Office Coordinator

LVHN; Allentown (Lehigh County); On-site; USD 42,000 - 54,000; Full time

Job summary

Lehigh Valley Health Network is seeking an Office Coordinator to support day-to-day operations at Lehigh Valley Hospital - Cedar Crest. You will coordinate office activities, assist with data entry in spreadsheets and databases, manage communications, and ensure efficient workflow across departments.

The role requires 3 years of office experience, strong MS Office skills, and the ability to analyze and prioritize tasks to meet deadlines.

Qualifications

• High School Diploma or GED.
• 3 years office experience.
• Proficient in Microsoft Office Suite.
• Ability to analyze, organize, and prioritize work.

Responsibilities

• Coordinate all aspects of the office and provide exceptional customer service.
• Follow office workflow procedures to ensure maximum efficiency.
• Perform clerical tasks such as filing, organizing supplies, and handling mail and data entry.
• Assist with special projects as assigned by department leadership.

Skills

Office coordination

Time management

Multitasking

Microsoft Office proficiency

Education

High School Diploma/GED

Associate's Degree

Tools

Microsoft Excel

Databases

Job description

Imagine a career at one of the nation's most advanced health networks.

Be part of an exceptional health care experience. Join the inspired, passionate team at Lehigh Valley Health Network, a nationally recognized, forward-thinking organization offering plenty of opportunity to do great work.

LVHN has been ranked among the "Best Hospitals" by U.S. News & World Report for 23 consecutive years. We're a Magnet(tm) Hospital, having been honored five times with the American Nurses Credentialing Center's prestigious distinction for nursing excellence and quality patient outcomes in our Lehigh Valley region. Finally, Lehigh Valley Hospital - Cedar Crest, Lehigh Valley Hospital - Muhlenberg, Lehigh Valley Hospital- Hazleton, and Lehigh Valley Hospital - Pocono each received an 'A' grade on the Hospital Safety Grade from The Leapfrog Group in 2020, the highest grade in patient safety. These recognitions highlight LVHN's commitment to teamwork, compassion, and technology with an unrelenting focus on delivering the best health care possible every day.

Whether you're considering your next career move or your first, you should consider Lehigh Valley Health Network.

Summary

Performs a variety of office coordination that will ensure efficient day-to-day operations of a work unit or department. Interacts courteously and effectively with all co-workers and customers in order to facilitate a cohesive work environment.

Job Duties

• Coordinates all aspects of the office, while providing exceptional customer service.
• Follows office workflow procedures to ensure maximum efficiency.
• Performs various clerical tasks such as filing papers and organizing supplies.
• Answers phone calls, composes e-mails, performs data entry on spreadsheets in Microsoft Excel and databases.
• Organizes administrative work by reading and routing correspondence, collecting information, and initiating telecommunications.
• Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
• Ensures proper communication and practices by acting as liaison between departments.
• Handles incoming/out-going mail, faxes back signed documents in a timely manner.
• Coordinates special projects as assigned by department leadership.
• Answers inquiries by greeting customers and staff, in-person or on the telephone; providing information; referring to appropriate resource.

Minimum Qualifications

• High School Diploma/GED
• 3 years office experience.
• Ability to analyze, organize, and prioritize work while meeting multiple deadlines.
• Highly proficient in Microsoft Office Suite.
• Strong time-management and skills.

Preferred Qualifications

• Associate's Degree

Physical Demands

• Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer

This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Lehigh Valley Health Network is an equal opportunity employer. In accordance with, and where applicable, in addition to federal, state and local employment regulations, Lehigh Valley Health Network will provide employment opportunities to all persons without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability or other such protected classes as may be defined by law. All personnel actions and programs will adhere to this policy. Personnel actions and programs include, but are not limited to recruitment, selection, hiring, transfers, promotions, terminations, compensation, benefits, educational programs and/or social activities.

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Lehigh Valley Health Network does not accept unsolicited agency resumes. Agencies should not forward resumes to our job aliases, our employees or any other organization location. Lehigh Valley Health Network is not responsible for any agency fees related to unsolicited resumes.

Work Shift: Day Shift

Address: 1200 S Cedar Crest Blvd

Primary Location: Lehigh Valley Hospital- Cedar Crest

Position Type: Onsite

Union: Not Applicable

Work Schedule: Monday - Friday 7:30a-4:00p

Department: 1004-09294 Risk Assessment Program - CC