Office Associate

City of Bowling Green, KY; Bowling Green (KY); On-site; USD 42,000; Full time

Job summary

Join a dedicated team at a forward-thinking city organization where your clerical skills will shine! As an Office Associate in the Records Division of the Police Department, you'll play a vital role in supporting community safety and service. This full-time position offers a dynamic work environment where you'll handle a variety of tasks, from answering calls and greeting visitors to managing sensitive records. With a commitment to teamwork and high moral character, this is more than just a job—it's a chance to be part of a family that values service and integrity. If you're ready to contribute to your community and grow professionally, this opportunity is perfect for you.

Benefits

Full benefits package

Family-oriented work environment

Professional development opportunities

Qualifications

• 1-2 years of clerical and computer experience required.
• Familiarity with office software is essential.

Responsibilities

• Perform general clerical duties for the Police Department.
• Manage and edit digital content of open records requests.

Skills

Clerical Skills

Computer Operation

Customer Service

Data Entry

Attention to Detail

Education

High School Diploma or GED

Vocational/Technical Diploma

Tools

Microsoft Word

Microsoft Excel

Adobe

CaseGuard

Job description

Questions? Text Records Office Associate to 833-494-0660

Openings as of 1/20/2025

Office Associate - Records Division - Police Department JobID: 965

• City of Bowling Green Jobs/ Full Time Positions
• 1/10/2025
• Police Department
• 02/02/2025

The purpose of this position is to perform general clerical, accounting, and/or receptionist duties for the Police Department. Duties and responsibilities include but are not limited to answering and directing incoming calls; greeting and directing visitors to the department; performing various general office duties such as typing, filing, or copying; editing digital content of open records requests; and assisting other personnel, divisions and the general public.

Duties:

• Ability to manage and edit digital content of open records requests including but not limited to documents, photographs, audio files, and video materials.
• Ability to process sensitive and confidential content and material.
• Uses computer to prepare and create correspondence, minutes of meetings, reports, agendas, spreadsheets, or other documents.
• Compiles information and types from written notes, forms, letters, or reports; or designs forms, flyers, and lists.
• Answers telephone for the Police Department; provides information, takes and relays messages accurately, and/or directs calls to appropriate personnel or other agencies.
• Greets visitors to the Police Department; provides necessary information and/or applications, or directs visitors to appropriate personnel or department.
• Assists with processing of applications; receives and processes fees.
• Performs general office duties such as creating and maintaining files and records, processing mail, maintaining supply inventory, proofreading, filing, faxing, and/or photocopying.
• Researches and gathers data/information for the assigned area and prepares routine and special reports as required by the job or requested by supervisor.
• Attends staff and other professional meetings to exchange information; attends technical or professional classes or seminars to improve technical or professional skills.
• Monitors safety training schedule to ensure participation of required personnel.

Requirements:

• A High School diploma (or GED) is required (vocational/technical diploma preferred), with one to two years of clerical and computer experience, general business, and computer operation experience (depending on area of specialization); or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.
• Familiarity with software utilized by City office personnel such as Word, Excel, Adobe, and CaseGuard; ability to learn job-related utilization of all software.

Salary: G1; $41,600(yr)/$20(hr); full benefits package

Work Hours: Full-time, 40 hours, day shift

At the City of Bowling Green, we’re family. If you have a heart for service, love working with teams, and high moral character, you are in the right place. Explore our active job postings on this page or call us to set up an appointment to learn more about starting the best career of your life and joining the best family in Kentucky!

Call 270-393-3667 or text JoinBGKY to 833-494-0660.

Contact Us

Address:
1001 College Street
P.O. Box 430
Bowling Green, KY 42101

Phone:
Local: 270-393-3689
Toll Free: 1-877-260-3987

Job Email Updates

Join our mailing list and we'll automatically e-mail you when we post a new job.