Office Clerk/Receptionist

Canon City, CO; Cañon City (CO); On-site; USD 24,000 - 25,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

PERA retirement

Paid time off

Preschool options for employees with/—

Job summary

School District Fremont RE-1 in Cañon City is seeking a full-time School Secretary for the 2026-2027 school year at Cañon City Middle School. The role includes front-desk reception, attendance support, and clerical duties as part of the administration team.

Starting pay is $17.23 to $18.26 per hour, with benefits including health, dental, vision, life insurance, PERA retirement, and paid time off. A Colorado driver’s license is required; after-school events may be required.

Qualifications

• High School Graduate or equivalent.
• Similar secretarial/personnel related experience preferred.
• Valid Colorado Driver's License.

Responsibilities

• Greet the public and address questions and needs.
• Check-in visitors using the district visitor management system.
• Type correspondence, reports, newsletters, and other documents.
• Maintain files and filing systems; support attendance information.
• Coordinate a variety of building and staff activities throughout the year.

Skills

Grammar

Communication

Data entry

Education

High School diploma

Job description

Start Date: October 30th or as agreed upon for the 2026-2027 School Year

Position Type: Full-time, 174 days per year

Location: Cañon City Middle School

Salary: Pay for this position is determined by the School Secretary Salary Schedule based on years of experience and education, $17.23-$18.26 per hour starting pay.

Benefits Include: Health insurance, dental insurance, vision insurance, life insurance, PERA retirement, paid time off, as well as other optional benefit elections. Preschool options available for employees with children. Longevity and professional development incentives.

Purpose of the Job: Responsible for attending to visitors to the school and dealing with inquiries on the phone and face to face, supplying information regarding the school to the general public and general office support for the administration and staff.

Minimum Requirements:

Education: High School Graduate or equivalent

Experience: Similar secretarial/personnel related experience preferred

Licenses/Certificates: Valid Colorado Driver's License

Other Criteria: Ability to work after-school events preferred when needed

• Criminal background check required for hire
• Ability to work cooperatively in a school atmosphere with staff members, students, and the public.
• Ability to effectively read, write, speak, and listen to comply with directions and instructions to complete tasks and establish priorities.
• Integrity, trust and work ethic to work with little supervision.
• Competent understanding of technology to perform the job.
• Must pass pre-employment physical
• Ability to perform light lifting and moving of product (up to 50lbs)
• Proficiency in grammar, spelling, and proofreading
• Good organizational and time management skills, ability to handle multiple tasks simultaneously, and flexibility
• Ability to use a variety of office machines
• A team player
• Problem-solving skills
• A patient and positive attitude, with a neat, clean appearance, friendly demeanor, and a desire to serve
• The integrity to keep sensitive information confidential
• Ability to perform light lifting and move products (up to 50 lbs).
• Implements appropriate physical and technical safeguards to protect the confidentiality, integrity, and availability of district data
• Maintain good security practices with passwords and accounts for the various district systems and applications.
• Reports actual or suspected breaches in the confidentiality, integrity, or availability of district data to appropriate district personnel.
• Follows all board policies for acceptable use of district technology.
• Model the District's Mission and Belief Statements.
• Other duties as assigned

Essential Duties of the Job: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without a reasonable accommodation.)

• Perform a variety of clerical work in support of the school, including typing, proofreading, filing, checking information on records, and collecting and accounting for monies received as needed.
• Maintain and monitor student attendance records via the district's adopted student management system.
• Enter data in computer files and maintain records and filing systems for student files.
• Initiate calls to parents/guardians regarding student absences and attendance concerns or issues.
• Assist administrators and teachers in preparing and assembling attendance information.
• Greet the public and, to the extent possible, address their questions and needs.
• Check-in visitors using the current district visitor management system
• Type correspondence, reports, newsletters, etc.
• Monitor the work area to ensure the safety of the public and the cleanliness/order of the office.
• Sign/check-in letters and packages delivered by postal/delivery services
• Cover breaks or lunch for other office personnel while they are away when needed
• Respond to inquiries from the public concerning school activities and information
• May process incoming mail, distribute mail and other correspondence to staff
• Respond to incoming calls, route calls, take messages, greet visitors, and assist staff.
• Draft and produce letters, memorandums, reports, special projects, newsletters, handbooks, and other related materials and documents
• Maintain files, perform filing, and produce correspondence ready for signature.
• Coordinate a variety of building and staff activities throughout the year.
• Maintain the supervisor’s calendar, make appointments, and schedule meetings and conferences.
• May perform limited data entry for student registration and student information.
• Other duties as assigned

Skills, Knowledge, Equipment & Other:

Computer, phone, copy machines, fax machines, and other general office equipment

Requirements for Essential Functions of the Job:

Physical Demands: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel. The employee frequently is required to stand, walk, talk, or hear. The employee is occasionally required to sit; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; feel or smell. The employee must occasionally lift and/or move up to 50 pounds from floor to waist, waist to overhead, waist to floor and overhead to floor. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus.

Work Environment: While performing the duties of this job, the employee must be able to work in a school setting. Travel from site to site may occasionally; be exposed to wet and/or humid conditions; outdoor weather conditions. The noise level in the work environment ranges is generally quiet with occasional increase when working events or with equipment. Must be able to work in person.

Mental Functions: While performing the duties of this job, the employee is regularly required to analyze and compute. Frequently required to compare, communicate, coordinate, instruct, evaluate, use interpersonal skills and compile. Occasionally required to copy, synthesize and negotiate.

This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions. This job description is subject to change in accordance with the needs of the District.

Inquiries may be made to Jamie Davis, Director of Human Resources, 101 North 14th Street, Cañon City, CO, 81212, 719-276-5700.

Nondiscrimination/Equal Opportunity: In compliance with Titles VI; VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, School District Fremont RE-1 does not unlawfully discriminate on the basis of race, color, sex, religion, national origin, ancestry, creed, age, marital status, sexual orientation, gender expression, gender identity, pregnancy, genetic information, disability or need for special education services in admissions, access to, treatment, or employment in educational programs or activities which it operates.

School District Fremont RE-1 has established complaint procedures for students, parents, employees, and members of the public. Complaints may be filed verbally, in writing, or anonymously. If you wish to file a complaint using the district complaint form, please submit it to: Ms. Jamie Davis, Director of Human Resources, Title IX, Section 504, and Americans with Disabilities Act Coordinator, 101 North 14th Street, Cañon City, Colorado 81212 – Telephone: [phone], Email:[e-mail]