Office Associate

Howard-Sloan Search; Philadelphia (Philadelphia County); On-site; USD 42,000 - 54,000; Full time

Job summary

Howard-Sloan Search is seeking an Office Associate to support the day-to-day operations of a respected Philadelphia law firm. This role involves greeting clients, handling calls, mail, and document organization, and assisting attorneys with administrative projects.

You will maintain reception and common areas, manage supplies, coordinate filings and errands, and help with meeting setup and hospitality. This position offers training and career growth in a professional legal environment.

Qualifications

• 1–3 years of office support, administrative, or receptionist experience.
• Prior law firm or professional services experience preferred.
• Strong communication and interpersonal skills with a client-service mindset.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency with Microsoft Office and standard office equipment.
• Professional, dependable, proactive, and eager to learn.
• Ability to lift up to 25 pounds as needed.

Responsibilities

• Provide front desk coverage by greeting clients and visitors and directing them appropriately
• Answer and route incoming phone calls in a professional and courteous manner
• Handle incoming and outgoing mail, courier deliveries, certified mail, and packages
• Copy, scan, print, bind, and organize legal documents
• Assist attorneys and staff with administrative and office support projects
• Maintain conference rooms, reception, kitchen, and common areas to ensure a professional appearance
• Monitor and replenish office and kitchen supplies
• Coordinate local court filings, deliveries, record retrievals, and other errands as needed
• Assist with meeting setup, hospitality, and day-to-day office operations
• Provide additional administrative support and assist with special projects as needed

Skills

Client-service mindset

Communication skills

Organizational skills

Multitasking

Tools

Microsoft Office

Job description

A respected law firm in Philadelphia is seeking an Office Associate to support the day-to-day operations of the office. This is a great opportunity for someone who enjoys being the go-to person for keeping an office running smoothly and is looking to build a long-term career in a professional legal environment.

Responsibilities

• Provide front desk coverage by greeting clients and visitors and directing them appropriately
• Answer and route incoming phone calls in a professional and courteous manner
• Handle incoming and outgoing mail, courier deliveries, certified mail, and packages
• Copy, scan, print, bind, and organize legal documents
• Assist attorneys and staff with administrative and office support projects
• Maintain conference rooms, reception, kitchen, and common areas to ensure a professional appearance
• Monitor and replenish office and kitchen supplies
• Coordinate local court filings, deliveries, record retrievals, and other errands as needed
• Assist with meeting setup, hospitality, and day-to-day office operations
• Provide additional administrative support and assist with special projects as needed

Qualifications

• 1–3 years of office support, administrative, or receptionist experience
• Prior law firm or professional services experience is preferred
• Strong communication and interpersonal skills with a client-service mindset
• Excellent organizational skills and attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Proficiency with Microsoft Office and standard office equipment
• Professional, dependable, proactive, and eager to learn
• Ability to lift up to 25 pounds as needed

If you're looking for an opportunity to join a well-established law firm that offers training, career growth, and a collaborative team environment, we'd love to hear from you. Apply today for immediate consideration.