Office Assistant - St. Louis (In-Office)

Littler; St. Louis (MO); On-site; USD 30,000 - 42,000; Full time

Job summary

Littler is seeking an Office Assistant to provide in‑office support in the St. Louis Clayton, MO office. You will assist secretaries and attorneys with reception, mail, records, scanning, and other clerical tasks under the Office Administrator.

This is an in‑office, full‑time role in a professional environment. Ideal candidates will have a High School Diploma (college degree preferred) and at least 2 years in a law firm or office setting, with strong MS Word/Excel/PowerPoint/Outlook skills and

Qualifications

• Minimum High School Diploma required, college degree preferred.
• Minimum of 2 years on the job experience within a law firm and/or office environment.
• Ability to sort and organize documents for copy jobs.
• Strong knowledge of MS Word, Excel, PowerPoint and Outlook.
• Organize and prioritize numerous tasks under time constraints.
• Interpersonal skills for communication by email and telephone.

Responsibilities

• Provide administrative and secretarial support to the Office Administrator.
• Receive calls, transfer calls, take messages, and relay messages accurately.
• Greet visitors, provide badges, and ensure security access.
• Manage conference room reservations and related technology needs.
• Coordinate catering for meetings and maintain catering area.
• Maintain lobby and reception area neatness and cleanliness.
• Process and code firm invoices.
• Backup duties for APCs as needed.
• Collaborate with staff and attorneys as required.

Education

High School Diploma

College degree preferred

MS Word

Excel

PowerPoint

Outlook

Job description

Under the supervision of the St. Louis Office Administrator, the Office Assistant is responsible for providing in‑office support to secretaries and attorneys in the areas of reception, mail processing and distribution, records and file support, photocopying, scanning, office maintenance, clerical support, and other administrative tasks as directed.

This is an in‑office position with the firm's St. Louis office, located in Clayton, MO.

Responsibilities

• Accountable for the administrative and secretarial support of the Office Administrator, including maintenance of the St. Louis office internet page.
• Responsible for assisting Office Administrator in updating and maintaining the St. Louis office operations documentation.
• Assists the Office Administrator with upkeep of budget reports.
• Responsible for receiving calls, transferring calls, taking messages, and communicating messages accurately and timely.
• Responsible for greeting and accommodating visitors and advising appropriate personnel.
• Accountable for all visitors receiving the proper visitor information including badges and appropriate security access, and return of same upon departure, set up of workstations and focus rooms for visitors.
• Responsible for administration of badge program, assigns badges to new employees and deletes access for terminated employees, coordinates with security and parking on both badges.
• Responsible for conference room reservations.
• Accountable for understanding and coordinating the technology needs of conference room reservations including, conference phone, internet access, and media.
• Responsible for catering needs of conference room reservations and other meetings including food and beverage orders, setting up food delivery and conference room clean up. Maintains catering kitchen stock and appearance.
• Accountable for conference room reservation schedules.
• Accountable for the neatness and cleanliness of the lobby and reception area.
• Accountable as the liaison with building maintenance for issues including office temperature, light bulbs, and other daily maintenance issues. Tracks building issues, liaison with building cleaning company.
• Responsible for coding and processing of firm invoices.
• Accountable for keeping Office Administrator informed of problems and issues.
• Accountable for performing back‑up duties for APCs as needed.
• Other duties may be assigned.

Qualifications

• Minimum High School Diploma required, college degree preferred.
• Minimum of 2 years on the job experience within a law firm and/or office environment in order to gain an understanding of office policies and procedures and effectively operate equipment with minimal supervision.
• Ability to sort and organize documents for copy jobs.
• Must have strong knowledge of MS Word, Excel, PowerPoint and Outlook.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Interpersonal skills necessary in order to communicate by email and telephone to provide information in an appropriate business manner.
• Must be able to work independently, be proactive, complete assigned tasks, and perform duties with minimal supervision.
• Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Ability to operate, maintain and stock supplies for standard office equipment, including laptops, printers, photocopiers, and telephones.
• Work may require irregular hours and occasionally require more than 40 hours per week to perform essential duties of the position.
• Must be courteous, cooperative, and work collaboratively with professional staff and attorneys.

About Littler

Littler is the largest global employment and labor law practice in the world exclusively devoted to representing management. With more than 1,900 attorneys in over 100 offices worldwide, Littler serves as the single source solution provider to the global employer community. Consistently recognized in the industry as a leading and innovative law practice, Littler has been litigating, mediating and negotiating some of the most influential employment law cases and labor contracts on record for over 75 years.

Littler’s unparalleled commitment to labor and employment law helps clients navigate a complex business world with nuanced legal issues—building better solutions for clients’ toughest challenges. With deep experience and resources that are local, everywhere, Littler is fully focused on its clients. With a diverse team of the brightest minds, Littler fosters a culture that celebrates original thinking. And with powerful proprietary technology, Littler disrupts the status quo—delivering bold, groundbreaking innovation that prepares employers not just for what’s happening today, but for what’s likely to happen tomorrow.

We offer a generous benefits package to full-time and part‑time employees working at least a 50% schedule. Benefits include comprehensive health, dental and vision plan for you, your spouse/domestic partner and children. In addition, we provide a superior 401(k) plan, ample time off programs, mental health programs, family building and caregiving, generous paid parental leave, life insurance, disability insurance, a wellness program, flexible spending accounts, and an employee referral bonus program.

For more information about our benefits visit: www.littler.com/benefits/state-details.

For more information about our firm visit: www.littler.com.

Littler Mendelson is proud to be an equal opportunity employer.

This job posting is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.