Office Coordinator

Salvation Army Corp; Asheboro (NC); On-site; USD 38,000 - 52,000; Full time

Job summary

The Salvation Army Corp in Asheboro, NC seeks an Office Coordinator to manage daily office operations, HR tasks, and volunteer coordination. The role supports officers, maintains records, and ensures timely reporting.

You will handle recruitment support, new hire orientation, and administrative duties with a focus on confidentiality and efficiency. Responsibilities include coordinating events like Red Kettle campaigns, processing payroll-related paperwork, and supporting travel arrangements for

Qualifications

• Associates degree or equivalent with experience in HR/office coordination.
• Familiarity with employment paperwork, orientation, and records management.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Prepares, types, and processes correspondence, invoices, and reports.
• Serves as liaison to Advisory Council; maintains rosters and minutes.
• Completes employment actions, interviews, and new hire orientation.
• Coordinates volunteers, events, and Christmas campaigns; tracks records.
• Arranges travel, updates manuals, and supports office operations daily.

Skills

Office coordination

HR support

Communication

Data entry

Multitasking

Education

Associate degree in Business Administration

Office management certification

Tools

Microsoft Office

HRIS

Job description

Job Summary:Ensures the accomplishment of the various office and secretarial tasks in the most efficient and effectivemanner possible; prepares various routine and special reports to keep the Officers abreast of progress ;completes all human resources functions for Corps.Essential Functions:This job description should not be interpreted as all inclusive. It is intended to identify theessential functions and requirements of this position. The incumbent may be requested toperform job-related responsibilities and tasks other than those stated in this job description.Office Coordinating Responsibilities (60%)Prepares, types, and processes correspondence, check requests, audit sheets, forms, invoices, legaldocuments, notices, bulletins, manuals, etc.; ensures the accuracy, completeness, and timeliness of thesame.Serves as staff liaison to the local Advisory Council; maintains the roster for the local Advisory Council;sets up the meeting room for all advisory council meetings; takes, maintains, and distributes meetingminutes.Prepares and maintains office records, reports, databases, journals, books, logs, lists, etc. in an accurate,complete, and timely manner; updates, posts and indexes information and inputs data to maintain officerecords; researches office files to locate specific information found in documents, correspondence, lists,forms, etc. in order to prepare specific reports.Prepares and proofs various routine reports; compiles and records information and statistics necessary togenerate routine reports; proofs reports for errors and to ensure they are grammatically correct.Receives and responds to questions or problems regarding the office operations; researches informationin order to provide information or resolve problems in a timely manner.Receives, sorts, collates and distributes mail in an accurate and timely manner; ensures that all mailreceived is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail.Performs routine filing of a variety of correspondence, forms, cards, records, reports, and documents;maintains and utilizes the bring-up filing system; ensures the files are maintained in an organized andefficient manner.Photocopies and/or shreds a variety of items including correspondence, forms, reports, and documents.Participates in regular staff meetings with the office employees to discuss work priorities, practices, andprocedures; resolves operational and personnel problems; provides recommendations for improvementsand/or enhancements in office productivity.Orders office supplies and ensures that the office supply inventory is maintained at a level to meet theneeds of the department; prepares purchase requisitions and orders equipment and any other specialitems required for the office operations.Human Resources Responsibilities (20%)Completes all employment action documentation for Corps employees including but not limited to newhire, background checks, E-Verify, classification changes, and separation, FMLA, insurance, and workerscompensation.Prescreens and interviews applicants for prospective employment; assists the Corps Officers with allaspects of the recruitment process as requested by the Corps Officers.Conducts new hire orientation for new employees; explains policies, procedures, and mission statementto all new employees; completes and maintains employment files for employees.Ensures paperwork is submitted to Area Command Human Resources for review and approval by theDivisional Finance Board in a timely manner.Completes and submits paperwork for Christmas Seasonal employees to Area Command HumanResources, ensures that all paperwork is completed, accurate, and submitted in a timely manner.Volunteer Coordination Responsibilities (10%)Maintains ongoing development and promotion of a wide range of volunteer opportunities with TheSalvation Army local Corps; recruits, trains, interviews and screens all volunteers needed to supportCorps projects.Coordinates all volunteer activities and work assignments; reviews written reports and observes workactivities of volunteers to evaluate performance; assists in identifying and recommending changes inassignment of volunteer staff; informs volunteers of policies, procedures, and standards of service.Prepares and maintains up-to-date records on all volunteers; prepares timely statistical and activityreports on volunteer and corporate and community participation; prepares annual report regarding thestatus of the corporate and community relations program.Coordinates volunteer recruitment for Christmas campaigns; contacts participating mall offices;acknowledges on-site Angel Tree sponsors to ensure they are properly recognized and thanked for theirservice.Assigns the work of community service workers and submits paperwork to Adult Probation Services;serves as a liaison to parole officers and completes court-ordered paperwork.Event Coordination Responsibilities (10%)Coordinates, assists with, and participates in special events including Red Kettle, Angel Tree, volunteerappreciation, and other events as assigned; secures and coordinates outside vendors and volunteers;participates on the day-of event to ensure a smooth flow.Other Responsibilities:Makes travel arrangements including flights and lodging accommodations for office personnel and/orconference attendees.Updates the Disposition of Forces (Dispo), Minute Book, and/or departmental manuals to reflect anychanges as they occur; ensures that the same is maintained and updated in an accurate, complete, andtimely manner.Performs other duties as assigned.Materials and Equipment:Personal Computer General Office EquipmentKnowledge, Skills and Abilities:Knowledge of modern office methods, procedures, and practices.Ability to answer the telephone in a courteous and tactful manner.Ability to learn and become proficient in specific computer software.Ability to maintain the confidential nature of the work.Ability to follow instructions plans and organizes work, and work under limited supervision.Ability to present a positive and professional image of The Salvation Army.Education and Experience:Associates Degree in Business Administration or related field, or completed certification in officemanagement or administrative assistant,andtwo years of progressively responsible experience in the performance of human resources, officecoordination, or similar,orany equivalent combination of training and experience which provides the required knowledge, skills, andabilities.Certifications:Valid State Drivers LicenseSafe from Harm (trainer) CertifiedPhysical Requirements:Ability to meet attendance requirements.Ability to read, write, and communicate the English language effectively.Ability to perform routine mathematical computations.Ability to sort and file documents alphabetically and numerically.Ability to operate various general office equipment including a telephone, typewriter, and adding machine.Ability to work well under the pressure of deadlines.Ability to follow instructions and work independently with limited supervision.Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing orwalking.Limited amount of physical effort required associated with walking, standing, lifting and carrying lightobjects (less than 25 lbs.) 5-10% of work time.Working Conditions:Work is usually performed in a normal office environment where there are little or no physical discomfortsassociated with changes in weather or discomforts associated with noise, dust, dirt, and the like.