problem solving

Education

Associate’s degree or equivalent

2+ years of administrative/office coordination experience

Experience supporting multiple stakeholders

Tools

Microsoft Office Suite

Job description

The Office Coordinator is responsible for assisting with the smooth day-to-day operation of the office by providing administrative, organizational, and operational support. This role serves as a point of contact for office logistics, facilities coordination, meeting and event support, and employee workplace needs. The ideal candidate is highly organized, proactive, customer-focused, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Serve as a point of contact for visitors, callers, employees, and vendors, providing professional and responsive customer service.
• Provide administrative support to executive leadership and cross-functional teams, including coordinating travel, reservations, expense reporting, purchasing card reconciliations, and special projects.
• Coordinate leadership meetings and other company meetings, including scheduling, agenda preparation, meeting materials, logistics, catering, and communication of meeting details.
• Maintain organized electronic files, records, department distribution lists, scan documents and other administrative documentation.
• Process incoming and outgoing mail, shipping, receiving, and package distribution processes.
• Coordinate office facilities and workplace operations, including vendor relationships, maintenance requests, repairs, office moves, workspace setup, and equipment installations.
• Assist with additional administrative, operational, and office support activities as assigned.

Preferred Qualifications

Education

• Associate’s degree or equivalent work experience
• 2+ years of administrative, office coordination, workplace operations, or related experience.
• Experience supporting multiple stakeholders in a professional office environment preferred.

Skills & Competencies

• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to prioritize tasks and manage multiple deadlines.
• Strong customer service and interpersonal skills.
• High attention to detail and accuracy.
• Ability to work independently and maintain confidentiality.
• Problem-solving and decision‑making capabilities.

Physical Requirements

• Ability to move throughout the office environment.
• Occasionally lift and carry office materials up to 25 pounds.
• Ability to sit, stand, and use standard office equipment for extended periods.

Benefits

• Medical
• Dental
• Vision
• Health Savings Account
• Life Insurance and Other Insurance Plans
• Flexible Paid Time Off (minimum 10+ days annually)
• including Parental Leave
• 20 Paid Holidays
• 401(k) + Match
• and Short/Long Term Disability

Leave benefits are consistent with state and local laws, including the Colorado Health Families and Workplaces Act.

Learfield is an Equal Opportunity Employer. We provide equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability.

Learfield is the leading media and technology company powering college athletics. Through its digital and physical platforms, Learfield owns and leverages a deep data set and relationships in the industry to drive revenue, growth, brand awareness, and fan engagement for brands, sports, and entertainment properties.

With ties to over 1,200 collegiate institutions and over 12,000 local and national brand partners, Learfield’s presence in college sports and live events delivers influence and maximizes reach to target audiences.

With data‑based solutions for a 365‑day, 24/7 fan experience, Learfield enables schools and brands to connect with fans through licensed merchandise, game ticketing, donor identification for athletic programs, exclusive custom content, innovative marketing initiatives, NIL solutions, and advanced digital platforms.

Since 2008, it has served as title sponsor for the acclaimed Learfield Directors’ Cup, supporting athletic departments across all divisions.

Our people-first culture is the foundation of our business and is reflective of our approach to building meaningful relationships with our employees, partners, and fans. The company strives each day to deliver the mission statement and embody the core values that make Learfield an exciting place to work.

Our Mission Powering the connection of fans to the brands and experiences they love. Our Core Values Build Trust | Be Fans of One Another | Power Tomorrow | Create & Connect Communities | Have Fun