Office Assistant - School Setting

Classical Charter Schools of America; Bolivia (NC); On-site; USD 32,000 - 46,000; Full time

Job summary

The Roger Bacon Academy, operating several charter schools in southeastern North Carolina, has an opening for an Office Assistant. This 12‑month role follows the school academic calendar and provides clerical support under the Office Manager.

Main duties include greeting visitors, answering calls, assisting with student enrollment, and coordinating communications with staff, students, and families. The position requires basic MS Office skills and a commitment to the academy's mission.

Qualifications

• Familiarity with routine office procedures.
• Strong written and verbal communication skills.
• Ability to manage front-desk interactions and greet visitors.
• Proactive in supporting enrollment and family needs.
• Comfort with basic computer tasks and email/Calendar tools.
• Demonstrates integrity and alignment with the academy's mission.

Responsibilities

• Assist Office Manager with clerical tasks including phones, email, and visitors.
• Help enroll students for the upcoming year.
• Support staff, students, and parents through in-person or remote communications.

Skills

General office practices

Grammar, vocabulary, spelling, and PUN

Multi-line phone system operation

Microsoft Office

Information retrieval from networks

Professional integrity and mission fit

Tools

Microsoft Office

Job description

Job Description – Fulfillment of Mission

The Roger Bacon Academy is an education management organization that manages multiple charter schools in southeastern North Carolina including Classical Charter Schools of Southport. We have an opening for an office assistant. This position is a 12-month position that follows the school academic calendar.

The following mission outlines the expectations of all employees at the school level as well as employees of The Roger Bacon Academy in providing support to the schools.

Our understandings of humankind and our universe are expressed and communicated through all of our arts and sciences. Each method of expression – language, painting, music, mathematics, and science – has its rules and techniques for effectively communicating these ideas and understandings. These rules and techniques are the bridges over which ideas must be communicated from one generation to the next. Paramount for every job at every level on every campus is the fulfillment of this Mission.

Thus, our Mission is:

• To teach the rules and techniques for effective expression and communication in the arts and sciences.
• To communicate, by these arts and sciences, our understandings of the universe and our role in it.
• To instill a love of learning and discovery justifying a lifelong dedication to health, truth, and virtue.

Job Priorities

This Mission is furthered in accordance with the priorities observed in all aspects of school life: Safety, Character, and Scholarship and an unfailing adherence to the School Pledge.

Office Assistant – Job Responsibilities

Purpose

The Office Support Staff member performs several duties to provide clerical assistance within a designated work office. Detailed instructions are given and most tasks are routine and repetitive in nature. Minor problems may be solved by the employee; all others are referred to the Office Manager. The employee in this position receives direct supervision.

Duties and Responsibilities

• Assists the Office Manager or specified supervisor with clerical needs including but not limited to: answering phone/Microsoft TEAMS/email, greeting visitors, ensuring office cleanliness and organization, mail distribution, and general filing.
• Responsible for serving as the first interaction with visitors in the office and finding a source for resolution to their needs.
• Assist with student enrollment for upcoming year.
• Assist with student, staff, and parent needs via in-office visits, phone, Skype, and email.

Other Duties

The position of Office Support Staff reports to the Office Manager or designated supervisor. This position is a 12-month position that follows the school academic calendar.

Qualifications

The Office Assistant will have the following experience and attributes:

• Working knowledge of general office practices.
• Working knowledge of and ability to use grammar, vocabulary, spelling and punctuation.
• Ability to operate multi-line phone system.
• Ability to use basic computer software programs; Microsoft Office skills desired.
• Ability to compile simple information.
• Ability to access information through a computer network.
• Personal qualities of integrity, credibility, and a commitment to The Roger Bacon Academy’s mission.